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Lunch and Learn Summer 2009 Faculty Travel to Conferences The How To on getting funded and timely reimbursement NEW! ACC RAC travel application Advance.

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Presentation on theme: "Lunch and Learn Summer 2009 Faculty Travel to Conferences The How To on getting funded and timely reimbursement NEW! ACC RAC travel application Advance."— Presentation transcript:

1 Lunch and Learn Summer 2009 Faculty Travel to Conferences The How To on getting funded and timely reimbursement NEW! ACC RAC travel application Advance slide on mouse click

2 Faculty Application for Conference Travel General Application form (FD101) Submit to FD Committee Chair for review and approval Submit >60 days prior to travel date Provide Student Learning Centered justification Conference Presentation Acceptance Letter Travel dates and Conference website

3 Faculty Application for Conference Travel Attach Documentation Estimate Lodging cost per night and # nights (give website) Estimate Transportation Air fare – e.g. document best price COACH Auto – e.g. use Map quest mileage (Travel Policy) Estimate Food estimate per day (according to Travel Policy) Estimate other expenses and provide justification

4 Lilly Conference 2010 Check FD101 (BB6) for Lilly Conference Application FIGO – Apply Now! (send application to FDC chair) https://utlc.uncg.edu/conference/lillyconference/album. jsp https://utlc.uncg.edu/conference/lillyconference/album. jsp

5 ACC RAC Conference INFO https://www.openconf.org/accrac2010/openconf.php Submission deadline is September 1, 2009 March 18-20, 2010 Caesar's Palace Las Vega, NV

6 Qualification for ACC RAC Travel 1. Submissions – upload to OSRSA101 (Digital Drop Box) Deadline: September 1, Complete ACC RAC Application for Travel (see FD101) and Submit to Dr. Hoiriis for approval Deadline: December 15, 2009 Approval: January 6, Make Your Arrangements …

7 Make ACC RAC Travel Arrangements (Expenses Reimbursed POST Travel) Conference Early Bird rate Airfare in coach lowest rate avoid LU class cancellation OR obtain approved class coverage per supervisor ticket change fees = NOT reimbursable Lodging at Conference venue Share accommodations w/ faculty full reimbursement Your own room (or w/spouse) – one/half of lodging expense will be reimbursed Food: per diem check

8 ACC RAC Presentations and Posters Use ACC RAC Template January 21, 2010 Lunch and Learn Submit Poster for Printing and/or completed PowerPoint Presentation to Dr. Sullivan (OSRSA101) Deadline: March 1, 2010 Note: Posters fit in overhead bin as a carry-on. No reimbursement for shipping!

9 POST Travel Reimbursement Finance Memo –Travel Policy as of July 17, 2009 Subject to Change Excel File Reimbursement Form – complete and print Obtain Signature: Travelers and Dr. Hoiriis Attach Documentation Original receipts Conference fee Food (except if per diem advance is given) Lodging Transportation Airline boarding pass

10 Thank You for Coming Today Next Lunch and Learn is Week 4 … August 6, 2009 Dr. Cherry Collier Introduction to Course Builder Software


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