Presentation on theme: "Stephanie Lartelier, MSW"— Presentation transcript:
1 Stephanie Lartelier, MSW Los Angeles Unified School District Pupil Services SARB Orientation for InternsPresented by:Garyn Valdemar, LCSWStephanie Lartelier, MSWSARB Chairs- ESC WestNovember 13, 2013
2 Agenda Introductions Education Code, Truancy and Notifications Tiered InterventionsResources and ReferralsIntensive Case ManagementSARB Overview****Break***Mock SARB PanelDebriefEvaluations
3 What are Possible reasons why students do NOT attend school ?
5 EC 48200: Compulsory Full-Time Education Each person between the ages of 6 and 18 years …shall attend the public full-time day school or continuation school or classes for the full time designated as the length of the school day…in the school district….of the residency of either parent or guardian is located and each parent…shall send the pupil…for the full time designated…..
6 EC 48202 Excused Absences What is an “excused absence” ? Due to illnessDue to QuarantineFor the purpose of having medical, dental, optometric, or chiropractic services renderedFuneral services: One day in California; 3 days outside CaliforniaJury DutyIllness or medical appointment of a child of whom the pupil is the custodial parentJustifiable personal reasons: appearance in court, observance of a religious holiday, religious retreats, education conference and prior approval by the principal or designeeC.C.R Title 5, Sec 420 – same as above.CCR – California Code of Regulations
7 Pop Quiz Is kindergarten attendance mandatory ? Parent called- upset that their 4th grade GATE student received a truancy letter when the family went to Thailand to accompany dad for a movie shoot. Parent upset that the school is classifying their 4th grader as a “truant”. Is parent complaint justified?Second grade student had so far 27 absences and parent said it is due to “asthma”. You checked with the nurse and there is no medical note indicating student has asthma nor is there an inhaler at school Are these absences excused?
8 TruancyEC Section A pupil…absent from school without valid excuse three full days in one school year or tardy or absent for more than any 30-minute period during the school day without a valid excuse on three occasions in one school year or any combination thereof, shall be reported…as a truant.Kindergarten students can be issued an Initial Truancy Letter if they are 6 years of age; however only truancies after the student turned 6 should be included.
9 EC 48260.5 - Parent Notification Upon a pupil’s initial classification as a truant, the school district shall notify the pupil’s parent or guardian, by first class mail or other reasonable means, of the following:That the pupil is truantThat the parent or guardian is obligated to compel the attendance of the pupil at schoolThat the parent or guardians who fail to meet this obligation maybe guilty of an infraction and subject to prosecutionThat alternative education programs are available in the districtThat the parent or guardian has the right to meet with the appropriate school personnel to discuss solutions to the pupil’s truancyThat the pupil may be subject to prosecution under section 48264That the pupil may be subject to suspension, restriction, or delay of the pupil’s driving privilege
10 EC 48261“Any pupil who has once been reported as a truant and who is again absent from school without valid excuse one or more days, or tardy on one or more days, shall be reported as a truant to the attendance supervisor or the superintendent of the district.”Education Code instruct the school to continue to monitor and report any student that is absent after they have been classified as a truant. This results in the mailing of a second truancy letter.
11 Second Truancy Letter – Request for Parent Conference When should Truancy Letter #2 be sent?Should be sent after:The parent/guardian has received the Initial Truancy LetterThe parent/guardian has been given a reasonable opportunity to respondStudent has one or more additional unexcused absences, tardies in excess of 30 minutes after the Initial Notification of Truancy was sent (minimum is 4 unexcused absences)Lead the audience in a brief discussion and then click 1x to show answerShould be sent after:The parent/guardian has received the Initial Truancy LetterThe parent/guardian has been given a reasonable opportunity to respondStudent has accumulated one or more additional unexcused absences, tardies in excess of 30 minutes or partial day or combination thereof after the Initial Notification of Truancy was sent
12 EC 48262Any pupil is deemed an habitual truant who has been reported as a truant three or more times per school year, provided that no pupil shall be deemed an habitual truant unless an appropriate district officer or employee has made a conscientious effort to hold at least one conference with a parent or guardian of the pupil and the pupil himself, after the filing of either of the reports required by Section or SectionFor the purposes of this section, a conscientious effort means attempting to communicate with the parents of the pupil at least once using the most cost-effective method possible, which may include electronic mail or a telephone call.Education code indicates that once the school has classified the student as a truant and made a conscientious effort to hold at least one conference with the parent, and the student continues to be absent. They are then to be classified as a “habitual truant”. This results in the generating the 3rd truancy letter.
13 Third Truancy Letter – Habitual Truant Reclassification When should Truancy Letter #3 be sent?Should be sent after:The parent/guardian has received the 1st and 2nd Truancy LettersThe parent/guardian has been given the opportunity to attend a parent conferenceStudent accumulates one or more additional unexcused absences, tardies in excess of 30 minutes after the second truancy letter was sent (minimum 5 unexcused absences)Lead the audience in brief discussion and then click 1x to show answerShould be sent after:The parent/guardian has received the 1st and 2nd Truancy LettersThe parent/guardian has been given the opportunity to schedule a parent conferenceStudent has accumulated one or more additional unexcused absences, tardies in excess of 30 minutes or partial day or combination thereof since the second truancy letter was sent
15 Community Resource Referral Form Use when referring families to outside agenciesTemplate is available in SARB Intervention GuideStates that LAUSD assumes no responsibility for the services provided or fees charged, retain a copy of the form for your recordsAgencies must be non-profit unless student has private insuranceProvide at least 3 referrals for each type of servicefrom your School Resource Guide and CommunityResource Referral List
22 Remember, pupil records are introduced as evidence in legal proceedings for truancy against the parent/guardian and/or against the student. Therefore, the school should record such information with the expectation that it may serve as evidence. Don’t forget, the statements from secondhand sources are considered heresay and may not be admissible in court. With accurate and detailed attendance and anecdotal records, the prosecutor will have a compelling presentation at trial, and the District will be able to withstand cross-examination from the defense attorn
23 Intensive Case Management – Steps Includes individual interventions (conferences, home visit, SART, SARB, etc.)Identify students with attendance problemsMaintain list of target studentsDocument all contacts (telephone, mail, conferences, etc.) in the ISIS call log and/or Record of Contacts formIssue all required absence notificationsMaintain protocol for Pupil Records BUL– (ie: Access, Confidentiality, Notice of Educational Rights , etc.)Sources of student identification: ISIS/SIS/MyDATA or school based referralDocumentation of contacts must be in chronological orderDistrict issued Truancy Letter #1 proof available via ISISFor students with multiple parent notes consult with School Nurse
24 Role Play Activity Pick a partner Take turns playing role of PSA and Parent5 minutes for each conversationScenario #1: Conference with parent of a 3rd grader who has missed 4 consecutive days and has not contacted the school.Scenario #2: Conference with a parent of a High School Freshman that has missed 13 of 30 days so far this school year.
26 Resource Panel What are the two PRIMARY functions of Resource Panel? Case consultation for difficult casesCase presentation for SARB ReferralResource Panel Composition:SARB Chairperson/sPSA AdministratorPSA, School or District Staff (IEP Nurse, etc.)Ask the audience what the 2 primary functions of Resource Panel are and then click 1x to show the answer.Click 1x to show last paragraph (Resource Panel Composition).
27 Resource Panel Preparation: Know Your Student What should you know about your student/family when presenting a case to Resource Panel?ASK THE AUDIENCE TO GIVE EXAMPLES OF INFORMATION THAT IS IMPORTANT TO KNOW WHEN PRESENTING A CASE TO RESOURCE PANEL AND SARB.Guide audience with the following examples:How does the family support themselves financially (ie: employment – who?, DPSS benefits, etc. )?Is the student in Special Education?How many people live in the home? Who lives in the home?History of domestic violence, child abuse or other mental health issues?If the student has a medical issue, is the student being treated for his/her condition?Does the family have health and/or dental insurance? Private, Healthy Families, Medi-Cal?Observations of home environment/family dynamics when you conducted an in-home counseling session.Are the students involved in after school programs or tutoring?Are there any legal issues within the family?Recent deaths or trauma in the family?Student’s feelings about school. Subjects/classes the student expresses interest in attending regularly.Factors that could affect the student’s self-esteem (obesity, facial scars, extreme poverty, etc.).
28 RESOURCE PANEL PREPARATION Notify SARB Chairperson to be added to Resource Panel calendarComplete all required forms (see Resource Panel/SARB Document Checklist)Bring original forms along with 1 copy (single-sided 8½” x 11” paper, unstapled) to Resource PanelPSC or attendance designee must be prepared to present case history, interventions, family strengths and weakness, along with challenges faced by family.
29 CASE PRESENTATION TO RESOURCE PANEL Present and discuss the casePanel determines if additional interventions and/or referrals are warrantedA letter may be mailed by the SARB Chair informing parent that a Resource Panel has been heldSARB Chair will schedule case for a hearing when and if case is ready and appropriateResource Panel presentation is also utilized to seek additional resources and/or techniques to help families with challenging situations.Time must be given to families to incorporate panel recommendations if additional interventions are proposed.PSCs and School Designees must plan ahead of time to avoid waiting until the end of the school year to make a Resource Panel referral and expect to be scheduled for SARB.
32 Please complete EVERY line of this form Please complete EVERY line of this form. If you do not have specific information, place the word “unknown” or “N/A”. By doing this, we know you have not intentionally skipped a line.
34 School Attendance Review Board Established by CA legislature in 1975.Purpose is to enhance the enforcement of compulsory education laws.Diverts students with school attendance or behavior problems from the juvenile justice system until all available resources have been exhausted.
35 Purpose of SARBEnforce CA Education Code Section 48200: Children between the ages 6 & 18 must attend school regularly.Truancy is a complex problem: it involves the student, family, and community as a whole.SARB is a strategy that utilizes school & community resources to help the student improve his/her attendance and deal with barriers to school attendance and graduate.
36 Multi-Agency SARB Representatives may include: LA County Dept. of Children & Family ServicesLA County Dept. of Public Social ServicesLA County Dept. of ProbationLaw Enforcement (DA, CA & Police)Community AgenciesSchool District Professionals(i.e., Pupil Services, Mental Health, Nursing, Psych Services, Special Education)
37 Role & Responsibilities of the School Take accurate attendance.Exhaust school interventions & document the case management process.Prepare and present cases to Resource Panel and SARB.Monitor, support, and refer student and parents post-SARB as required.
38 Case Referrals Recommended student age is 6-16 years: with chronic attendance issues.who have recently started to miss school and would benefit from the SARB process.who are most likely to attend school regularly following the SARB hearing.
39 Health IssuesWith appropriate accomodations, students with medical diagnoses (e.g., asthma, diabetes, epilepsy, etc.) can and should attend school on a regular basis.Accommodations may be made per doctor’s recommendations (e.g., certain treatments, medication, physical activity, etc.).Safety is always top priority.
40 Students with IEPsStudents with IEPs are subject to the SARB process when they do not comply with compulsory education laws.With appropriate accommodations, most disabilities should not prevent a child from attending school on a regular basis.Ensure Special Education StudentsCurrent IEPAppropriate placement as determined by their IEPChronic absenteeism is not related to disability
41 Cases not appropriate for SARB: Student is currently on formal probation.Student is in foster care or group home.IEP is out of compliance.Disability is the cause of the absenteeism.Confer with SARB chair for students years of age.
42 Special Education Students Can these students be referred to SARB ?
43 Role of SARB Chairperson Strategically develop, maintain and conduct Resource and SARB Panels.Provide training and support to schools and SARB panel members.Forward and track cases as they progress from Resource Panel to mediation and court.Prepare and submit annual reports to LACOE.Presides over SARB hearing, issues contract to the family.
44 Task of SARB Panel Members Seek to understand why students are experiencing attendance/behavior problems.Find solutions to unresolved student attendance & discipline problems.Assist SARB Chair with direct questioning of family.
45 SARB Myths SARB is court SARB is a punitive measure SARB will magically solve the problemReferring school/staff member is no longer responsible for the case after SARB
46 Tone of SARB Hearings SARB Chairs set the tone for each hearing. Parents are our partners and we need to be sensitive to the struggles faced by our students and their families.SARB’s take a formal, serious, problem-solving & positive tone.Belittling, berating and threatening parents or students will not be tolerated.SARB panel members will be reminded at each meeting to be respectful at all times.
47 ConfidentialityInformation obtained during the performance of duties as a SARB panel member must remain confidential (CA Ed Code, Sec ).Families appearing before the SARB entrust sensitive information to the board.All documents presented to the panel will be used for the purpose of finding solutions.All case documents/packets will be collected and destroyed.Mandated child abuse reporting is applicable.
48 Confidentiality Forms All panel members must sign a confidentiality form each school year before their first SARB hearing.A confidentiality statement is on the SARB Hearing sign-in sheet.
49 Review of RecordsSARB case packets for each case will be distributed to the panel at the beginning of each hearing for review.Documents provide panel members with a comprehensive summary of the student’s education history.
50 Packet DocumentsCase Anecdotal Summary with interventions & school & community referralsAttendance summaryGrade summaryOther pertinent documentsNote: All packets will be collected at the end of the SARB hearing.
51 SARB Hearing (prior to family entering hearing) SARB Chair’s Opening statement to panel (5 min.)Sign inAnnouncementsConfidentiality, tone & time management remindersReview of recordsSchool representative presents case (5 min.)Summary of absencesPresenting problem(s)Pending referrals/interventionsFamily strengths & areas needing improvement
52 SARB Hearing Family present Meeting w/ Family ( min.)Family enters the meeting room.Introduction of panel & family.Parent is asked to explain and elaborate on school absences and why lack of compliance of the law and the SART contract.Panel proceeds to analysis of barriers and strengths, using solution focused problem solving.Resolution phase: recommendations and implementation strategies for school services & outside resources (e.g., community agencies)
53 SARB Hearing Family present, cont. Finalizing Contract and Meeting: 5-10 minutesSARB Contract phase: review of contract, directives, referrals and signing.Consequences of failing to meet the terms of the SARB contract are explained.30-Day Follow up Meeting Notice is given to the parent.Hearing is adjourned and the family is dismissed.
54 Activity: Mock SARB Hearing Assignment of RolesHearingDiscussion and Debrief
55 Post-SARBSchool continues to monitor student/family progress (attendance & compliance w/ SARB directives).School continues providing the student/family with support and assistance in complying with the SARB directives.PSA/School staff holds a 30-day follow-up meeting with the parent to evaluate progress.
56 If Attendance Problems are not Resolved after SARB Case is referred to District Attorney for mediation when: - student is at fault (incorrigible).- parent is at fault (contributing to the delinquency of a minor), and lives outside the City of LA.- if both are at fault.Case is referred to the City Attorney for mediation when:-parent resides in the City of Los Angeles and is at fault (contributing to the delinquency of a minor).Case is referred to Court.
57 Final Points to Consider We are the advocates for these children.However – we also have to enforce the law.Is this a conflict in your belief as a school social worker?
58 Intern Participation on SARB Panels Prior to Participation in SARB, Interns Must:Complete this mandatory SARB trainingComplete 75 hours of internshipAttend a Resource PanelBe registered and scheduled centrally for SARBPlan accordingly: first come – first serve basisDo not wait until the end of the school year
59 Interns (continued)Interns are limited to one SARB hearing unless they are directly involved in other cases.Interns are not permitted to counsel or question families at a SARB hearing.Additional information can be found in the guide, Interns and the SARB process, or you may contact your SARB Chair.