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A superb and inexpensive restaurant; fine food expertly served by waitresses in appetizing forms. (Rozakis, 121) For sale: An antique desk suitable for.

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Presentation on theme: "A superb and inexpensive restaurant; fine food expertly served by waitresses in appetizing forms. (Rozakis, 121) For sale: An antique desk suitable for."— Presentation transcript:

1 A superb and inexpensive restaurant; fine food expertly served by waitresses in appetizing forms. (Rozakis, 121) For sale: An antique desk suitable for a man with thick legs and large drawers. (Rozakis, 122) For sale: Mixing bowl set designed to please a cook with a round bottom for efficient beating. (Rozakis, 122)

2 Instructor: Lisa Over

3 1. Proofreading or Editing? 2. What is Proofreading? 3. Why Proofread? 4. Proofreaders Knowledge 5. Proofreading Techniques and Practice 6. Proofreading Online 7. Working with Copy Editors and Designers

4 Exercise: Place each task into one of two piles proofreading or editing

5 Editing Ensures clarity Ensures correct word choice Improves phrasing Improves organization Suggests new approaches and ideas

6 Proofreading Corrects spelling Corrects punctuation Corrects grammar Ensures correct and consistent style Ensures correct and consistent format

7 When do you edit? Editing occurs before a document is set in type and formatted When do you proofread? Proofreading occurs at two separate times 1.After a document is edited Cold Proofing 2.After a document is laid out for printing Proofing Against a Manuscript

8 Proofreading involves careful reading to make sure writing is free from mechanical and grammatical errors.

9 Inaccuracies and inconsistencies Weaken a writers authority Distract and confuse readers Reflect badly on the company or organization

10 Proofreader's Marks Common Usage and Spelling Errors Grammar and Punctuation Stylebook and Style Sheet When to Stop, Look, and Look Again

11 Proofreader's Marks Proofreaders Marks Exercise: Practice with Proofreaders MarksPractice with Proofreaders Marks Companion Web Site

12 Common Usage and Spelling Errors Commonly Misspelled Words (PDF) Commonly Misspelled WordsPDF Commonly Confused Words (PDF) Commonly Confused WordsPDF Homonyms, Homophones, and Homographs (PDF) Homonyms, Homophones, and HomographsPDF) Common Mistakes (PDF) Common MistakesPDF Companion Web Site Exercise: Common Usage and Spelling Errors Write a sentence or short paragraph that contains one or more of the common usage and spelling errors. Switch your paper with a classmate and correct that paper.

13 Grammar and Punctuation Rules for Writers 6 th edition by Diana Hacker Chicago Manual of Style 16 th edition Associated Press Stylebook Homonyms, Homophones, and Homographs (PDF) Homonyms, Homophones, and HomographsPDF Grammar Book (PDF) Grammar BookPDF Oxford Online Dictionaries: Better Writing: Grammar Companion Web Site

14 Stylebook and Style Sheet Chicago Manual of Style 16 th edition Associated Press Stylebook Company or Project Style Sheet Companion Web Site

15 When to Stop, Look, and Look Again Companion Web Site

16 Read Slowly and Read Every Word Little Lilys Goldfish

17 Read Slowly and Read Every Word Read Out Loud Little Lilys Goldfish Conversation with a Police Officer

18 Read Slowly and Read Every Word Read Out Loud Isolate the Text with Opaque Object Skydiver

19 Read Slowly and Read Every Word Read Out Loud Isolate the Text with Opaque Object Read Backwards Skydiver Plane Trip

20 Read Slowly and Read Every Word Read Out Loud Isolate the Text with Opaque Object Read Backwards Circle Every Punctuation Mark Thirsty Tourist

21 Read Slowly and Read Every Word Read Out Loud Isolate the Text with Opaque Object Read Backwards Circle Every Punctuation Mark Have Another person Proof with You The Parking Ticket Beware of Dog

22 Read Slowly and Read Every Word Read Out Loud Isolate the Text with Opaque Object Read Backwards Circle Every Punctuation Mark Have Another person Proof with You Put the Project Away for a Few Days Use a Check Sheet and Work in PhasesCheck Sheet

23 More Practice Expectant Fathers Dead Dog Washing the Dog A Gift for the Teacher The Imposter Police Training The Old Man and the Drummers

24 Letter Letter for proof Marked up copy Resume Resume for proof Marked up copy

25 Follow the project style requirements. Proof according to your check sheet or assigned tasks. If you find something wrong that is outside the scope of your job, query the editor or designer.

26 Rozakis, Ph.D, Laurie E. The Complete Idiots Guide to Grammar and Style. Alpha Books, Sullivan, K.D. & Eggleston, Merilee. The McGraw-Hill Desk Reference for Editors, Writers, and Proofreaders. McGraw Hill, 2006.


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