Holdings on SACat Journal Title: British phycological journal (2860) CSIR Information Services Call No: @ IL Status: N(2860) CSIR Information Services (2834) Univ of Pretoria - Education Library Call No: 580 BRITISH Numbering:(2834) Univ of Pretoria - Education Library 8-25, 1973-1990 (2840) Univ of Pretoria - Merensky Library Call No: 580 BRITISH Numbering:(2840) Univ of Pretoria - Merensky Library 26-27, 1991-1992
OCLC Detailed local holdings maintenance Libraries have a choice to add holdings: institutional symbol only: UP = P4A detailed local holdings: 1(1950)-10(1960) Institutional holdings can be changed: click action, holdings… choose correct option: Produce or update holdings (add or change) Delete holdings (journal withdrawn)
Why detailed local holdings ? Objective: to maintain accurate, current holdings information Reasons: to support inter-library loans, and manage collection development Local detailed holdings records (LHRs) can be added through two interfaces: Connexion browser http://connexion.oclc.org) http://connexion.oclc.org Connexion client (ToolsLaunch Local Holdings ………………………………………………Maintenance)
Create a list with holdings Artist. EDU Vol.118,no.1(2003)- MKY Vol.8,no.1(934)-v.52,no.2(Oct.1956) Childhood education. EDU Vol.11(1934) Design and technology EDU Vol.10,no.1(spring 2005)- Exceptional children. EDU Vol.37(1970)- Missing: v.40(1973)
Edit/create new detailed local holding record on OCLC. Retrieve the bibliographic record for specific title and edit existing local holdings, or create a new local holding record. Minimum of following fields must be present and completed for a detailed local holdings record to pass validation: Leader 007 - Physical Description 008 - Fixed-length Data Elements 852 - Location
Create detailed local holding record Find own record on Millennium (bibl. record with holdings) Search title on OCLC; verify ISSN, make note of OCLC no. Click on Tools > Launch local holdings maintenance OCLC record appears with holdings of different libraries…
Add detailed local holding Click Action > Create local holdings Template of local holdings record appears (same OCLC record) Complete each field by clicking on the + + Leader: type > y = serial Encoding level > 3 = level 3 Item information > n = no item info Click apply to confirm the info.
+ 007 - Physical description field Print copy: Category of resource: t = text Specific material description: a = regular print E-journal: more fields open up Category of resource: c = Electronic res. Specific material description r = remote o = optical disc (CD/DVD) u = unspecified Click apply to confirm the info.
+ 008 - Fixed-length data elements Receipt or acquisition: 2 = Received and complete or ceased Method of acquisition: p = Purchase General retention policy: 8 = Permanently Completeness: 1 = Complete Lending policy: b = Will not lend Reproduction policy: a = Will reproduce Language > drop down > English Click apply to confirm the info.
+ 852 - Location (cont) Spesific Location: $a = Main Shelving location: $c = Reference Shelving form of title: $l = NATURE Classification part : $h = 500 NATURE When 852 indicator 1 is equal to 5, then 852 $l must be present When 852 indicator 1 is equal to 1, then 852 $h must be present
+ 852 - Location (cont) To add a field, click Actions dropdown: add single field below. Then choose specific subfield code, e.g. $ c or $ h If mistake was made… Cancel adding new subfield, choose again Click apply to confirm the info.
+ 853 - Captions and patterns, basic bibliographic unit 1st indicator: Compress/ expand 3 = unknown 2nd indicator: Caption evaluation 3 = unverified, all levels not present Linking field: $8 = 1 (system supplied, do not change)
+ 853 – Captions, patterns…(cont) Select additional fields: 1st level enumeration: $a e.g. = v. (for volume) 1st level chronology : $i e.g. = (year) Frequency: $w > e.g. annual, monthly, quarterly (choose from drop down) Break indicator: gap break/non-gap break ? To add fields: Action > add below, then: choose a subfield Cancel adding new subfield (red letters!) Click apply to confirm the info.
+ 863 Enumeration,Chronology, and basic bibliographic unit 1st indicator: field encoding level, 3 = holdings level 3 2nd indicator: form of holdings, blank = no information provided Linking field: $8 = 1.1 (system supplied, do not change)
+ 863 Enumeration and Chronology, basic bibliographic unit Select additional fields that correspond with 853: 1st level enumeration: $a = 1-10 (library has vol. 1-10) 1st level chronology : $i = 1990-2000 (year holdings of v.1-10) Click apply to confirm the info.
Add local holdings Action: add record Do you want to continue? Yes Confirmed (green): record added…or Add failed due to the following validation errors Correct fields as specified, try to add again until confirmed View local holdings…
Difficult situations Titles with print and electronic format Titles with just one volume/no…add ? Journals at more than one branch Gap in collections Collections moved to other location…& then moved back !? Title changes… 2 entries, 2 holdings