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Information session at C12 Geneva, 9 July 2012

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Presentation on theme: "Information session at C12 Geneva, 9 July 2012"— Presentation transcript:

1 Information session at C12 Geneva, 9 July 2012

2 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 2

3 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 3

4 Venue – UAE (1) The United Arab Emirates is a constitutional federation of seven emirates; Abu Dhabi, Dubai, Sharjah, Ajman, Umm al-Qaiwain, Ras al-Khaimah and Fujairah. The federation was formally established on 2 December The United Arab Emirates (UAE) occupies an area of 83,600 sq. km along the south-eastern tip of the Arabian Peninsula. Qatar lies to the west, Saudi Arabia to the south and west, and Oman to the north and east. The capital and the largest city of the federation, Abu Dhabi, is located in the emirate of the same name. 4

5 Venue – UAE (2) Four-fifths of the UAE is desert, yet it is a country of contrasting landscapes, from awe-inspiring dunes to rich oases, precipitous Rocky Mountains to fertile plains. The United Arab Emirates, one of the world's fastest growing tourist destinations, has all the right ingredients for an unforgettable stay, an intriguing traditional culture, and a safe and welcoming environment. 5

6 Venue – The DICEC The Dubai International Convention and Exhibition Centre combines superior spatial design with flexible structure and ingenuity to deliver a multifunctional networking platform at the heart of the city. With over 1 million square feet of covered state-of-the-art venue space, just 10 minutes away from the Dubai International Airport, the DICEC is the anchor to the region's busiest commercial district. The Dubai International Convention and Exhibition Centre (DICEC) offers a range of dining, retail and business services for both organizers and visitors. From renting a car to pharmacies, from coffee shops to banks, from postal services to money exchange, the wide array of retail and business outlets that cater to your needs are aplenty at our venue. 6 Address:Dubai World Trade Centre Sheikh Zayed Road P.O. Box 9292, Dubai, UAE Tel:

7 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 7

8 Participation and invitations Participation Participation (CV 49) Member States (CV 277); Palestine (Res 99 (Rev. Guadalajara, 2010); the United Nations (CV 269A); regional telecommunications organizations (CV 269B); intergovernmental organizations operating satellite systems (CV 269C); specialized agencies of the UN and the International Atomic Energy Agency (CV 269D); other regional or international organizations dealing with matters of interest (298C); Sector Members referred to in CV229 (recognized operating agencies, scientific or industrial organizations and financial or development institutions), CV230 (other entities) and CV231 (regional and other international organizations). Invitations Invitations (GR, CH I) Letters of invitation: Sent to ITU Member States by ITU Circular letter No. 63 on 5 December 2011ITU Circular letter No. 63 Sent to Observers by ITU Letter DM-11/1024 on 6 December 2011.ITU Letter DM-11/1024 Organizational Arrangements: Provided in ITU Circular letter No. 64 on 6 December 2011ITU Circular letter No. 64 8

9 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 9

10 Accreditation and credentials Accreditation (CV Art 31) Accreditation (CV Art 31) Accreditation of delegations sent by Member States to WCIT-12 shall be by means of written instruments signed by the Head of State, by the Head of Government, by the Minister for Foreign Affairs, or by the Minister responsible for questions dealt with during the conference. Deposit of Credentials Deposit of Credentials Procedures for depositing credentials can be found in ITU Circular letter No. 84 dated 25 April 2012 and in WCIT-12 Document No. 2.ITU Circular letter No. 84WCIT-12 Document No. 2 Member States are invited to deposit original credentials before the opening of the conference by registered letter to: The ITU Secretary-General WCIT-12 secretariat (Credentials Committee) - Office T.1313 ITU, Place des Nations, CH-1211 GENEVA 20, Switzerland Credentials can also be deposited at the conference venue in Dubai, United Arab Emirates from 19 November Additional information, including model instruments of accreditation, can be found on the WCIT-12 website: 12/Pages/participation.aspx#credentialshttp://www.itu.int/en/wcit- 12/Pages/participation.aspx#credentials 10

11 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 11

12 WCIT-12 Document No. 1: WCIT-12 Document No. 1: Council Resolution 1317, pursuant to Res 146 (Antalya, 2006) Council Resolution 1317, pursuant to Res 146 (Antalya, 2006) on the basis of proposals from Member States, taking into account the studies carried out during the preparatory process as presented in the final Report of the preparatory process conveyed by the Secretary-General to the Member States and submitted to the Conference, (WCIT-12), to take appropriate action with respect to the following items, which constitute the agenda of the Conference: 1Opening 2Election of the Chairman and Vice-Chairmen 3Other administrative issues including requests for participation received from international organizations, observers, etc. 4Discussion and decisions regarding the structure of the Conference 5Introduction of the Report of the preparatory process 6Examination of the outputs of the preparatory process 7Examination of proposals from Member States 8Discussion of the proposed revisions to the ITRs, as appropriate 9Discussion of WATTC-88 Resolutions, Recommendations, and Opinion 10Adoption of the Final Acts of the Conference, including revised ITRs and Resolutions, Recommendations, and Opinions, as appropriate 11Determine the date of coming into force of the Final Acts of the Conference and, if necessary, on the provisional application of certain part(s) of the Final Acts 12Closure (including signing ceremony) 12 Agenda

13 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 13

14 Proposals for the work of WCIT-12 General rules Submission of proposals & guidelines for presentation (GR Sections 16, 17, 18, 19)GR Sections 4 August 2012 Time limits and conditions for submission of proposals: 4 August 2012 (GR Section 8 (Nos. 40, 41, 42, 43, 44))GR Section 21 November 2012 Cut-off date for submission of contributions (Res 165): 21 November 2012 (14 calendar days) Official languages (CS/Art 29, CV/Art 35, Res 154)CS/Art 29CV/Art 35 Approval of texts (GR Sections 25, 26, 27)GR Sections Guidelines for the submission of WCIT-12 proposals can be found at: For information, the report of CWG-WCIT-12 to WCIT-12 is published in: Document WCIT-12/4 at: 14

15 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 15

16 WCIT-12 Structure & Chairmanship Plenary COM1 Steering COM2 Credentials COM3 Budget COM4 Editorial COM5 Review 16

17 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 17

18 Registration 18 From 20 August 2012 at ITU website at: Designated focal point for participation (DFP) Each Member State, Observer Organization or Entity will designate a focal point responsible for handling all registration formalities. WCIT-12 Registration online WCIT-12 Registration Desk Dubai International Convention & Exhibition Centre (DICEC) Opening hours: Saturday, 17 November to Sunday, 18 November 2012: & Monday, 19 November to Friday, 14 December 2012: & (Registration closed on Saturdays and Sundays) WCIT-12 Registration on-site

19 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 19

20 Social events 20 ITU Protocol Service is happy to assist you in the preparation of your social events. Please contact us in order to reserve date and time All invitations must be electronic. A copy should be sent to the Protocol Service for agreement beforehand. Protocol Service will organize the electronic distribution to the invited groups. Reservation of the venue and logistics of the event are at the charge of the host.

21 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 21

22 Media relations Rolling news announcements commencing mid-2012 Communications kit (factsheet, backgrounders, Q&A) Opinion pieces placed in key media every 2 months as of March 2012 Media briefings ahead of WCIT-12 and daily on-site Press conference on-site to open and close WCIT-12 Newsroom on-site for media and online 12/Pages/newsroom.aspxwww.itu.int/en/wcit- 12/Pages/newsroom.aspx WCIT-12 News ITU News magazine special edition October/November Daily highlights summarizing debates issued daily from Conference 22 Media communication facilities (1)

23 Visual communication Motion graphic video as quick intro to ITU & WCIT-12 Opening sting video played as Plenaries commence Expert interviews filmed by ITU ahead of WCIT-12 Event TV with on-site studio to produce news reports and interviews Photographers capturing the Conference Screens around the venue displaying videos, images, announcements & social media elements Social media Twitter: #WCIT12 + twitter List of participants Facebook: YouTube: WCIT-12 Playlistwww.youtube.com/itutelecommunication Flickr: WCIT-12 Collectionwww.flickr.com/itupictures Scoop.it!: curating WCIT-12-related articles from around the web Scoop.itwww.scoop.it/t/wcit-12 Blog moderated by ITU with guest bloggers as of mid Media communication facilities (2)

24 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Regional meetings Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 24

25 WCIT-12 IT facilities WCIT website: Documentation available online and via Sync application Wireless connection See signage for wireless network ID Open web browser for authentication page Enter username and password printed on the badge Good response time is only guaranteed on 5.2 GHz, using IEEE n or a Wired connections for delegates are available in main meeting rooms and cybercafe Webcast and captioning available in the two main meeting rooms; webcast also available in press conference room Interactive remote participation not foreseen Dubai Telephone SIM cards can be purchased on-site 25

26 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 26

27 Passport and Visa Requirements (1) Every foreign national travelling to UAE must be in possession of a valid passport. For complete details of visa requirements, participants are advised to consult the website of the Host Country at Enquiries should be submitted electronically to: If a visa is required, participants are requested to submit the request and official documents to UAE official authorities at: preferably four weeks, but not less than three weeks, prior to travelling to UAE. The following documents should be submitted. Other documents may be required in certain countries: a clear scanned electronic copy of a valid passport for at least 6 months after the date of entry into UAE; a clear scanned electronic copy of passport-style colour photograph; an ITU confirmation of registration (provided upon registration by ITU Secretariat) and Hotel booking confirmation; a scanned copy of the front and back of a valid credit card (security deposit). If the hotel booking was done through the assigned PCO no security deposit will be required. 27

28 Passport and Visa Requirements (2) Provided all required documents are submitted correctly, visas are normally issued, by , within seven to ten working days, i.e. an electronic visa will be sent to the applicant. Upon arrival in UAE (Dubai) all participants should present their electronic visa to the customs desk, collect their original visa and do an eye scan. Accordingly, all participants should present the original visa to the immigration desk. Visas cannot be obtained through the ITU Secretariat. All inquiries should be addressed by to: 28

29 Passport and Visa Requirements (3) The following Nationalities do not require visa to enter the UAE and can obtain the entry stamp upon arrival at Dubai International Airport: Ordinary passport: GCC residents, Andorra, Australia, Austria, Belgium, Brunei, Denmark, Finland, France, Germany, Greece, Hong Kong (China), Iceland, Ireland, Italy, Japan, Liechtenstein, Luxembourg, Malaysia, Monaco, Netherlands, New Zealand, Norway, Portugal, San Marino, Singapore, Republic of Korea, Spain, Sweden, Switzerland, United Kingdom, United States of America, Vatican. Diplomatic passport: GCC residents, Sweden, Netherlands, Germany, Italy, Spain, Luxembourg, Austria, Portugal, Switzerland, France, Greece, United Kingdom, Norway, Belgium, Cyprus, Turkey, Malta, Finland, Jordan, Egypt, Tunisia, Algeria, Morocco, Armenia, Azerbaijan, Thailand, China, Hong Kong (China), Malaysia, Singapore, Vietnam, Kazakhstan, Republic of Korea, Brunei, New Zealand. Special passport: GCC residents, Sweden, Netherlands, Germany, Italy, Spain, Luxembourg, Austria, Switzerland, France, Greece, United Kingdom, Norway, Belgium, Cyprus, Turkey, Malta, Finland, Egypt, Tunisia, Algeria, Morocco, Thailand, China, Hong Kong (China), Malaysia, Singapore, Vietnam, Republic of Korea, Brunei, New Zealand. 29

30 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 30

31 Accommodation and Hotel Room Bookings (1) Dubai, a busy cosmopolitan city, caters to many International events all year around. Participants are therefore strongly recommended to book their accommodation as early as possible. The Pearl of Arabia (POA), is the official agency designated by the host country to manage all hotel requirements for this event. A number of rooms have been secured at a range of selected hotels for the event participants and the participants can book hotels by using the online system booking which will guarantee you best rates and availability. To reserve rooms in hotels recommended by the host country, participants are invited to book online through the agency designated by the host country at: The rates of the Hotels include all applicable charges and municipality fees plus free internet and breakfast. 31

32 Accommodation and Hotel Room Bookings (2) Room confirmation will be provided within 48 hours of booking. Please note that hotel rooms cannot be booked through the ITU Secretariat. All participants who book their hotels through Pearl of Arabia will be offered free transfer from Airport to hotels upon arrival and also from hotel to Airport upon departure. More importantly when delegates book at this rate they are guaranteed a pick up from the airport to their hotel and also every morning a shuttle service to drop them to the Conference Venue from their hotel and vice versa. For additional information please to 32

33 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 33

34 34 Overall Coordination Overall Coordination Invitations and admission Invitations and admission Credentials Credentials Participants Registration Participants Registration Security & Safety Security & Safety Protocol issues Protocol issues Visa application Visa application Customs Formalities Customs Formalities Hotel accommodation and reservation Hotel accommodation and reservation Media/Communication Media/Communication Room reservations Room reservations ICT Infrastructure ICT Infrastructure Agenda & Content Agenda & Content Calendar of work & timetable Calendar of work & timetable Documentation Documentation Website Website Contact details available on WCIT-12 website at: General Information for Participants can be found in WCIT Document ADM/2 General Information and Contacts

35 Overview Opening remarks Venue Participation and Invitations Credentials Agenda Proposals for the work of the conference Structure and Chairmanship Registration Social events Media and communication facilities IT facilities Passport and visa requirements Accommodation and hotel room bookings Contacts Q&As 35

36 Information session at C12 Geneva, 9 July 2012


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