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.Graph for Excel Enhancing the Graphics Production Process at the OECD MSIS2014 Dublin Prepared by: Susan Cartwright Presented by: Jonathan Challener.

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Presentation on theme: ".Graph for Excel Enhancing the Graphics Production Process at the OECD MSIS2014 Dublin Prepared by: Susan Cartwright Presented by: Jonathan Challener."— Presentation transcript:

1 .Graph for Excel Enhancing the Graphics Production Process at the OECD MSIS2014 Dublin Prepared by: Susan Cartwright Presented by: Jonathan Challener

2 Outline A.Introduction B.Overview of three solutions provided by OECD.Graph – Formatting – Facilitating the translation process – Creation of Statlink files C.Evidence of impact D.Future developments

3 OECD.Graph: A solution to 3 problems OECD.Graph is enhancing the graphics production process at the OECD in three ways: Automating the formatting of graphs with the OECD Look & Feel Facilitating the creation of alternative language versions of graphs (translating process) Automating the generation of StatLink files (catalogued Excel files for dissemination).

4 How does it work? OECD.Graph is an Excel macro that users add to their Excel menu They then open the Excel file with the graphs they want to work on, and move through the ribbon left to right, making formatting, translating,… choices

5 1. Formatting graphs with the OECD Look & Feel General (publication) options: Choice of: Style templates, color palette, page dimensions Chart/ panel options: Choice of: Size/layout, Colors, Patterns

6 Open an Excel file with a graph to format..

7 Choose a style template

8 Select: OECD Standard Icon changes

9 Choose a colour palette

10 Select: Bichrome Icon changes

11 Choose page dimensions

12 Select: 21 x 28 Icon is Large Page by default

13 Choose a size/layout

14 Icon reflects choice Select: 1/3 Page (2 graphs in same row)

15 Choose a start color

16 Apply Formatting –> Go

17 OECD Look & Feel

18 Formatting a Panel of charts

19 Select Panel Size & Panel Layout -> Go

20 OECD Look & Feel

21 Options

22 Option: Focus country Allows users to highlight one or two bars Below: CZE = first focus; OECD= 2 nd focus

23 Option: Customize

24 Panel Legends: Development in progress Before - 4 graphs, 4 legends:

25 After - 4 graphs, 1 legend:

26 Separation of macro code and formatting specifications Style templates = XML files XML tags = components of the Excel Chart XML attribute values = formatting specifications in the charte graphique

27 PaletteBlue... Blue accent 1 Blue Accent One Lighter 60% White Background Darker 15%... Excerpt from the OECD Standard XML file: Bichrome palette tag

28 2. Translation Facilitator Extract Texts Apply Translation

29 Extract Texts icon -> Extract all text elements from the graph

30 Extracted texts sheet

31 Do the actual translation

32 Apply translation icon -> New graph is created with translated texts

33 New sheet: Figure 1_French

34 3. Automating the creation of Statlink files Statlink

35

36 Statlink file: graph + data in particular format

37 Evidence of impact of OECD.Graph The usage of OECD.Graph within the OECD has increased significantly in recent months: from 25 at the beginning of 2013 to over 160 users today. The tool is used to format graphs in more and more OECD publications.

38 Feedback from users Very useful knowledge. Everyone should use OECD.Graph! This will save me a lot of time and the end result (the graphs) will look a lot nicer. It's a great tool that should be used across all directorates - people need to know about it! Real value for our organisation Prepare complying graphs more efficiently. I will be using OECD.Graph immediately as a result of this training. Great for integrating harmonised graphs into our publications.

39 Development roadmap for 2014 OECD.Graph will be interfaced with our new SVG engine in order to create high quality SGV (scalable vector graphics) output for the web Formatting functionality will be extended to tables Integration with new Authoring Environment: graphs will become smart content in XML-based documents

40 Thank you Susan Cartwright, OECD


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