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CRO 3 Club Race Officer (Trainers Seminar) Module 1Before the Race Module 2On the Water, before the start Module 3During the Race and the Finish Module.

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Presentation on theme: "CRO 3 Club Race Officer (Trainers Seminar) Module 1Before the Race Module 2On the Water, before the start Module 3During the Race and the Finish Module."— Presentation transcript:

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3 CRO 3 Club Race Officer (Trainers Seminar) Module 1Before the Race Module 2On the Water, before the start Module 3During the Race and the Finish Module 4Post-Race and Safety Regional Race Management Training Coordinator: Mike Harrison (National Race Officer & National Judge)

4 CRO 4 Club Race Officer Module 1Before the Race Module 2On the Water, before the start Module 3During the Race and the Finish Module 4Post-Race and Safety Regional Race Management Training Coordinator:

5 CRO 5 Group Discussion zHow does your club organise its Race Management? zHow effective is Race Management in your club? zWhat are the main difficulties?

6 CRO 6 Race Management at Club level is designed to zmake the most of the club organisation zgive customer satisfaction - good sailing

7 CRO 7 Who are the customers? zBeginners / Learners zExperienced recreational racers zThe Open Meeting experts (customers becoming competitors)

8 CRO 8 Learners (of all ages) require zSpace yno-one carving them up zTolerance ywhile they learn zChance to finish the race ywithout being cursed by the Race Officer

9 CRO 9 Experienced recreational racers require zEnjoyable racing zCompetitive sailing at their level zA regular pattern to the racing ydon't want to have to think too much! zTime to talk about the race in the bar

10 CRO 10 Open Meeting experts require zCompetition in which they stand a fair chance of winning zPerfect organisation yaccurate start lines ytrue beats ycorrectly angled reaches zEmphasis on racing and winning zRemember - for many of these, club racing is only a training session, but it must be good

11 CRO 11 To give competitor satisfaction, the club organisation needs to zCommunicate efficiently zFollow a regular pattern in its organisational structure zHave an efficient method of encouraging members into taking and accepting responsibility zGET AWAY FROM THE 'ONE-MAN BAND'

12 CRO 12 One method of club organisation (race management aspects only)

13 CRO 13 Job Descriptions zSailing Captain yacts either as chairperson or secretary to sailing committee yis responsible to club management for efficient running of the sailing programme zBosun yensures all equipment is in good working order z Chief Race Officer yco-ordinates all club race management ytrains Club Race Officers yissues Club Race Officer Certificates in conjunction with Regional Race Management Training Co- ordinator yvets all Sailing Instructions

14 CRO 14 Job Descriptions zFleet Captains ycommunicate fleets' views to the Sailing Committee ycommunicate committee decisions to fleets zResults Secretary yprocesses and publishes all results z Monthly Race Managers yresponsible to Sailing Committee for completion of race programme in their duty period yresponsible for all race management matters during their duty period

15 CRO 15 Monthly Race Managers (from Committee Members)

16 CRO 16 Monthly Race Managers zthese are the people the club needs to train ythey will probably come to your training sessions ythey will hopefully become your Chief Race Officers

17 CRO 17 Race Officer Duty - Preparation zLong before the day ygo on duty with a good race officer yobserve ymake notes

18 CRO 18 zD-day minus 7 yContact Monthly Race Manager (or be contacted) yGet a copy of the Clubs Race Management Guide yCheck xprogramme is to run as scheduled xrace team members are all available xexperience (balance) of team is OK xall equipment is operational

19 CRO 19 Race Equipment zIf you start races away from a fixed Race Box - what equipment is in the clubs race bag? zWhat personal equipment does a CRO need to provide? zWhat has to be done in the time before the start (especially the first 30 minutes after you arrive at the clubhouse)?

20 CRO 20 The Race Officers bag suncream seasickness tablets aspirin insect repellent shackle key duct tape memo recorder batteries pencils (chinagraph), pens burgee cotton wind indicator neck towel fingerless gloves woolly hat, baseball cap recording sheets & plain notepad clipboards (2) Rule Book SIs for the event VHF radio monocular gas air horn mouth-blown horn whistles (2) anemometer hand-bearing compass orienteering compasses (2) (for handing to mark-layers) GPS complete flag set (including orange, black, red, green & blue) set of letters & numbers (for course notification) yAdditional Personal Equipment waterproofs buoyancy aid snacks (food & drink)

21 CRO 21 zD-day minus 5 yCheck personal equipment yRe-read Racing Rules - xPart 3 xRacing Signals yRe-read Club Sailing Instructions z D-day minus 1 yWatch TV weather forecasts - get a picture of what is happening, fronts etc yIf bad weather is predicted then arrange additional safety boat coverage

22 CRO 22 zStart minus 1-2 hours yArrive at Club with latest forecast yNote wind direction at Club yUnlock/prepare equipment yCheck all boat crews have arrived and that they have checked their craft and its equipment yCheck that all starting equipment is in order yComplete radio checks yCheck wind again yFrom forecast and current observation predict wind strength and direction at start-time yIf too strong/light prepare to postpone

23 CRO 23 Pre-Start Preparation zRescue craft afloat and ready zWatches ready ywound / batteries OK yset to correct (real) time zRecording Sheet ready zPencils sharp zGuns ready zFlags bent on to halyards

24 CRO 24 The Start zDo you know your flags? zWhat are the main problems in getting a clean start? zHow can you try to ensure a good start? zWrite out a simple Idiots Guide for dealing with one or more OCS yachts. zWhen short-handed in the Race Box, which are the most difficult times? And how can these situations be resolved?

25 CRO 25 Linlithgow Loch Courses

26 CRO 26

27 CRO 27 Port Edgar Dinghy Courses

28 CRO 28 Courses zWhat factors influence course setting in your club? zUsing the Port Edgar course card, select a course for an evening race for Fast Yachts. The wind is 8-12 knots South-Westerly. High water was at 15:58 (5.9m); low water is at 21:18 (0.7m). The race starts at 19:00.

29 CRO 29

30 CRO 30 Setting a Course zRefer to recommended courses in Clubs Race Manual zSelect a course that is suitable for ythe PREDICTED wind strength and direction ythe tide zSeek advice if necessary zNote start and finish line positions z Check that marks shown on recommended course actually are in situ z Prepare course display, double-check that rounding sides of marks are correctly displayed yNO LOOPING OF MARKS! z Confirm choice with duty Race Manager or get someone else to check

31 CRO 31 Decision Time! zA Race Officer must use his/her judgement to ydecide length of start line xhow many last minute starters? yhow much bias is necessary? xhow shifty is the wind? xany current to be considered? ypostpone the start xorganisation not ready (race team, rescue) xwind - too little, too much

32 CRO 32 The Race Officer must also use his judgement to zstart the race zrecognise on-course-side at start time and signal yan individual recall xor ya general recall zshorten course

33 CRO 33 Before the Warning Signal zThe Race Officer must signal or otherwise designate the course zThe Race Officer may remove and substitute a new course signal

34 CRO 34 Warning Signal zWhen yin System minute prior to Preparatory Signal yat advertised time yat 00 seconds on real-time clock zMethod yclass flag displayed yone sound signal

35 CRO 35 Before the Preparatory Signal zThe Race Officer may shift a starting mark

36 CRO 36 Preparatory Signal zFleet now under racing rules zYachts sailing in the vicinity of the Starting Line rank as competing yachts

37 CRO 37 Before the Start zThe Race Officer may yshorten course to one prescribed in the Sailing Instructions ypostpone, to designate a new course before or with the new warning signal, or for any other reason ypostpone to a later day

38 CRO 38 Start

39 CRO 39 Identifiable Boat(s) On Course Side of the line yhoist X yone gun yrecord OCS on race sheet ywatch boat(s)

40 CRO 40 Identifiable Boat(s) On Course Side of the line - Re-Starting zWhen all have returned behind the start line ylower X ydelete OCS zIf some do not return, keep X up until 1 minute before next start or until starting line is closed

41 CRO 41 I didnt see anything... zA Sunday race has three starts. A strong tide pushes several boats of the first fleet over the line. Your view is blocked by the nearest boat. What is the sequence of actions you follow?

42 CRO 42 General Recall zTo be used ywhen there are several unidentified OCSs or yif there is an error in procedure zMethod yhoist 1st Substitute ytwo guns

43 CRO 43 Re-Start after General Recall zTry to keep to multiples of the time sequence - start on next 5 minute (or 3 minute) interval yalways at 00 seconds on real-time clock! zOne minute before this time ylower 1st Substitute yone gun

44 CRO 44 Re-Start after General Recall : Stage Two zRemember you go straight into the Preparatory signal zOne minute after lowering 1st Sub. yhoist class flag and preparatory flag (P or other) yfire one gun

45 CRO 45 Club Rules zWhat is the rule in your club about late starters? zThe first fleet of an evening race is due to start at 19:00. At 18:56 you see a yacht cast off from its mooring, sail to the pre-course side of the line and start at 19:02. What do you do (or should you have done)?

46 CRO 46 Postponement Signals zThese can be used for ANY REASON WHATSOEVER! zUse them as the panic button - a cry for help zReasons can include ybuoy drifting ymajor wind shift leading to heavily biased line ymistiming between signals ymisfiring of sound signals ybroken halyards yetc. etc.

47 CRO 47 The Postponement Signals : 1 zAP yAll races not started are postponed yKeep to multiples of original time sequence if possible when lowering yWarning Signal made one minute after this signal is lowered

48 CRO 48 The Postponement Signals : 2 zAll races are abandoned yThis includes ones already under way as well as those preparing to start N

49 CRO 49 The Postponement Signals :3 zAP over numeral pennant ypostponed x hours from scheduled start time zAP over H and N over H yas for AP and N but - "further signals will be made ashore" yi.e. go back to the beach/harbour zAP over A and N over A ypostponed/abandoned to another day

50 CRO 50 After the Start : Race Control zTo remain in control of the race, the Race Officer must, at regular intervals, check: ySafety xthe weather conditions (that the crews can handle stronger winds) xthat rescue craft are still operational xthat rescue craft know of vessels which appear to be in trouble xthat priority is being given to people and not boats yTime xby timing boats on various legs of the course xcalculating the approximate finishing time for the first yacht xcomparing this time with the time limit, and preparing to shorten course if necessary yRecording of Yachts xensure that recorders have positions of each yacht at end of each round xkeep track of leaders of each fleet xkeep track of 'tail-end charlies' of each fleet relative to leaders

51 CRO 51

52 CRO 52 Shorten Course or Abandon valid reasons in Rule 32 zerror in starting procedure zfoul weather zinsufficient wind, making it unlikely that any boat will finish within the time limit za mark missing or out of place zany other reason affecting the safety or fairness of the competition

53 CRO 53 Shorten Course Signal means zdisplayed at the starting line ysail the shortened course prescribed in the Sailing Instructions zdisplayed at the finishing line yfinish the race either: xat the finishing line at the end of the round still to be completed by the leading yacht or xas prescribed in the Sailing Instructions z displayed at a rounding mark yfinish between the rounding mark and the committee boat (see definition of finishing - later) z in multi-class, fly over class flag(s) if not shortening all classes

54 CRO 54 Shorten Course : the method zAt Club Race Officer level, the most important thing is knowing when to shorten course yThe position of the leading boat must be known yIf the race is a close one, with the leader covering the second boat, it is essential that the boats all see and hear the shorten course signal, as this may affect their tactical sailing to the finishing line yIn club racing the signal is normally flown when the leader rounds the penultimate mark before the shortened course finishing line

55 CRO 55 Shorten Course : the signal zWhen the leader rounds the last mark before the finishing line (i.e. is just on the last leg) yhoist flag S ytwo guns

56 CRO 56 Finishing the Race zThe Race Officer has to yset a finishing line x(in most clubs this is frequently the same as the starting line) yhas the race team set up for the finish xGunner with sound signals xTimekeeper ready to record finishing times xRecorder ready to record sail numbers and times ynote any protest flags

57 CRO 57 The Finishing Line zYachts must cross the finishing line in the direction of the course from the last mark zHook finishes are not permitted or valid

58 CRO 58 FINALLY - yTidy up yGive out and receive protest forms, noting relevant times yPresent the results in the agreed manner required by the results secretary yPrepare, if required, a brief report on the race for the Press Officer yReport any defects in the equipment to the Bosun yEnsure that all equipment is securely locked away yGO TO THE BAR AND RECEIVE PRAISE FOR A GOOD JOB WELL DONE!!!

59 CRO 59 It couldnt happen to us... zWhat safety precautions does your club insist on before a club race starts?

60 CRO 60 Twice a year.... zWhat standards can you (reasonably) expect from the person who does a duty (Race Officer or Safety Officer) twice a year? zAs trainers, how can you effectively organise training for these people?


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