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Office of International Affairs Study Abroad Office of International Affairs Presentation to Senate Fiscal Committee Grace Johnson, Director of Study Abroad.

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Presentation on theme: "Office of International Affairs Study Abroad Office of International Affairs Presentation to Senate Fiscal Committee Grace Johnson, Director of Study Abroad."— Presentation transcript:

1 Office of International Affairs Study Abroad Office of International Affairs Presentation to Senate Fiscal Committee Grace Johnson, Director of Study Abroad Linda Montaño, Director of Business Operations Dieter Wanner, Associate Provost for Global Strategies and International Affairs

2 Office of International Affairs Study Abroad Presentation Outline I.Mission & Objectives of Study Abroad II.Program Overview i.Programs and Participation ii.Services iii.Operations III.CIC Benchmark Information IV.Models V.Needs and Issues VI.Exchanges VII.Conclusion 2

3 Office of International Affairs Study Abroad Vision An International Educational Experience (Study Abroad) is academically meaningful, financially accessible, and integrated into a standard time-to-degree framework for all Ohio State students. Foundations Presidents goal of a globally engaged institution –Passport initiative, 50% participation target for study abroad Presidents and Provosts Council on Strategic Internationalization –Goals of June 2009 Report Vice Provost for Global Strategies and International Affairs –Internationalization Strategies Ohio Board of Regents and national priorities Ohio States Vision and Goals 3

4 Office of International Affairs Study Abroad Two dimensions of institutional global engagement –Internationalizing the learning experience –Global Gateways strategy Internationalizing the learning experience – Education Abroad –Study Abroad, Student Exchanges, Internships, Service Learning, Individual Research Projects, and collaborative degree opportunities Making education abroad possible –Academic integration in curriculum –Structures to carry it out –Resources to sustain efforts –Requires constructive and forward-looking cooperation Ohio State International Strategy 4

5 Office of International Affairs Study Abroad Study Abroad Unit Mission The Study Abroad Unit in the Office of International Affairs provides access for all Ohio State students to high quality international learning experiences of academic relevance. The Study Abroad Unit accomplishes this mission by providing University-wide –Access –Efficient and compliant administration –Program quality and sustainability –Risk oversight 5

6 Office of International Affairs Study Abroad Number and Type of Programs Managed/Coordinated by Study Abroad ( Summer 2011 – May 2013) Ohio State sponsored (institutional) programs134+ Third-Party Provider/Direct Enroll/and Individualized study abroad in locations worldwide 70+ Active Student Exchange Agreements50+ Total programs254+ 6

7 Office of International Affairs Study Abroad Student Participation by Program Type 7 Institute for International Education Open Doors Report Total: 1,945 Students

8 Office of International Affairs Study Abroad Planned Ohio State Sponsored (Institutional) Programs by College (Summer 2011 – May 2013) 8 Total: 134+ Programs

9 Office of International Affairs Study Abroad Historical Student Participation by Major/College Institute for International Education Open Doors Report Total: 1,945 Students 9

10 Office of International Affairs Study Abroad Participation by Class Rank Institute for International Education Open Doors Report Total: 1,945 Students 10

11 Office of International Affairs Study Abroad Office of International Affairs Director Study Abroad (1 FTE) Business Services (2.8FTE) Coordinator and Advising Services (9.6 FTE) Administrative Services (3.5 FTE) Study Abroad Organizational Chart 11

12 Office of International Affairs Study Abroad Staffing and Core Functions Coordinating and Advising Services Managerial budgets Source and coordinate program travel arrangements/ in-country services Third Party Provider Programs Direct Enroll Programs Individualized Study Abroad Programs Student Exchange Programs Independent student travel programs Program recruitment and promotion Study Abroad Expo Health and safety pre-departure orientation Risk management training Advising services for students Budgets for Student Financial Aid Final grades processing Consulting services/ best practices for academic units Risk assessment Emergency response Administrative Services Manage and maintain study abroad application on SIS Study abroad registration in placeholder course Batch file program fees Supplemental insurance registration Disciplinary clearance with Office of Student Conduct Emergency data base Statistics and reporting Business Services Travel and cash advance processing; provide financial orientation to resident directors Travel expense reconciliation and reimbursement processing Program purchasing and payments Managerial Accounting Financial Accounting 12

13 Office of International Affairs Study Abroad Study Abroad Funding Sources*Amount PBA4,019,107 Application Fees220,787 Program Fees3,150,787 Total7,390,681 UsesAmount Salaries728,698 Benefits237,462 Operating96,510 Exchange Tuition555,756 Emergency/Contingency/Reserve691,260 Programs *5,080,995 Total7,390,681 * Does not include restricted funds, cash carryforward, or encumbrances. Revenues and expenses for programs may cross up to three fiscal years. 13

14 Office of International Affairs Study Abroad 14

15 Office of International Affairs Study Abroad

16 Office of International Affairs Study Abroad CIC Benchmark Survey (7 of 11 responded) Services Most universities provide central consulting, risk management and reporting Most universities provide both central and local administration of scholarships and subsidies There is no clear majority for advising or program management Funding Only Ohio State using credit hours as a distribution mechanism Most universities are breaking even overall, but not necessarily on any one type of program; same for Ohio State 16

17 Office of International Affairs Study Abroad Study Abroad Services Study Abroad Unit (Service provided Centrally ) Advising and Outreach Consulting on Industry Best Practices Risk Management Reporting and Statistics Program Management (most programs managed centrally) Academic College/Department (Service provided Locally) Academic Advising Scholarships and Subsidies 17 The major contribution provided by the colleges/departments to study abroad is academic content

18 Office of International Affairs Study Abroad Funding Models ModelRevenuesExpenses Centralized MixedDecentralizedCentralized Decentralized

19 Office of International Affairs Study Abroad Revenue-Expenditure Flow Model 1 19

20 Office of International Affairs Study Abroad 20

21 Office of International Affairs Study Abroad Revenue-Expenditure Flow Model 2 21

22 Office of International Affairs Study Abroad 22

23 Office of International Affairs Study Abroad Revenue-Expenditure Flow Model 3 23

24 Office of International Affairs Study Abroad

25 Office of International Affairs Study Abroad 25

26 Office of International Affairs Study Abroad Addressing Issues Program design, curriculum oversight, outsourcing decisions – By faculty in academic departments Program Revenue Sharing – All funds support creation, delivery and administration of programs – No excess revenues available to share Instructional and development costs – May be included in budget worksheet (variably used by units) – Will increase cost of the program to students (shared expenses) – Full cost recovery mandatory at institutional level 26

27 Office of International Affairs Study Abroad Student Exchanges

28 Office of International Affairs Study Abroad Student Exchanges Calibrated exchanges provide few students with a long-term, deep international learning experience Reciprocal, one-on-one balancing, program specific, contractually regulated Students pay tuition at their respective home institution only Instructional effort at each institution is covered by standard tuition payment by outbound student No funds transferred between institutions 28

29 Office of International Affairs Study Abroad Current Model Funds use –OIA is charged in-state tuition for all inbound exchange students Source of funding (in theory) –IS 697 (NMR – Tax) from outbound exchange students Exchanges deplete PBA funds used for study abroad but affect only a small number of students –7% participation for 14% of PBA use Exchanges are cumbersome for departments, onerous to administer and fund for OIA 29

30 Office of International Affairs Study Abroad Proposed Modified Model Eliminate tuition charge to OIA for inbound exchange students All outbound exchange students pay in-state tuition (Board of Regents authority) Issues OIA and academic unit budgets are intact Exchanges can freely be started and expanded Central funds forgo internal revenue from outbound students (approx. $150,000) 30

31 Office of International Affairs Study Abroad In Summary

32 Office of International Affairs Study Abroad OIA Central Study Abroad Unit Services currently in place: Expertise and experience available to all units Full-range operational management of programs Professional education abroad services for all students Risk management within institutional parameters Support of academic mission through internationalization Cooperation with academic units and faculty Efficient – Effective – Secure 32

33 Office of International Affairs Study Abroad Revenue-Expenditure Flow Model Options ModelRevenuesExpenses Centralized MixedDecentralizedCentralized Decentralized

34 Office of International Affairs Study Abroad Going Forward Necessary Dimensions Commitment by all programs to integrate Education Abroad into their curricula Cost containment to assure student economic access Deliberate integration of Education Abroad services between colleges and OIA 34

35 Office of International Affairs Study Abroad How can we approach this goal with combined efforts?


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