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Unclassified Bryan Myers/ NETC-SFG-DD/ 703-704-2188 / Exporting and Importing 6/13/2014 1:40 PM 1 of 4.

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Presentation on theme: "Unclassified Bryan Myers/ NETC-SFG-DD/ 703-704-2188 / Exporting and Importing 6/13/2014 1:40 PM 1 of 4."— Presentation transcript:

1 Unclassified Bryan Myers/ NETC-SFG-DD/ / Exporting and Importing 6/13/2014 1:40 PM 1 of 4

2 Unclassified Exporting to PST 6/13/2014 1:40 PM Please be sure that you highlight your name at the very top to export all of your mailbox items, i.e. Inbox, Calendar, Contacts, Deleted Items, Sent Items, etc.

3 Unclassified Exporting to PST 6/13/2014 1:40 PM While your name is highlighted, from the Main Menu, click on File, then click on Import and Export

4 Unclassified Exporting to PST When the Import and Export Wizards appear, click on Export to a file and click on Next When the Export to a File screen appears, click on Personal Folder File (.pst) and click on Next 6/13/2014 1:40 PM 4 of 17

5 Unclassified Exporting to PST Ensure that your name is highlighted and place a check mark inside the box next to the statement Include subfolders, click on Next When the export Personal Folders screen appears, click on Browse to go to your PST (W) Drive 6/13/2014 1:40 PM 5 of 17

6 Unclassified Exporting to PST The default might be a little different, but click on More and then Click on Computer and then click OK 6/13/2014 1:40 PM 6 of 17

7 Unclassified Exporting to PST Find the Drive that shows your name and PST as shown above and double click to open it 6/13/2014 1:40 PM 7 of 17

8 Unclassified Exporting to PST Give your PST a name that matches your AKO name. In this example, the name is nec.migration.test. If it was from my mailbox, or would be bryan.e.myers. The name should be the same as your mailbox alias name. Click on OK 6/13/2014 1:40 PM 8 of 17

9 Unclassified Exporting to PST Export Personal Folder screen appears. It will give you a chance to confirm the path of your personal folder. Next click on Finish Create Microsoft Personal Folders screen appears, the Name should be the same as you did on the previous screen. Once you are finish typing your name, click on OK 6/13/2014 1:40 PM 9 of 17

10 Unclassified Exporting to PST You will see your mailbox archiving your mail as seen in the example to the left. The dialogue box will disappear once the archiving is completed. The amount of time for archiving to be completed is determined by the amount of mail in your mailbox. Once this is completed, you should look around in your office and say I am the Man or I am the Woman 6/13/2014 1:40 PM 10 of 17

11 Unclassified Check Before Deleting s Now that you have already archived your mailbox, and before you delete any items. You need to verify that everything your Archived is there. While in your inbox, click on File click on Open and select Outlook Data File 6/13/2014 1:40 PM 11 of 17

12 Unclassified Check Before Deleting s The Open Outlook Data File screen appears, double click on Computer to access the drives you were mapped too. 6/13/2014 1:40 PM 12 of 17

13 Unclassified Check Before Deleting s Find the drive that is labeled with your name and PST as show above, double click it to open it and access the content of your PST drive. 6/13/2014 1:40 PM 13 of 17

14 Unclassified Check Before Deleting s Highlight the PST that you created earlier and click on OK 6/13/2014 1:40 PM 14 of 17

15 Unclassified Check Before Deleting s You will notice your PST listed in your Folder List. You will now verify that the data you archived is the same as whats in your inbox. 6/13/2014 1:40 PM 15 of 17

16 Unclassified Check Before Deleting s This screen is an example of all of the items in your inbox that was archived. Again you will look around in the office and say I am the man or I am the Woman and I need my SA credentials 6/13/2014 1:40 PM 16 of 17

17 Unclassified Check Before Deleting s Once everything has been verified, click on one message inside your inbox that is located on the Server. With one item highlighted, click on Ctrl A to highlight all of the messages in your Inbox as shown to the left. 6/13/2014 1:40 PM 17 of 17

18 Unclassified Check Before Deleting s Click on CTRL D to permanently delete all message in your Inbox. Click on Yes to confirm the deletion If you have item in Enterprise Vault, when it asks you to delete the items and the shortcut, you MUST SELECT "SHORTCUTS ONLY 6/13/2014 1:40 PM 18 of 17

19 Unclassified Check Before Deleting s Your Inbox is now empty, you must do this for subfolder that you may have. ****Do not delete your calendar items. We would delete that as a last resort. 6/13/2014 1:40 PM 19 of 17

20 Unclassified All s Deleted As you can see to the left, all of the subfolders are empty as well. 6/13/2014 1:40 PM 20 of 17

21 Unclassified After Migration If everything failed in the morning, to access your mail through the web, go to https://web.mail.mil Click on the I Accept https://web.mail.mil 6/13/2014 1:40 PM 21 of 17

22 Unclassified After Migration Choose a digital certificate screen comes up, ensure you select DOD CA and click on OK Enter you normal CAC PIN and click on OK. I am not provisioned yet so my mailbox does not appear. Once you migrate and provisioned, your mailbox will appear. 6/13/2014 1:40 PM 22 of 17

23 Unclassified Import PST While inside your new DISA mailbox, click on File, then Import and Export 6/13/2014 1:40 PM 23 of 17

24 Unclassified Import PST When the Import and Export Wizards appear, ensure Import from another program or file is selected and click on Next Scroll down and select Personal Folder File (.pst) and click on Next 6/13/2014 1:40 PM 24 of 17

25 Unclassified Import PST When the Import Personal Folders screen appears, ensure you select the radio button that says Do not import duplicates and click on Browse 6/13/2014 1:40 PM 25 of 17

26 Unclassified Import PST Double click on Computer 6/13/2014 1:40 PM 26 of 17

27 Unclassified Import PST Double click on your PST drive where you have your PST located. 6/13/2014 1:40 PM 27 of 17

28 Unclassified Import PST Highlight your PST name and make sure PST is shown in the File name below. Click on Open 6/13/2014 1:40 PM 28 of 17

29 Unclassified Import PST Ensure the Do not import duplicates radio button is selected and click on Next On the Import Personal Folders screen, make sure the Include subfolders box is selected and the Import items into the same folder in circle is selected and click on Finish 6/13/2014 1:40 PM 29 of 17

30 Unclassified Import PST You will see your data importing into your mailbox. Wait until this screen totally disappears. 6/13/2014 1:40 PM 30 of 17

31 Unclassified Done Importing PST You should now have all of your mail back into your mailbox. You will then say: I am the Man, or I am the Women.You are finished! 6/13/2014 1:40 PM 31 of 17

32 Unclassified 6/13/2014 1:40 PM QUESTIONS ? 32 of 17 NEC - Belvoir / NETC-SFC-DD


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