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January 2013 1 How to Work the presentation To Start this Presentation press F5 Clicking the left mouse button will advance to the next statement or slide. To Quit Press ESC I have read and agree to abide by the Alberta Officials Code of Conduct (Link here)?
January 2013 2 The clinics should be taken in the following order: –Level 1 –Stroke and Turn –Chief Timekeeper –Clerk of Course –Chief Finish Judge –Recorder Scorer –Starter –Meet Manager May be taken in any order
January 2013 4 Course Outline Chief Finish Judge Role Responsibilities Timing Systems Rules Pertaining to Determining Official Times Sources of Error in Times Rules pertaining to position Role at Meet –Prior to the meet –During the meet Questionnaire
January 2013 5 Role of Chief Finish Judge To determine the official times and placing for all swimmers in all races. –In order to determine the official time for swimmers the CFJ needs to apply the rules to determine official times based on: an understanding of the timing system being used and an ability to recognize and correct errors in recorded times with the Referee approval. –We will look at the common timing systems used at swim meets and then we will review the rules regarding the determination of official times
January 2013 Picture shows three timekeepers per lane 6 Timing System Basics Watches –3 timers (watches) per lane when used as a stand alone system. –Meets may run with two timers (watches) per lane, this; increases the chance of timing errors (less redundancy) Puts more demands on CFJ to average the watch times (possible source of error) Plunger
January 2013 Picture shows three timekeepers per lane 7 Timing System Basics Watches More demand on chief timekeeper(s) who need to capture as many third times as possible and provide backup for timekeepers –Sources of error reaction time of timekeepers at start signal human error in starting or stopping watch. Plunger
January 2013 8 Timing System Basics Semi automatic system using plungers. –Start signal starts timing system and timekeeper records interval times and finish times by pushing button on plunger. –Times from each plunger are recorded on a timing computer. –Plungers are considered to be a watch for timing purposes. Plunger ResultsProgram
January 2013 9 Timing System Basics –Advantages; Improved accuracy over watches as there is no reaction time delay in start. Improves heat turnover time as times do not have to be recorded manually. –Sources of error timekeepers inadvertently press button on plunger prior to taking an interval or finish time forget to take interval times which confuses timing computer (if not caught by operator). Plunger
January 2013 10 Timing System Basics (cont) Automatic system using timing pads. –Start device starts timing system and pads record interval touches and final touches. –Timing pad has several flat switches that run the width of the pad which close when the swimmer touches the pad and records the time on the timing computer. –Most accurate timing system –Common Sources of error Swimmer may not hit pad with enough force to register touch (More common for younger/smaller swimmers),
January 2013 11 Timing System Basics (cont) Pads can have dead spots that dont record touches The pad may fail in which case no touches are recorded End result is an erroneous time that may or may not be caught by timing system operator. –A backup system is required to provide alternate times in the event that an automatic time is not recorded A backup system should be independent.A backup system should be independent. Note in the picture that two timing computers are used. Separate computers (PC or laptop) will be used to interface with each timing computer (one for pads and one for plunger back-ups)
January 2013 12 Rules for Determining Official Times General Rules All times are recorded only to 1/100 (SW 11.2 round to fastest)All times are recorded only to 1/100 (SW 11.2 round to fastest)Disqualifications SW 11.4 Should a swimmer be disqualified during or following an event, such disqualification should be recorded in the official results, but no time or place shall be recorded or announced At most meets you will mark the lane timekeeper sheet or the electronics report with the designation DQ. Ensure the DQ is clearly marked for the Recorder/ Scorer. SW 11.5 in the case of a relay disqualification, legal splits up to the time of the disqualification shall be recorded in the official result This is done by the Recorder/Scorer at most meets
January 2013 13 Manual Times & Manual Placing Determine the official times of the heat. (SW 11 Timing) Determine the official times of the heat. (SW 11 Timing) SW 11.3 Any timing device that is terminated by an official shall be considered a watch. Such manual times must be taken by three Timekeepers appointed or approved by the Member in the country concerned. All watches shall be certified as accurate to the satisfaction of the governing body concerned. Manual timing shall he registered to 1/100 of a second. Where no Automatic Equipment is used, official manual time shall be determined as follows. When three watches are being used: In the event that all three watches agree, thats the official time. 1:02.66, 1:02.66, 1:02.66 The official time is 1:02.66
January 2013 14 Official Manual Times SW 11.3.1 If two of the three watches record the same time and the third disagrees, then the two identical times shall be the official time. 1:02.66, 1:02.76, 1:02.66 The official time is 1:02.66 SW 11.3.2 If all three watches disagree, the watch recording the intermediate time shall be the official time. 1:02.60, 1:02.76, 1:02.94 1:02.60, 1:02.76, 1:02.94 The official time is 1:02.76 CSW 126.96.36.199 If only TWO watches are being used, the arithmetic average to the hundredth shall be the official time. (Rounded to faster time) If there are two watch times: 1:02.65, 1:02.76, then the official time is: (.65+76) / 2 = 0.705, (drop the 5 becomes 0.70), = O.T. of 1:02.70 (.65+76) / 2 = 0.705, (drop the 5 becomes 0.70), = O.T. of 1:02.70
January 2013 15 Official Manual Times –This is where a calculator can be very handy. –Complete the official time on the right of the lane timer sheet or space on card –Once all official times for the swimmers in the race have been recorded pass the sheet on to the recorder scorer for entry in the results program.
January 2013 16 Automatic Timing System (SW13.1 & SW13.2) SW 13.1 When Automatic Officiating Equipment (see FR 4) is used in any competition, the placing and times so determined and relay take-offs judged by such Equipment shall have precedence over the timekeepers. When an automatic timing system is used the results recorded by the system shall be considered to be official unless there is evidence of a malfunction
January 2013 17 Failure of the system SW 13.2 When the Automatic Equipment fails to record the place and or time of one or more swimmers in a given race: SW 13.2.1 Record all available Automatic Equipment times and places. SW 13.2.2 Record all human times and places. Automatic Timing System
January 2013 18 SW 13.2.3 The official place will be determined as follows: Complete comparisons of Automatic Equipment times and places versus backup times and places (if available).Complete comparisons of Automatic Equipment times and places versus backup times and places (if available). The Electronics operator may indicate a malfunction or inactivation of the equipment (light touch) by a note on the computer print out paper.The Electronics operator may indicate a malfunction or inactivation of the equipment (light touch) by a note on the computer print out paper. In this case the CFJ should use the manual times and mark the time card (MT) Manual Time.In this case the CFJ should use the manual times and mark the time card (MT) Manual Time. Should the CFJ see a discrepancy of greater than 0.3 to 0.5 seconds between an automatic time and the manual time, it should be viewed as a possible malfunction of the electronics and reviewed by the Referee or dealt with as determined in the pre-meet briefing. Please check carefully !Should the CFJ see a discrepancy of greater than 0.3 to 0.5 seconds between an automatic time and the manual time, it should be viewed as a possible malfunction of the electronics and reviewed by the Referee or dealt with as determined in the pre-meet briefing. Please check carefully ! Failure of the system Automatic Timing System (SW13.1 & SW13.2)
January 2013 19 The Official Time SW 13.3 The official time will be determined as follows: SW 13.3.1 The official time for all swimmers having an Automatic Equipment time will be that time. SW 13.3.2 The official time for all swimmers not having an Automatic Equipment time will be the three digital watches or the Semi-Automatic Equipment time. If there is no automatic equipment time use three human times (Finish Judges not needed in Canada)
January 2013 20 Timing System Output What are you going to see? –Watches Lane timer sheets (Cardless Meets) Cards – Automatic and Semi Automatic Systems Output sheets Pads and plungers
January 2013 21 Timing System Output Abbreviations in ARES output A behind time is an average of two plunger times calculated by computer 2:35.01A A behind time is an average of two plunger times calculated by computer 2:35.01A B behind time is a backup time inserted by operator 2:35.01B M behind time is a manual time inserted by operator 2:35.01M
January 2013 22 Timing System Errors How do you determine if there is an error in the recorded time? –When using timing systems at swim meets two systems are usually employed to provide adequate redundancy (Note: watches are independent and therefore have inherent redundancy – again repeating what was said earlier – 2 watches may be sufficient but 3 is better.) To Determine if there is an error compare the times recorded by the primary system with the times recorded by the backup system – if there is a significant discrepancy (> 0.3 to 0.5 seconds) you investigate further.
January 2013 23 Timing System Errors Lets look at the results from a typical timing system A normal printout A printout where the operator caught a timing error and inserted a manual time A printout where the operator caught a timing error and edited the time (using a backup time) A printout where the operator didnt catch the timing error and a second touch was recorded by the swimmer (latest version of timing software should highlight this for operator) A printout where a timekeeper pushed the plunger early A printout where the operator of the backup system did not restart the timing computer after a test start
January 2013 24 Example Automatic Timing System Output 2. Compare Finish Order3. Compare Finish Times 1. Check Start Times Note the program averages two plunger times and places an A behind the time. 18:50:26.8418:50:26.841234567845267381 12345678452673811:47.571:48.281:51.871:52.791:53.391:54.621:56.841:57.08 1:47.741:48.371:52.09A1:52.911:53.481:54.691:56.96A1:57.25A Pads Plunger Times are recoded on Pads sheet for easy comparison Plungers
January 2013 25 Timing Example Note – Operator inserted a manual time for lane 2. Go to backup time for official time Note – Recorded Start time differ for pads and startup. In this instance it means that the machines have not been Synchronized and you need to take extra care to match the pad and plunger times as the heat and event times can be in error. 2:23.74 2:33.18.18 9:40.31M 9:25.50
January 2013 26 Note: Electronics operator and CJE have observed finish and have declared pad times as official after DQ entered. Sometime later the Recorder observes that the plunger times for lanes 1 and 2 have significant differences to pad times. Final plunger times (one plunger only) differ by 15 seconds. One plunger time may indicate a potential problem but is not sufficient to overturn an electronics time. CJE decision stands. Electronics presumed correct. Note Start times Interval times Plunger times Automatic Timing Output Example 14:02:00.03 14:02:00.03 DQ 1 2:44.71 2 2:45.42 2 2:13.14 1 2:31.15
January 2013 27 Timing Problem Lane 7: CFJ accepted time from plungers of 20:18.96. Timers had recorded a manual time of 18:39. Coach protested that they had swimmers time as 18:39.33. What would you do? Hint – count the number of interval times (plungers)–30 for a 25m pool. Next compare the interval times with the backup, the sixth and seventh interval differ. Swimmer swam extra lap, use backup
January 2013 28 Before the Meet Pre-Meet Briefing With The Referee. –Ask how the Referee wishes time discrepancies to be handled –Would he like you to solve them according to the rules, and then advise him of the decision for his approval? How does the Referee want to handle the signing of each events results? (SW 2.10.2) –After each event or at the end of the meet? Introduce yourself to the other Key officials. –Your responsibilities require you to interact with the Clerk of Course, the Chief Timekeeper- Recorder/Scorer (Desk Control) and the electronics operators
January 2013 29 Familiarize yourself with the timing system(s) to be used and how the results will be presented. –If an electronic timing system is being used, meet with the operators to clarify how potential problems will be handled. For manual time recording review with the chief timekeeper how results will be recorded. Obtain the supplies you will need for your sesssion –Calculator (if math is not your strong point) –Pens/pencils to mark sheets – Stapler –Optional – rule book.
January 2013 30 Location? Accessible to the Referee for resolution of time/place discrepancies. Usually,but not always, in a room to the side of the deck or an area free of excess traffic, noise, or air turbulence (you dont need papers flying around) with easy access from the deck for receipt of Timekeeper sheets or electronic printouts. There should be easy access or communication to the Electronics operators and Chief Recorder / Scorer-Meet Office.
January 2013 31 During the Meet If there are problems with the times the Timekeepers are recording, advise the Chief Timekeeper of the lane and the problem that is occurring. The Chief Timekeeper looks after his Timekeepers. Be prepared to mentor / teach novice Assistant Finish Judges (once you have some experience!)
January 2013 32 After the Meet Check with the Referee, Recorder/Scorer, and/or Office for any out-standing problems. If you have been having timing system problems (stuff happens) you may want to ensure that the Referee will be available for the time required to complete the results, in the event you require his approval or decision to resolve a problem. Return all meet materials, pens, staplers, etc.
January 2013 33 CHIEF FINISH JUDGE - QUESTIONAIRE Questions before we begin? Correct answers will turn RED on left mouse click
January 2013 34 1. The Chief Finish Judge has the authority to: a.disqualify swimmers; b.appoint an Assistant Chief Finish Judge to assist him; c.establish the results and order of finish which is sent directly to the referee; d.resolve all decisions relating to the place and time of swimmers, authorized by the Referee; e.schedule Swim-Offs and inform the Referee and Coaches.
January 2013 35 a.a difference of greater than 0.30 seconds between manual and automatic times; b.an annotation of "light touch" on the automatic time-slip; c.a manual time from the Chief Timer recorded on the time card; d.a report from the turn inspector that the final touch-out was illegal; e.an annotation of "light touch" on the time card by the Head Lane Timer; f.three manual backup times which are identical to 1/100ths of a second. 2. An indication that the results from an automatic judging and timing system may be invalid is:
January 2013 36 3. Two or more swimmers with good automatic times that are identical to 1/100ths of a second (in the same or different heats) shall: a.be declared tied; b.be placed according to their 1000th times (if available); c.be placed according to their manual backup times;
January 2013 37 SWIMMER HEAT TIMER 1TIMER 2 TIMER 3 A51:11.45 1:11.40 1:11.47 B 5 1:11.48 - 1:11.43 C 51:11.62 1:11.69 - 4. Determine the official times and places for Heat 5 and record the times. C - 1:11.65 B - 1:11.45 A - 1:11.45 Official Time 1st 1st 2nd Placing
January 2013 38 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 A4- 1:06.191:06.39 B41:06.311:06.301:06.26 C41:06.791:06.85- OFFICIAL TIME: A -, B -, B -, C-. C-. 5. Determine the official places and times for Heat 4. 1:06.29 1:06.30 1:06.82 1 ST 2 ND 3 RD
January 2013 39 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 A24:05.754:05.58 - B24:05.704:05.864:05.69 C24:05.934:05.79 - OFFICIAL TIME: A -, B -, C -. 6. Determine the official times and places for Heat 2 and record the times. 4:05.66 4:05.70 4:05.86 1 ST 2 ND 3 RD
January 2013 40 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 A31:21.40 1:21.43 1:21.53 B31:21.30 1:21.39 1:21.36 C31:21.87 - 1:21.80 OFFICIAL TIME: A -, B -, C -. 7. Determine the official times and places for Heat 3 and record the times. 1:21.36 1:21.43 1:21.83 1 ST 2 ST 3 RD
January 2013 41 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 A41:01.491:01.431:01.43 B51:01.371:01.561:01.43 C61:01.431:01.581:01.43 OFFICIAL TIME: A -, B -, C -. 8. Determine the official times and places for the event. 1:01.43 1:01.43 1:01.43 1 ST
January 2013 42 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 A71:07.451:07.49 - B81:07.461:07.311:07.47 C91:07.361:07.57 - OFFICIAL TIME: A -, B -, B -, C - _________. C - _________. 9. Determine the official times and places for the event. 1:07.46 1:07.47 1:07.46 2 nd 1 st
January 2013 43 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 A7 -1:09.461:09.20 B71:09.371:09.411:09.41 C81:09.371:09.391:09.31 OFFICIAL TIME: A -, B -, C - C - 10. Determine the official times and places for the event. 1:09.33 1:09.41 1:09.37 3 nd 2 nd 1 st
January 2013 44 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 AUTOTIME A51:01.24 1:01.43 1:01.351:01.36 B51:01.39 1:01.30 1:01.301:01.32 C5- 1:01.38 1:01.261:01.36 OFFICIAL TIME: A -, B -, C -. 11. Determine the official times and places for Heat5. 1:01.32 1:01.36 1 :01.36 2 nd 1 st
January 2013 45 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 AUTOTIME A6 59.25 59.49 59.3259.36 B6 59.43 - 59.41 - C6 59.48 59.45 - 59.49 OFFICIAL TIME: A -, B -, C -. 12. Determine the official times and places for Heat 6. 59.36 59.42M 59.49 1 ST 2 ND 3 RD
January 2013 46 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 AUTOTIME A21:30.60 1:30.71 1:30.641:30.73 B21:30.72 1:30.71 1:30.801:30.72 C31:30.69 1:30.83 1:30.711:30.73 OFFICIAL TIME: A -, B -, C -. 13. Determine the official times and places. 1:30.72 1:30.73 1:30.73 1 ST 2 ND
January 2013 47 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 AUTOTIME A1 56.63 56.71 56.7056.78 B1 56.71 56.76 56.8156.76 C3 56.87 56.76 56.8756.83 OFFICIAL TIME: A -, B -, C -. 14. Determine the official times and places. 56.76 56.78 56.83 2 ND 1 ST 3 RD
January 2013 48 SWIMMER HEAT TIMER 1 TIMER 2 TIMER 3 AUTOTIME A7 27.39 27.43 -27.45 B7 27.27 27.30 27.3127.95 C7 27.37 27.39 27.3727.39 OFFICIAL TIME: A -, B -, C -. 15. Determine the official times and places for Heat 7. 27.30M 27.39 27.45 3 RD 1 ST 2 ND
January 2013 49 16. When melding time cards from different heats to determine the official order of finish of the event, the cards of disqualified Swimmers should be: a.placed at the bottom of the stack; b.placed according to time and place; c.removed from the stack and submitted separately; d.destroyed, since the times are not legal; e.numbered but placed last.
January 2013 50 17. Indicate the correct responses: a.In an electronically operated event, once the order of finish has been completed by the Chief Finish Judge, he/she shall be responsible for recording those placings in the appropriate box on the time card. b.It is the responsibility of the Chief Finish Judge to notify the referee when there is a tie for last place or second alternate for a final or consolation final.
January 2013 51 18. Indicate the correct responses: The Chief Finish Judge shall: The Chief Finish Judge shall: a)notify the recording room to delay publishing results when a problem such as a swim-off or a protest has occurred; b)arrange swim-offs with coaches and swimmers and notify the referee; c)Endeavour to record the order of finish in electronically timed meets; d)ensure that all DQs, Ties, and DNFs are appropriately flagged for the typist or computer operators; e)before results are posted, sign the print out of the finish order of each event after ensuring that it is correct; f)notify the Chief Timekeeper of the repeated discrepancies in times or recording of times in specific lanes. g)ensure that times achieved by swimmers who are subsequently disqualified are not published.
January 2013 52 19. It is accepted practice that an identified discrepancy of 0.30 seconds or more between the automatic and backup (manual) times for a lane shall: a)be an indication of a possible light touch or equipment malfunction; b)cause the Referee to order a re-swim; c)cause the Chief Judge Electronics to stop the meet and check the touch pads; d)cause the CFJ to review both the automatic and backup places and times.
January 2013 53 20. Two or more swimmers with good automatic times that are identical to the 100ths of a second shall: a)be placed according to their order of finish as determined by the automatic system; b)be declared tied; c)be placed according to the automatic 1000ths of a second if these are available; d)be placed according to the manual backup times
January 2013 54 Questions 21 to 23 relate to the position of Chief Judge Electronics 21. Some of the responsibilities of the Chief Judge Electronics are to: a)advise the Referee and/or CFJ whenever the equipment malfunctions; b)notify the CFJ whenever backup times should be used in lieu of automatic results; c)observe the final touches of all swimmers; d)observe all touches to ensure they are properly recorded by the automatic system; e)physically operate the system computer; f)ensure that the equipment is located so that he can clearly observe all finishes;
January 2013 55 21.Continued Some of the responsibilities of the Chief Judge Electronics are to: g)ensure that the system is stopped manually for a lane if it fails to stop automatically, and so indicate to the CFJ; h)ensure that the system is started manually if it fails to start automatically, and so indicate to the CFJ; i)ensure that the equipment is in good working order before the meet begins; j)ensure that the system is activated by the Starter's signal; k)be fully familiar with all rules pertaining to electronics and the operation of the complete system.
January 2013 56 22.If a touch pad fails to respond immediately when touched by a swimmer, the operator shall: a)stop the system for the lane (s) concerned and invalidate the times and places; b)not interfere with the system but let it function normally; c)manually activate the touch for the lane (s) concerned and note "light touch" on the print- out; d)ignore the problem and let the CFJ resolve it.
January 2013 57 23.If a race has been successfully started but the automatic system has failed to activate, the operator shall: a)manually activate the system and inform the CFJ / Referee; b)manually activate the system and inform no one; c)set up the equipment for the next race and wait.
January 2013 58 24.When automatic judging and timing systems are in use: a)the places and times determined by the system shall be official, unless they are invalidated by the Referee or CFJ; b)times shall be recorded to 100ths, even if 1000ths are provided; c)swimmers whose times are tied to 100ths shall be placed according to the manual backup times; d)there shall also be a full complement of timekeepers or another form of backup system; e)only one timekeeper per lane is satisfactory as a backup timing system; f)a malfunction of the system shall require the race to be stopped and swum again.
January 2013 59 25.Electrical Operators shall: a)operate or assist in the operation of any SNC approved automatic judging and timing equipment; b)have authority over Chief Judge Electronics; c)have the automatic timing equipment positioned anywhere with a view of the finish of the race; d)have the automatic timing equipment positioned near the end of the pool in line with the finish; e)be any person competent to run the equipment.
January 2013 If the course is given by an Instructor ; –Complete the Officials Certification Form, attach and send to the email address on the form. When you have finished the online course: –Complete the Online Certification Form and attach, and send email to the address on the form. Forms are located at, –http://www.swimalberta.ca/officials/officials- forms.htm http://www.swimalberta.ca/officials/officials- forms.htmhttp://www.swimalberta.ca/officials/officials- forms.htm 60
January 2013 61 Thank you. We would like to acknowledge the initial work on the power point presentation done by Swim Ontario and Swim Alberta