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Transforming Governance Transitional Policy Board Update April 27, 2014 1.

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Presentation on theme: "Transforming Governance Transitional Policy Board Update April 27, 2014 1."— Presentation transcript:

1 Transforming Governance Transitional Policy Board Update April 27, 2014 1

2 Why Transform our Governance Structure? Governance Identified as a Strategic Priority in 2010-15 Strategic Plan How We Work Together- The congregation will organize itself in ways that encourage wider participation by the members and that are geared toward taking action, effectively utilizing the talents and experiences of members and staff. 2

3 Governance Work to Date Ad-hoc Governance Committee 2010 -2013 Assessed current structure – what was and was not working Learned about best practices from other churches and non-profits Established the values and philosophy to undergird the new structure 3

4 Governance Work to Date Challenges with current governance structure 4

5 Governance Work to Date The new framework will: Clarify the decision-making process Separate strategy & policy from ongoing operations Develop a system of accountability 5

6 Our New Governance Model Our new governance model is spiritual- grounded in our faith, our religious tradition, and our core values. 6

7 Our New Governance Model New structure creates a sacred space for strategic and long-term planning Two bodies with distinct functions: One focused on the future (strategic goals, establishing policy, long range planning, etc.) One focused on ongoing ministry and ensuring goals met by coordinating activities of the boards. 7

8 Our New Governance Model New Deacons In regular conversation with the congregation to serve and represent their views Primary spiritual, legal and fiduciary body of the church Responsible for long-term and strategic planning and goal setting Develop policies and a system of accountability to monitor that goals are being met, within articulated boundaries Leadership Council (Chairs of 6 boards & staff liaisons to respective boards) Leadership development and training; orientation for boards Helps boards collaborate their efforts to meet priorities or goals set by Deacons Oversight of boards: Questions of responsibility and authority answered quickly Resources: Drafts annual budget for boards Initiatives: Considers new activity or program ideas and delegates to appropriate board Nominating committee for boards 8

9 Our New Governance Model Leadership Council Chairs of 6 Boards Staff Liaisons Boards Worship Fine Arts Finance & Admin. Outreach Community Life Spiritual Formatio n CONGREGATION Deacons Senior Minister Staff Associate Ministers 9

10 Our New Governance Model Leadership Council Chairs of 6 Boards Staff Liaisons Boards Worship Fine Arts Finance & Admin. Outreach Community Life Spiritual Formatio n CONGREGATION Deacons Senior Minister Staff Associate Ministers 10

11 Our New Governance Model Leadership Council Chairs of 6 Boards Staff Liaisons Boards Worship Fine Arts Finance & Admin. Outreach Community Life Spiritual Formatio n CONGREGATION Deacons Senior Minister Staff Associate Ministers 11

12 Work Yet to be Done & Timeline April-December 2014: Transitional Policy Board completes work, new by-laws written By December 2014: Election of new Deacons (Policy Board) members, approval of new by-laws December 2014: New Deacons (Policy Board) starts and boards transition to new model prior to June elections June 2015: New Structure in place, Annual Meeting elections reflect new model 12

13 Our Covenant We covenant with you, O God, and one with another, and do bind ourselves in your presence to walk together in all your ways, according as you are pleased to reveal yourself to us in your blessed word of truth. –Based on the Salem Covenant of 1629 13

14 Appendix 14

15 Our New Governance Model Congregation Call clergy Elect Deacons and board members Approve strategic plan, annual budget, major undertakings Accept or reject bylaws changes Sell the building/close the church 15 back to overall structure

16 Our New Governance Model New Deacons In regular conversation with the congregation to serve and represent their views Primary spiritual, legal and fiduciary body of the church Responsible for long-term and strategic planning and goal setting Develop policies and a system of accountability to monitor that goals are being met, within articulated boundaries PROPOSED FUNCTIONS CURRENTLY WITH THESE BOARDS Deacons Wider Church Relations Senior Minister Search and Reviews Trustees Personnel (Senior Minister Reviews) Recommend Annual Budget Legal and fiduciary responsibility for the church Ad Hoc Strategic Direction Long Term Planning Moderator Senior Minister Reviews 16 back to overall structure

17 Our New Governance Model Leadership Council (Chairs of 6 boards & Ministers assigned to respective boards) Helps boards collaborate their efforts to meet priorities or goals set by Deacons Oversight of boards: Questions of responsibility and authority answered quickly Resources: Drafts annual budget for boards Initiatives: Considers new activity or program ideas and delegates to appropriate board Nominating committee for boards Leadership development and training; orientation for boards PROPOSED FUNCTIONS CURRENTLY WITH THIS BOARD Church Council (Chairs of 8 Boards) Meets monthly Chaired by Moderator Convened by Senior Minister No responsibility to or authority over boards Information sharing only Nominating committee for boards 17 back to overall structure

18 Our New Governance Model Board of Worship PROPOSED FUNCTIONS CURRENTLY WITH THESE BOARDS Deacons All worship services and schedules Service music/choirs/instruments Worship appointments/flowers Worship spaces, furnishings, etc. Sacramental life Stewards Greeters and worship hospitality 18 back to overall structure

19 Our New Governance Model Board of Outreach PROPOSED FUNCTIONS CURRENTLY WITH THESE BOARDS Deacons Justice issues Racism and diversity issues American Indian initiative Global Connections Plymouth Community Fund Outreach Neighborhood concerns Poverty, Homelessness, Hunger Ad-hoc Working Groups Greeters and worship hospitality Caring for Creation 19 back to overall structure

20 Our New Governance Model Board of Fine Arts PROPOSED FUNCTIONS CURRENTLY WITH THIS BOARD Fine Arts Gallery Theater Literary Witnesses Acquisitions Representative to Building & Grounds Summer Music Series Performance Events 20 back to overall structure

21 Our New Governance Model Board of Community Life PROPOSED FUNCTIONS CURRENTLY WITH THESE BOARDS Member Care Shared Ministry Caring Connections Support groups Befrienders Faith community nurses Recovery Programs Prayer shawls Membership New member sessions Ambassadors Small Groups/Fellowship Groups Volunteer opportunities for service 21 back to overall structure

22 Our New Governance Model Board of Spiritual Formation PROPOSED FUNCTIONS CURRENTLY WITH THESE BOARDS Deacons Sunday Forums Scripture Study Spiritual Enrichment Children, Youth & Family Church School Confirmation Youth Group Peace Camp Intergenerational Activities 22 back to overall structure

23 Our New Governance Model Board of Finance and Administration PROPOSED FUNCTIONS CURRENTLY WITH THESE BOARDS Trustees Building and grounds Personnel (except Sr. Minister) Investments and endowments Stewardship Ad-hoc Groups Archives Planned giving 23 back to overall structure

24 More Information For additional information: Transforming Governance Webpage: http://www.plymouth.org/about/transforming_gov.php Frequently Asked Questions: http://www.plymouth.org/about/TransitionalPolicyBoard.FAQ.3.pdf http://www.plymouth.org/about/TransitionalPolicyBoard.FAQ.3.pdf Reach out to Transitional Policy Board Members: Lani Bennett lanibennett808@gmail.comlanibennett808@gmail.com John Breitinger john@headwaters-aero.comjohn@headwaters-aero.com Ryan Church ryanchurch@centurylink.netryanchurch@centurylink.net Ed Curtiss edcurtiss@gmail.comedcurtiss@gmail.com Katie Dillon dailey.katie@gmail.comdailey.katie@gmail.com Dan Dressen dressen@stolaf.edudressen@stolaf.edu Kathleen Laurila klaurila@mac.comklaurila@mac.com Catherine Shreves cshreves@comcast.netcshreves@comcast.net Nancy Siska npsiska@gmail.comnpsiska@gmail.com 24


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