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Peralta Community College District Information Technology Committee Co-Chairs: Calvin Madlock, Fabian Banga, Bala Sampathraj Facilitator: Karolyn Van Putten.

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Presentation on theme: "Peralta Community College District Information Technology Committee Co-Chairs: Calvin Madlock, Fabian Banga, Bala Sampathraj Facilitator: Karolyn Van Putten."— Presentation transcript:

1 Peralta Community College District Information Technology Committee Co-Chairs: Calvin Madlock, Fabian Banga, Bala Sampathraj Facilitator: Karolyn Van Putten

2 AGENDA Overview Technology Goals (FY2012/13) Major DTC Accomplishments Future Projections (FY2013/14/15) Questions

3 Overview District Technology Committee (DTC) Accountability governance committee Help champion & support IT Strategy Colleges, district functional, faculty CIO DTC Chancellor Board

4 Technology Goals Consider human resources/staff for each of the projects in the IT Strategy To monitor and support the implementation of all priority A projects in the IT Strategy and to keep an eye on the projects in priority B and C Consider and plan the implementation of a universal portal for: Remote authentication Email Registration Improve/Formalize communication with the other committees

5 Human Resources/Staff Seven (7) vacant positions within District IT have been filled: Associate Vice Chancellor(Sep. 2012) Database Administrator*(Sep. 2012) Director of Enterprises Services(Feb. 2013) Director of Technology Services(Mar. 2013) Sr. Applications Software Analyst (2)*(In progress) Sr. Network Coordinator (Feb. 2013) Applications Software Analyst* (May. 2013) Enterprise Project Manager* (Aug. 2013) Help Desk Support Technician II (Aug. 2013) Staff Assistant (In progress) * Newly Created Positions District IT has also gained oversight of four (4) consultants contracted through Hicks Consulting Group (HCG)

6 BIDDSACONSTRUCTION OF NEW BUILDINGDESIGN RFQ F F & E MOVE-INPRE-DESIGN Sustainable IT Infrastructure Priority Standards Based Procurement A Rationalize IT – Spend with a Consolidated IT Budget A IT Asset & End Device Management A Web Based Email A Upgrade to PeopleSoft ver. 9.1 A Reduce TCO with Lease/Service Agreements A Managed Print A Virtualization of Laptops & Desktops B Create Cloud Strategy & Virtualization of Data Center B Business Intelligence Financials Data Warehouse A Bond Program Public Reporting Data Warehouse B Update to Student Data Warehouse B HR Data Warehouse B Procurement Data Warehouse B JANFEBFEB MARMAR APRMAYMAY JUNJUN OCTNOVNOV DECDEC JULAUGAUG SEPSEP 2 0 1 4 JANFEBFEB MARMAR APRMAYMAY JUNJUN OCTNOVNOV DECDEC JULAUGAUG SEPSEP 2 0 1 3 MA Y JUN OCTNOVNOV DECDEC JULAUGAUG SEPSEP 100% COMPLETE CURRENT DATE FEBMA R APR JAN 2 0 1 2 COMPLETE Sept 2015 PHASE 1 100% PHASE 2 IT STRATEGY PROJECTS PRIORITY A, B & C PROJECTS 2012 – 2015 P1 Peralta Community College District Phase 1 Phase 2

7 Back Office Efficiency Priority Document Management A Electronic PA Form A Student Financial Aid A People Soft Field Service Module B Classroom Scheduling System B Adjunct FTEF Tracking B PeopleSoft Asset Management System B PeopleSoft Budget Development System B PeopleSoft eProcurement C Time/Labor & Absence Management Institutional Ability to Deliver Institutionalize IT Staff training & Professional Development A Implement ITIL-Lite at Colleges and at District A Create Project Management Office B Provide Project Management Training for Staff B Mobile Learning Improve Wireless on Campuses A Streaming Content from Smart Classrooms to Mobile Devices C Mobile Templates for PeopleSoft/Passport C JANFEBFEB MARMAR APRMAYMAY JUNJUN OCTNOVNOV DECDEC JULAUGAUG SEPSEP 2 0 1 4 JANFEBFEB MARMAR APRMAYMAY JUNJUN OCTNOVNOV DECDEC JULAUGAUG SEPSEP 2 0 1 3 MA Y JUN OCTNOVNOV DECDEC JULAUGAUG SEPSEP 20% 5% 38% CURRENT DATE FEBMA R APR JAN 2 0 1 2 11% 100% COMPLETE April 2015 55% IT STRATEGY PROJECTS PRIORITY A, B & C PROJECTS 2012 – 2015 P2 Peralta Community College District FEB 2015

8 Universal Portal Upgrade of PeopleSoft Portal to 9.1 Opportunity for Identity Management Project PeopleSoft Database Split – Portal Integration

9 Improve Communication District IT staff on Facilities Committee Recommend District IT staff for Ed Committee Attend Planning/Budgeting Council

10 DTC Accomplishments Finalized Decision on Gmail Define Technology Memo for BAM Language for Multi-year IT Expenditure Planning Review of AP3720 Computer/Network Use Adopted IT Budget Planning Model Budget Template (including Chart of Accounts) Budget Worksheet & Narrative Process Flow for Determining IT Needs Technology Rubric for Prioritizing College/District needs Evaluation of Distant Education Technology Total Cost of Ownership (TCO) Checklist

11 Technology Maintenance Electronic PA Forms EZ Pass (AC Transit – student bus pass) Staff Development (faculty management) 860 Atlantic Laney Tower Allied Health & Science – Merritt Planning of COA Facility Project

12 Technology Projections IT Strategy Revision/update Alignment of College IT needs with District IT Strategic Plan CCC Apply / eTranscript / MIS Reporting Faculty Grade/Roll Book Contributor Relations (Alumni) Academic Advisement / SEP Planner / Progress Probation Hardware Infrastructure Refresh (data center) Storage Capacity Equipment (servers, firewall, routers, load balancer) Network Voice Telecommunication System (district-wide) Pro Rata (payment process for various employees) Benefits Module / Position Management Campus Mobile Strategy Disaster Recovery / Server Virtualization Identity Management

13 Questions & Answers THANK YOU


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