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The Site Visit: Breakout Session 2:30PM & 3:30PM Atlanta, GA April 16, 2010.

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Presentation on theme: "The Site Visit: Breakout Session 2:30PM & 3:30PM Atlanta, GA April 16, 2010."— Presentation transcript:

1 The Site Visit: Breakout Session 2:30PM & 3:30PM Atlanta, GA April 16, 2010

2 The STARTALK Site Visit What – Opportunity to see your program in action Why – Ensure the success of programs – Contractual mandate Who – Site Visit Team When – At a mutually agreeable time that you will determine with your team leader

3 The STARTALK Site Visit Outcomes Feedback from the Site Visit Team Report of Findings

4 Impact on Future Funding Application for Summer 2011 – Question on implementing recommendations

5 How Site Visitors Prepare for the Site Visit Program Review – Proposal – Previous Site Visit Reports – Curricula Materials – Classroom observation guidelines for student and teacher programs – Interview Questions

6 The Site Visit is not An opportunity to create angst among staff A time to plan an out of the ordinary event

7 Preparing for Your Site Visit Setting a Date Providing Useful Logistical Information Setting an Agenda Information Online Information STARTALK will provide

8 Setting a Date Set a date with your Team Leader – On a typical instruction day – Night hours only if instruction is occurring – Toward beginning of program for new programs

9 Providing Useful Logistical Information Logistical Information Form

10 Things to Remember on Logistical Form Emergency Contact Information Most Convenient Airport/Train Station Hotel Accommodations Directions on Campus to First Meeting

11 Setting the Agenda You must set an agenda with your team leader – Travel plans cannot be made without it

12 Things to Remember When Setting Agenda Instruction must be occurring during site visit Delaying setting the agenda affects travel plans Changing the agenda after it has been set affects travel plans

13 Information Online STARTALK Program Information System will have site visit planning application. June 1, 2010

14 What will STARTALK provide? Site Visitor Travel Itineraries Site Visitor Contact information Site Visitor Bios

15 The Site Visit Day: Other Issues Observation of night activities Providing Lunch/Dinner for Site Visitors Giving program promotional materials to visitors Giving other gifts to visitors

16 After the Site Visit The Site Visit Report The Site Visit Report Response

17 Questions?


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