Presentation on theme: "Microsoft ® Office Excel ® 2003 Training How to create a chart."— Presentation transcript:
Microsoft ® Office Excel ® 2003 Training How to create a chart
Course contents Overview: Telling the story behind the data Lesson 1: Create a basic chart Lesson 2: Tell the wizard what you want Each lesson includes a list of suggested tasks and a set of test questions.
How to create a chart A chart gets your point acrossfast. With a chart, you turn worksheet data into a picture, where you can make a comparison or a trend visible at a glance. Overview: Telling the story behind the data This course takes you through the basics of how to create charts in Excel.
How to create a chart Course goals Create a chart using the Chart Wizard. Make selections in the Chart Wizard. Understand basic chart terminology.
How to create a chart Create a basic chart This lesson covers how to make a quick and basic no-frills chart in about ten seconds. Then you'll see how the text and numbers from a worksheet become the contents of a chart, and you'll learn a few other chart basics before the practice session at the end of the lesson. Charts transform data into pictures.
How to create a chart Meet the wizard Suppose you're looking at a worksheet that shows how many cases of Sir Rodney's Marmalade were sold by each of three salespeople in each of three months. How would you create a chart to show how the salespeople compare against each other every month? The Chart Wizard
How to create a chart 2.Click the Chart Wizard button on the toolbar to open the Chart Wizard. Meet the wizard The Chart Wizard 1.Select the data that you want to chart, as well as the column and row labels. 3.When the wizard opens, the Column chart type is selected by default. 4.Click the Finish button at the bottom of the wizard.
How to create a chart How worksheet data appears in the chart Each row of salesperson data has been given a colour in this chart. The chart legend, which was created from the row titles in the worksheet, tells which colour represents the data for each salesperson. Worksheet row data is transformed into columns.
How to create a chart How worksheet data appears in the chart Each chart column reaches a height proportional to the value in the cell that it represents. You can see at once how the salespeople stack up against each other as well as month by month. On the left side of the chart, Excel has created a scale of numbers by which you can interpret the column heights. Worksheet row data is transformed into columns.
How to create a chart Update and place charts The wizard placed this chart as an object on the worksheet along with the data, as shown in the picture. When a chart is an object, it can be moved and resized. It can also be printed right along with the source data. A chart on the same worksheet as the data
How to create a chart Suggestions for practice 1.Create a chart. 2.Update chart data. 3.Move a chart. 4.Resize a chart. 5.Look at other chart types. 6.Delete a chart. Online practiceOnline practice (requires Excel 2003)
How to create a chart Test 1, question 1 What is the most important thing about a chart? (Pick one answer.) 1.That it makes your point clearly. 2.That it has a lot of colours. 3.That it's the most sophisticated chart type.
How to create a chart Test 1, question 1: Answer That it makes your point clearly. Making a chart that doesn't get your point across is, well, pointless.
How to create a chart Test 1, question 2 A chart placed on the worksheet can be printed along with the worksheet data. (Pick one answer.) 1.True. 2.False.
How to create a chart Test 1, question 2: Answer True. It can also be moved and resized.
How to create a chart Test 1, question 3 What must you do to refresh a chart when you revise the worksheet data it displays? (Pick one answer.) 1.Press SHIFT+CTRL. 2.Nothing. 3.Press F6.
How to create a chart Test 1, question 3: Answer Nothing. When you revise a value in the worksheet, the chart is automatically refreshed. Just sit back and relax.
How to create a chart Test 1, question 4 A chart legend provides the data that appears in row or column titles. (Pick one answer.) 1.True. 2.False.
How to create a chart Test 1, question 4: Answer False. The row or column titles provide the text for the legend, showing which chart colours signify which row or column.
How to create a chart Tell the wizard what you want In this lesson you'll learn about an important choice that you can make in the Chart Wizard. You choose whether your chart compares salespeople to each other, month after monthor whether it compares months to each other, salesperson by salesperson. The picture shows both ways. Choose how the Chart Wizard compares your data.
How to create a chart Suppose you wanted to compare salespeople, not to each other, but to themselves, so that you can see their performance over time. Once again, youd select the Sir Rodney's Marmalade data, and open the Chart Wizard by clicking the Chart Wizard button. Decide what to chart
How to create a chart Decide what to chart But this time youd click the Next button instead of clicking Finish. That click will display the Data Range tab as Step 2 of the Chart Wizard. On the Data Range tab you can change your chart structure.
How to create a chart Decide what to chart An example of different structures: The chart from the first lesson (shown on the left, in the picture) compares the salespeople to each other, month after month. To make this comparison, Excel grouped worksheet columns and compared worksheet rows.
How to create a chart Decide what to chart If Excel grouped by rows and compared by columns, the chart would say something completely different. It would show how each salesperson did, better or worse, month by month, as shown on the right of the picture. You can choose which comparison to make by selecting either Rows or Columns in the Series in option.
How to create a chart Decide what to chart On the Series tab, you can delete or add a data series for the chart. For example, you might decide to chart only two of the salespeople instead of all three.
How to create a chart Add titles It's a good idea to add descriptive titles to your chart so that readers don't have to guess what the chart's about. You can add a title for the chart by typing in the Chart title box, for example: Sir Rodney's Marmalade. Enter chart and axis titles in the Chart Wizard.
How to create a chart Add titles Next is a title box for the Category (X) axis. This is Excel's term for the categories at the bottom of the chart (January and so on). Enter chart and axis titles in the Chart Wizard. You could call this axis First Quarter Sales.
How to create a chart Add titles Next is a title box for the Value (Y) axis. In this chart, it's the scale of numbers that show how many cases the salespeople sold. Enter chart and axis titles in the Chart Wizard. You could call this axis Cases Sold.
How to create a chart Even more tabs and options There are more tabs in the Chart Wizard. Each tab includes a preview so that you can see what your chart looks like if you change any of your choices. Various chart types offer different sets of options. 1.Gridlines 2.Legend 3.Data table
How to create a chart Even more tabs and options For a clustered column chart, the tabs are: Axes Gridlines Legends Data Labels Data Table Chart Location 1.Gridlines 2.Legend 3.Data table
How to create a chart Suggestions for practice 1.Change a chart by changing what's charted: Change the values (the data series) that are charted. 2.Explore options in the wizard: Titles, axes, and data labels; gridlines; legend; data labels again; data table. 3.Make a pie chart. Online practiceOnline practice (requires Excel 2003)
How to create a chart Test 2, question 1 What is a data series? (Pick one answer.) 1.It's the values that are charted. 2.It's the headings under which the values are organized. 3.It's the key that shows what the values on the chart are.
How to create a chart Test 2, question 1: Answer It's the values that are charted. You choose what your chart says by charting the values from either the rows or the columns of the worksheet.
How to create a chart Test 2, question 2 Which of these can you do on the Data Range tab in the Chart Wizard? (Pick one answer.) 1.Delete a data series. 2.Change the data series that is charted. 3.Label a data series.
How to create a chart Test 2, question 2: Answer Change the data series that is charted. This is where you can change what your chart says.
How to create a chart Test 2, question 3 The Category (X) axis is the scale of numbers on the chart. (Pick one answer.) 1.True. 2.False.
How to create a chart Test 2, question 3: Answer False. It's the Value (Y) axis that shows the scale of numbers to indicate the magnitude of values.
How to create a chart Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card. Quick Reference Card
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