Presentation is loading. Please wait.

Presentation is loading. Please wait.

Training Workshop for the PARCC Field Test in Massachusetts

Similar presentations


Presentation on theme: "Training Workshop for the PARCC Field Test in Massachusetts"— Presentation transcript:

1 Training Workshop for the PARCC Field Test in Massachusetts
Welcome to this training module: “Preparing for the PARCC Field Test: Training for Test Coordinators.” This training will cover material on administration policies and procedures for LEA/District Test Coordinators and School Test Coordinators for the Spring 2014 PARCC Field Test.

2 Welcome from the Department
Background Agenda for today’s session

3 PARCC Test Administration and Security Protocols

4 This Section Roles and Responsibilities of Test Coordinators
Tasks for Test Coordinators to complete BEFORE testing Tasks for Test Coordinators to complete DURING testing Tasks for Test Coordinators to complete AFTER testing Additional Information and Support Specifically, this training will cover the following topics: Roles and responsibilities of Test Coordinators Tasks for Test Coordinators to complete before, during, and after testing Finally, how to find additional information and support

5 About this Training All information covered in this section of today’s training can be found in the PARCC Test Coordinator Manual: See the state-specific appendix in the TCM for Massachusetts-specific policies All information that is covered in this training can be found in the PARCC Test Coordinator Manual, which can be found on Please note that there are two Test Coordinator Manuals: one for computer-based testing and one for paper-based testing.

6 At a Glance: Test Coordinator Manuals
Computer-Based Manual Paper-Based Manual Security policies and protocols Tasks for Test Coordinators to complete before, during, and after testing Receiving and returning paper-based materials Information about accessibility features and accommodations Here is the information that is covered in each of the Test Coordinator Manuals. The following topics are covered in both the computer-based and paper-based manuals: Security policies and protocols; Tasks for Test Coordinators to complete before, during, and after testing; and Information about accessibility features and accommodations The paper-based manual also covers receiving and returning paper-based materials

7 Test Administration Training Modules
For additional information about the technical aspects of Field Test administration, please refer to training modules posted at (enter your and then click on “Test Administration”). Topics for these trainings include: Computer-Based Training Paper-Based Training How to log students in and out of a test session How to resume a test session Receipt and distribution of paper-based materials Collection and organization of materials Applying Student ID labels Preparing for the return shipment Arranging for pick-up of materials Additional information on test administration can be found in two training modules for computer-based and paper-based administration. These cover some of the more technical aspects of test administration. These training modules can be accessed on-demand at

8 PARCC Acronyms Acronym Name CBT Computer Based Test CCR
College and Career Ready CCSS Common Core State Standards ELA English Language Arts ELA/L English Language Arts/Literacy EOY End of Year LEA Local Education Agency PARCC Partnership for Assessment of Readiness for College and Careers Acronym Name PBA Performance Based Assessment PBT Paper Based Test SDU Student Data Upload SEA State Education Agency TAM Test Administrator Manual TCM Test Coordinator Manual STC School Test Coordinator TA Test Administrator Throughout this presentation and in PARCC documents, you may see a number of acronyms associated with PARCC. On the screen, you will find a list of these terms. In particular, this presentation will use the term “CBT” which refers to “computer based test” and “PBT” which refers to paper-based test. We will also refer to the TCM, which means the Test Coordinator Manual.

9 Roles and Responsibilities
of Test Coordinators Roles and Responsibilities of Test Coordinators

10 PARCC Test Coordinators Primary Responsibilities
Serve as school’s primary contact person for Field Test Coordinate all PARCC Field Test-related activities Prepare Test Administrators to administer the PARCC tests according to the Test Administrator Manual (TAM) Ensure Technology Coordinator is trained and completes all necessary tasks for Computer-Based Testing (if applicable) Oversee the inventory, distribution, collection, and return of secure test materials Observe and monitor test administration in your school and report any testing irregularities Ensure the security of test materials and compliance with test administration procedures before, during, and after testing To begin, here is a summary of the primary responsibilities of the School Test Coordinator. Please note that some of these responsibilities may be taken on by your LEA Test Coordinator, if this is practiced in your state. The Test Coordinator: Serves as the school’s primary contact person for the Field Test Coordinates all PARCC Field Test-related activities Prepares test administrators to administer the PARCC tests according to the Test Administrator Manual Ensures the Technology Coordinator is trained and completes all necessary tasks for Computer-Based Testing Oversees the inventory, distribution, collection, and return of secure test materials Observes and monitors test administration in your school and reports any testing irregularities Ensures the security of test materials and compliance with test administration procedures

11 Roles & Responsibilities
See TCM for reference: CBT/PBT: p. 2 Test Coordinator Before Testing: Establishes the testing schedule Develops and implements test security plan Develops and implements training, logistics plans Trains Test Administrators, Tech. Coordinators Ensures the security of and accounts for all test materials Ensures standard test environments for students During Testing: Supports Test Administrators by answering questions Ensures security of test materials and/or Student Authorization Tickets between testing sessions Schedules make-up testing Maintains master list of students and their required accommodations On the screen, you will see a break-down of the tasks for Test Coordinators. This information can be found in more detail in the Checklists which are found in the Appendix of the Test Coordinator Manual. Please note: in the upper right hand corner of the screen is a reference to the page numbers that correspond to where you can find this information in the Test Coordinator Manual. All school staff involved in the administration of the PARCC Field Test must be familiar with their individual responsibilities and PARCC Test Security Protocols. School Test Coordinators and LEA Test Coordinators should read and be familiar with the content and instructions contained in the PARCC Test Coordinator Manual. Test Administrators and Proctors should read and be familiar with the content and instructions contained in the Test Administrator Manual. After Testing: Collects and inventories all test materials from test administrators after each session Applies Student ID labels to booklets (for PBT) Completes online documentation Organizes secure materials by “Scorable” and “Nonscorable” to prepare for return shipment (for PBT)

12 Roles & Responsibilities
See TCM for reference: CBT/PBT: p. 3 Test Administrator Before Testing: Meets with the Test Coordinator Reads Test Administrator Manual Meets with educational team to determine student accommodations as needed Prepares testing environment for students Prepares students for testing with Practice Test Obtains and prepares materials needed for testing During Testing: Reads scripts Distributes test materials to students Keeps accurate time for sessions Maintains security of test materials Ensures accommodations are provided Supervises students at all times Notifies Test Coordinator of testing irregularities On the screen, you will see a break-down of the tasks for Test Administrators. This information can be found in more detail in the Checklists which are found in the Appendix of the Test Coordinator Manual. All school staff involved in the administration of the PARCC Field Test must be familiar with their individual responsibilities and PARCC Test Security Protocols. School Test Coordinators and LEA Test Coordinators should read and be familiar with the content and instructions contained in the PARCC Test Coordinator Manual. Test Administrators and Proctors should read and be familiar with the content and instructions contained in the Test Administrator Manual. After Testing: Verifies that student completed the required information on test materials Ensures student accommodations are documented Returns test materials to the Test Coordinator Ensures chain-of-custody record is completed and returned to the Test Coordinator Completes Test Administrator Survey

13 PARCC Field Test Schedule
Schools can test at any time during the Field Test testing windows: Note: Please contact your LEA /district if you have any questions about your testing dates. PBA shipments will arrive in schools on or around March 17. EOY shipments will arrive in schools on or around April 28. Component Administration Dates Performance-Based Assessment (PBA) March 24 to April 11, 2014 End-of-Year (EOY) May 5 to June 6, 2014 These represent the testing windows for the PARCC Field Test across most states. A few states have a slightly different window, because of special circumstances in their state. Districts in these states were notified of this difference in their recruitment letters. Schools will be able to test at any time during these windows. Therefore, schools who are selected to participate in the PBA can administer the PARCC assessment between March 24 and April 11 and schools selected to participate in the EOY can administer the assessment at any time between May 5 and June 6.

14 Tasks for Test Coordinators to Complete BEFORE Testing

15 Before Testing: Test Scheduling
See TCM for reference: CBT: p. 4-8, 19 PBT: p. 3-7, 17 Establish the Testing Schedule For the Field Test, LEAs and Schools may set their own schedules within each testing window (PBA, EOY) Schedule testing for the early part of each testing window to maximize number of available testing days in case of issues Plan for sessions, locations, and staff. Policies on scheduling and testing time: To avoid compromising item validity: PBT: All students in the same grade/subject must test on same day CBT: Schools with multiple classrooms testing in the same grade must schedule sessions as close together as possible Script: For the Field Test, LEAs and Schools may set their own schedules within each testing window (PBA, EOY). It is recommended that LEAs and schools schedule testing for the early part of each testing window to maximize number of available testing days in case of issues (such as technology failures) and to allow for make-up testing. Each session for a subject and grade must be completed in a single school day to avoid compromising item validity. For paper-based administration, all students within the same grade/subject must test on the same day. For computer-based administration, schools with multiple classrooms testing in the same grade must schedule sessions as close together as possible.

16 Before Testing: Test Scheduling
See TCM for reference: p. 4 Make-Up Testing Students who are not tested on the regular administration date should be tested on a make-up day Make-up testing sessions may be scheduled for any day after the initial administration date as long as they fall within the testing window Test sessions must be administered in order The same test security and administration protocols for regular administration sessions apply to make-up test sessions NOTE: Students who become ill or have to leave for other reasons during testing should attempt to finish a test they started on a scheduled make-up date. Test Administrators must note the exact place in the test where the student stopped. Students are not allowed to return to any previous session or change any previously completed item(s). Schools should make every attempt to allow students who are not tested on the regular administration date to test on a make-up day. Make-up testing sessions may be scheduled for any day after the initial administration date as long as they fall within the testing window. Test sessions must be administered in order and the same test security and administration protocols for regular administration sessions apply to make-up test sessions. For paper-based testing, Test Administrators must ensure students begin where they left off in the test booklet. For computer-based testing, tests will automatically resume where the student exited.

17 Before Testing: Test Scheduling
See TCM for reference: CBT: p. 4-8 PBT: p. 4-7 Guidelines for Testing Time Schools must provide students the Total Field Test Administration Times for each session (See Tables 1.1 to 1.8 in TCM for times) Session Time is the amount of time it should take a student to complete a session; students must sit for this entire time Additional Time Allowed is approximately 50% of Session Time Students who are productively engaged in testing must also be provided the Additional Time Allowed to complete a session Schools should take into account breaks between sessions A new session cannot be started until ALL students in a session are finished or relocated for extended time accommodation Extended time allowed for students with disabilities and EL students Must test in separate setting Testing times can be found in Section 1 of the Test Coordinator Manual. When scheduling testing sessions, schools must plan to include the Total Field Test Administration Times for each testing session (located in Tables 1.1 to 1.8 in the Test Coordinator Manual. There are two components that make up Total Field Test Administration Times: Session Time, which is the amount of time it should take a typical student to complete a session, and Additional Time Allowed, which is approximately 50% of session time. Students who are productively engaged in testing may continue testing after Session Time has expired and use the Additional Time Allowed. A new session cannot be started until all students in the testing session are finished or relocated for an extended time accommodation. Note that there are state-specific policies for what is allowable for students after they have completed testing but before the total testing time is complete. Please refer to your state’s policy in the Appendix of the Test Coordinator Manual.

18 Time Allotted for Administration
Guidelines for Scheduling ELA/Literacy and Mathematics Session Times for PBA and EOY Components Task Time Allotted for Administration Preparation before students arrive—includes logging in and setting up computer work stations (CBT Only) 2 minutes per computer work station (CBT Only) Preparation after students arrive— includes ensuring students are logged in (CBT only), reading instructions and answering questions 10 minutes Distribute test materials to students 5 minutes Administer Field Test session (Session Time) 40-80 minutes (Session/grade level dependent). See Tables 1.1–1.8 in Test Coord. Manual for Session Times Additional Time Allowed for all students who are productively engaged at the end of Session Time 20-40 minutes (Session/grade level dependent). See Tables 1.1–1.8 in Test Coord. for Additional Time Allowed End-of-session activities, including collecting test materials and closing CBT sessions 5-15 minutes TOTAL SCHEDULED TIME: minutes On this screen, you will see a summary of the estimated time associated with tasks during administration, including preparation of the testing room before students arrive, preparation after students arrive, distributing materials to students, administering Field Test sessions, and end-of-session activities. In total, it is recommended that schools set aside 2 to 2.5 hours for each test session to allow enough time for administration.

19 Before Testing: Test Security
See TCM for reference: CBT: p. 9 PBT: p. 8 Develop and Implement Test Security Plan A successful Security Plan will: Direct individuals authorized to be involved in test administration to review security protocols, prohibited activities, testing irregularities, and security breaches as well as sign the Security Agreement Establish a documented chain of custody Designate a central locked storage area for securing test materials Document that Technology Coordinators, Test Administrators, and Proctors have received necessary training for successful, secure administration of the PARCC Field Test The PARCC Field Test is a secure testing event. One of the first tasks the School Test Coordinator must complete is to establish a test security plan. A successful plan will: Direct individuals authorized to be involved in test administration to review security protocols, prohibited activities, testing irregularities, and security breaches as well as sign Security Agreement Establish a documented chain of custody to track any secure materials and designate a central locked storage area for securing test materials. Document that Technology Coordinators, Test Administrators, and Proctors have received necessary documentation and training for successful, secure administration of the PARCC Field Test. Before testing, all staff involved in the administration of the PARCC Field Test (for example, LEA Test Coordinators, School Test Coordinators, Test Administrators, and Proctors) must sign the PARCC Security Agreement, which can be found in Appendix A of the Test Coordinator Manual. Schools are required to maintain signed copies and can find additional information about maintaining records of the signed agreements in the state-specific policies located in the Appendix of the Test Coordinator Manual.

20 Before Testing: Test Security
See TCM for reference: CBT: p. 9-11 PBT: p. 8-9 Test Coordinators must develop a Chain-of-Custody Plan that ensures test materials are accounted for at all times before, during, and after test administration. The Chain-of-Custody Plan should: Include procedures for documenting the hand-off and return of test materials between School Test Coordinators and Test Administrators. Account for the return of test materials to Pearson (PBT only). Include a process to document shredding or recycling, as appropriate, of test materials that are not returned to Pearson. Failure to develop, implement, and follow a Chain-of-Custody Plan could result in action taken by the state. Test Coordinators must develop a Chain-of-Custody Plan that ensures test materials are accounted for at all times before, during, and after test administration. The Chain-of-Custody Plan should: Include procedures for documenting the hand-off and return of test materials between School Test Coordinators and Test Administrators For paper-based testing, account for the return of test materials to Pearson, PARCC’s field test vendor Include a process to document shredding or recycling, as appropriate, of test materials that are not returned to Pearson

21 Before Testing: Test Security
See TCM for reference: CBT: p. 10 PBT: p. 9 The Test Coordinator must distribute test materials to and from Test Administrators each test administration day. Test materials must not be stored in classrooms prior to or following the day of administration. Test materials that will be distributed by Test Coordinators to each Test Administrator include those listed on slide 31. The Test Coordinator must distribute test materials to and from Test Administrators each test administration day. Test materials must not be stored in classrooms prior to or following the day of administration. Test materials that will be distributed by Test Coordinators to each Test Administrator include: For paper-based testing, this includes: Test Booklets and Answer Documents Vendor-supplied Rulers and Protractors Vendor-supplied Mathematics Reference Sheets Scratch Paper For computer-based testing, this includes: Student Authorization Tickets Seal Codes Headphones* Scratch Paper* *Headphones are only required for ELA /Literacy PBA test sessions, or for students who need them for accommodations or accessibility purposes. *Scratch paper is blank paper intended for use as scratch paper during testing. Test Administrators must supply two pages total per student, per session, per content area. Paper must be provided by Test Administrators and must be blank, lined or, for Mathematics, graph paper (there must be no writing of any kind on the paper). Schools should be prepared to provide graph paper. If this is not possible, schools may allow students to bring their own graph paper, but they must present this to the School Test Coordinator prior to administration to ensure there is not writing of any kind on it.

22 Before Testing: Test Security
See TCM for reference: CBT: p , 41 PBT: p. 9, 47-48 Security Checklist: Test Coordinators must maintain a log of secure materials. You may use the Optional Secure Materials Tracking Form (CBT) or the School Security Checklist (PBT) (See Appendix C in the Test Coordinator Manual for example) or your own equivalent log to track secure materials. Schools also need a log to account for collection and destruction of Mathematics Reference Sheets written on by students as well as for scratch paper written on by students. Test Administrators are not to have extended access (>15 minutes) to test materials before or after administration. Test Administrators must document the return of all secure test materials to the Test Coordinator immediately after testing. As part of your school’s chain-of-custody plan, Test Coordinators must maintain a log of secure materials. You may use the Optional Secure Materials Tracking Form (CBT) or the School Security Checklist (PBT) (See Appendix C in the Test Coordinator Manual for an example) or your own equivalent log to track secure materials. Schools must maintain the log of secure materials for least three years. For paper-based testing, a blank copy of the Security Checklist is included in box 1 of each school’s shipment. It is recommended that test materials be distributed no more than 15 minutes prior to testing and collected no longer than 15 minutes after testing. Test administrators must document the return of all secure test materials (used and unused) and must return all materials to the School Test Coordinator immediately after testing.

23 Before Testing: Training Plan
See TCM for reference: CBT: p , 23 PBT: p , 20 Develop a Training Plan Make sure that you: Designate a fully trained alternate Test Coordinator Ensure all school staff involved in administering PARCC tests are trained and understand their responsibilities and security protocols Ensure Test Administrators understand the expectation of “active proctoring” while students are testing Encourage Test Administrators to use the checklists available in Appendices of the Test Coordinator Manuals (consider providing copies of this checklist during training) Ensure Test Administrators and Proctors sign the Security Agreement (see Appendix A of Test Coordinator Manual) after training is complete. School Test Coordinators must train Test Administrators on all content in Section 2.0 and the Appendices of the Test Coordinator Manual as well as the Test Administrator responsibilities sections of the Test Administrator Manual. For computer-based testing, train Technology Coordinators in the same areas, as well as areas outlined in the PearsonAccess User Guide. For CBT, Test Administrators may be able to assist students with errors when logging in but should not try to resolve issues during testing. Determine how Test Administrators can get assistance from Technology Coordinators during testing, if necessary. Active proctoring during testing means Test Administrators focus their full attention on students at all times to confirm that students are working independently. For computer-based testing, Test Administrators should be trained to circulate throughout the classroom during testing to be sure students are in the correct test session and have logged in correctly. For computer-based testing, it is required for Test Administrators to review online training modules for PearsonAccess and TestNav, which include information on logging in, logging out, monitoring, resuming, and submitting tests. A separate training should be provided for all staff on accessibility features and accommodations. In addition, teachers need training in incorporating these electronic aids into daily instruction so that they don’t present a new barrier to student performance during assessment.

24 Before Testing: Logistics Plan
See TCM for reference: CBT: p PBT: p. 18 Develop a Test Administration Logistics Plan To ensure successful and secure administration of the PARCC Field Test, make sure that your Logistics Plan includes the following tasks: Identify all students participating in each grade-level test Authorize individuals to serve as Test Administrators Train all relevant staff Inform students and parents about the PARCC Field Test Meet with students to review testing day policies and expectations Designate appropriate testing spaces Work with Test Administrators to schedule Sample Tests for their assigned students prior to the Field Test – and for CBT, the Tutorial Test Coordinators must develop a successful and secure administration logistics plan, which includes the following tasks: Identify all students participating in each grade-level test Authorize individuals to serve as Test Administrators Train all relevant staff Inform students and parents about the PARCC Field Test Meet with students to review testing day policies and expectations Designate appropriate testing spaces Work with Test Administrators to schedule Sample Tests for their assigned students prior to the Field Test

25 Before Testing: Logistics Plan
See TCM for reference: CBT: p PBT: p. 18 Develop a Test Administration Logistics Plan (continued) Plan ahead to provide “accessibility features” (CBT only) for all students and accommodations (PBT and CBT) for ELL/LEP students and students with disabilities on test day by: Reviewing each student’s approved IEP or 504 Plan ahead of time Preparing a list showing each student and his/her specific accommodation(s) Indicating whether a specific test setting or Test Administrator will be required Training all Test Administrators (including substitutes) on PBT and CBT test accommodations and CBT accessibility features (if applicable) (CBT only) Ensuring required accessibility features and accommodations are selected during the registration process (e.g., read-aloud/text-to-speech) and ensuring each student knows how to use accessibility features and accommodations prior to testing The logistics plan must also plan ahead to identify the accessibility features and accommodations needs for students participating in the Field Test, including reviewing each student’s approved IEP or 504 Plan, preparing a list showing each student’s accessibility features or accommodations, and training Test Administrators on how to administer the accessibility features or accommodations. More information on how to implement the accessibility features and accommodations for computer-based testing can be found on the Training Module located at parcc.pearson.com/tms. Finally, the plan should identify the schedule for test administration sessions and locations.

26 Certain accommodations for Students with disabilities ELL students
PARCC Accommodations Certain accommodations for Students with disabilities ELL students On the day of testing, immediately prior to the beginning of the test session, Test Coordinators should distribute the following materials: Pencils, which must be wooden No. 2 pencils for paper-based testing Scratch paper for students to use during the test session Timing device (if needed) to keep track of time during testing “Testing—Do Not Disturb” signs to post on testing room doors, which can be found in the Appendix of the Test Coordinator Manual For computer-based testing only, headphones for ELA PBA test sessions or for students who need them for accessibility or accommodations purposes For paper-based testing only, test booklets and answer documents, rulers and protractors for mathematics testing, mathematics reference sheets

27 Administration Considerations for All Students at Principal’s Discretion
CBT and PBT: Small group Frequent breaks Separate setting Specified area or seating Adaptive/specialized equipment, furniture, or lighting

28 Accessibility Features Available for All Students (CBT)
Students may use any of the following: Use of keyboard Audio amplification Highlighter Magnification Spell checker (for certain devices) Text-to-speech (Math; for certain grades)

29 Before Testing: Logistics Plan
See TCM for reference: CBT: p PBT: p. 18 Develop a Test Administration Logistics Plan (continued) Prepare a record of Test Administrators and their students for each testing session Assign students and testing locations to Test Administrators Establish school policy for dismissing students or allowing them to read a recreational book after completing individual tests Develop a plan to store the Test Administration Manuals between administrations if your school is administering both the PBA and EOY components of the Field Test (CBT only) Consult with Technology Coordinator to confirm that all computers used for testing meet minimum requirements for computer-based testing (refer to the PearsonAccess User Guide for details on infrastructure and system requirements) The plan must also: Prepare a record of Test Administrators and their students for each testing session Assign students and testing locations to Test Administrators Establish school policy for dismissing students or allowing them to read a recreational book after completing individual tests Develop a plan to store the Test Administration Manuals between administrations if your school is administering both the PBA and EOY components of the Field Test If administering a computer-based assessment, consult with your Technology Coordinator to confirm that all computers used for testing meet minimum requirements for computer-based testing (refer to the PearsonAccess User Guide for details on infrastructure and system requirements)

30 Before Testing: Final Preparations
See TCM for reference: CBT: p. 24 PBT: p. 22 Final Preparation for PBT and CBT Testing Before the day of testing, Test Coordinators must: Verify testing rooms are set up so students are separated by a reasonable distance to encourage independent work and prevent collaboration Ensure testing rooms are clear of any instructional displays Before testing, Test Coordinators must verify that the testing rooms are set up so students are separated by a reasonable distance and ensure that the rooms are cleared of any instructional displays.

31 Before Testing: Final Preparations
See TCM for reference: CBT: p. 25 PBT: p. 23 Final Preparation for PBT and CBT Testing (continued) On the day of testing, immediately prior to the beginning of the test session (NOT in advance), distribute the following materials: Pencils (must be No. 2 for PBT) Scratch paper for students to use during the test session Timing device (if needed) to keep track of time during testing “Testing—Do Not Disturb” signs to post on testing room doors Headphones (CBT only) Test Booklets and Answer Documents (PBT only) Vendor-supplied rulers and protractors for Mathematics testing (PBT only) Vendor-supplied Mathematics Reference Sheets (PBT only) Student Authorization Tickets (CBT) Seal Codes (CBT) (Optional, for the Mathematics Field Test) Calculators On the day of testing, immediately prior to the beginning of the test session, Test Coordinators should distribute the following materials: Pencils, which must be wooden No. 2 pencils for paper-based testing Scratch paper for students to use during the test session Timing device (if needed) to keep track of time during testing “Testing—Do Not Disturb” signs to post on testing room doors, which can be found in the Appendix of the Test Coordinator Manual For computer-based testing only, headphones for ELA PBA test sessions or for students who need them for accessibility or accommodations purposes For paper-based testing only, test booklets and answer documents, rulers and protractors for mathematics testing, mathematics reference sheets

32 CBT Before Testing Here are a few additional tasks specific to those administering computer- based testing sessions.

33 Before Testing: CBT Technical Aspects
For more information about the technical aspects of computer-based administration, please view the Test Administration Training Module for Computer-Based Testing at Information in this training module includes: How to begin and resume a test session How to monitor test sessions How to monitor interruptions in Internet (i.e., Early Warning System) Additional information about return shipping for computer-based materials can be found in the Test Administration Training Module for Computer-based Testing at parcc.pearson.com/tms

34 Before Testing: CBT Secure Materials Handling
See TCM for reference: CBT: p. 10 For CBT, Test Coordinators must print the following CBT secure materials, which can be printed up to one week prior to testing and kept in a secure location: Student Authorization Tickets. Each test session will have a unique Test Code for each student that will be printed on Student Authorization Tickets. Students will be prompted to enter the Test Code to access the test via TestNav (the browser-based application used to administer PARCC tests). Seal Codes. Seal Codes are four-digit codes used to lock test sessions so that students cannot go ahead to the next session or go back to a previous session that has already been completed. Seal codes are the electronic equivalents of the adhesive tabs that are used to seal sections of paper test booklets. The following are some additional materials to be printed for computer-based testing. They must be treated as secure materials. Student Authorization Tickets: include the URL and student login and password information to access their secure test. available for printing from PearsonAccess under the Test Management tab Seal Codes: Only one seal code per session that all students will enter; this can be written on board for students rather than printing out one for each student. Seal Codes are available in PearsonAccess under Authorizations; auto-generated in the system

35 Before Testing: Technology Coordinator Tasks
See TCM for reference: CBT: p. 26 For CBT, the Technology Coordinator must complete the following before the first day of testing: Review Test Coordinator Manual sections that apply to the Technology Coordinator Review Technology Coordinator Checklist (in Test Coordinator Manual Appendices) Review PearsonAccess User Guide for specific instructions on PearsonAccess functions and technology-related troubleshooting Review “Setting Up” and “Infrastructure Trial” online training modules Prepare Student Computers and Test Administrators’ Computers for Testing For computer-based testing, the Technology Coordinator must complete the following tasks before the first day of testing: Review Test Coordinator Manual sections that apply to the Technology Coordinator Review the Technology Coordinator Checklist (in the Test Coordinator Manual Appendices) Review the PearsonAccess User Guide for specific instructions on PearsonAccess functions and technology-related troubleshooting Review the “Setting Up” and “Infrastructure Trial” online training modules Prepare Student Computers and Test Administrators’ Computers for Testing

36 Tasks for Test Coordinators to Complete DURING Testing

37 During Testing Monitor Test Activity
See TCM for reference: CBT: p. 27 PBT: p. 24 Monitor Test Activity Ensure that Test Administrators are actively monitoring students during testing Investigate and document all testing irregularities and security breaches and report incidents to LEA and SEA Schedule and Supervise Make-Up Testing Students who are not tested on the regular administration date due to illness or other excused absence should be tested on a make-up day Ensure all make-up testing is completed before the end of the testing window During testing, Test Coordinators must monitor test activity by ensuring Test Administrators are actively monitoring students during testing and investigate and document all testing irregularities and security breaches. Make sure that any instances of testing irregularities and breaches are reported to your LEA and/or State Education Agency. Test Coordinators should also ensure that students who miss a testing session due to illness or another excused absence are scheduled to make up the test on another day.

38 During Testing: Breaks
See TCM for reference: CBT: p. 5-6 PBT: p. 5 Scheduled breaks should occur between test sessions. During the scheduled break, students are permitted to go to the restroom, get up to stretch, or get a drink, if needed. During a test session, individual restroom breaks may be provided at the discretion of the Test Administrator. During scheduled breaks for PBT, the Test Administrator should collect students’ Test Booklets and Answer Documents. There should not be conversations among students and students are not permitted to use electronic devices, play games, or engage in activities that may violate the validity of the test. At the discretion of the Test Administrator, a classroom may take a break of up to three minutes during a test session. Test Administrators are responsible for ensuring students do not communicate during this break and that students are not able to see content on other students’ booklets/answer documents (for PBT) or devices (for CBT). If a school is administering test sessions back to back, the Test Coordinator should ensure that there is a scheduled break in-between test sessions. Within a test session, individual restroom breaks may be provided at the discretion of the Test Administrator. Additionally, at the discretion of the Test Administrator, a classroom may take a break of up to three minutes during a test session. During all breaks, Test Administrators are responsible for ensuring that students do not communicate with each other and that students are not able to see content on other students’ booklets/answer documents (for paper-based testing) or devices (for computer-based testing). For computer-based testing, this can be done by turning off the computer monitor or using a visual block (such as taping a cover to the monitor).

39 During Testing: Breaches in Test Security
See TCM for reference: CBT: p. 9, 13 PBT: p. 8, 11 The test coordinator or principal must immediately report any concern about breaches in test security or noncompliance with test administration procedures to the LEA and SEA (see Appendix G of the Test Coordinator Manual). Instruct Test Administrators to contact the School Test Coordinator and/or principal immediately to report all testing irregularities. The PARCC Field Test is a secure testing event and any testing irregularities or test security breaches must be immediately reported to your LEA or State Education Agency, according to your state policy. Your state policy can be found in the appendix of the Test Coordinator Manual. Additionally, a written report of the incident must be submitted within two school days. Test Coordinators should instruct Test Administrators to contact the School Test Coordinator and/or principal immediately to report all testing irregularities.

40 During Testing: Breaches in Test Security
See TCM for reference: CBT: p PBT: p. 9-10 Breaches of Test Security Include: Use of electronic devices (e.g. cell phone, smartphone, e-reader, tablet computer) by Test Administrator or student(s) while secure test materials are still distributed or while testing is in progress Reading non-test-related material(s) before closing out the test session (CBT) or turning in test materials (PBT) Altering or interfering with students’ responses in any way Leaving test materials unattended or failing to keep them secure Leaving students unattended while they are testing Formally or informally scoring student responses to test items Failing to follow test administration directions Not administering a session according to the allotted time The following are examples of test security breaches. Note that this list is not exhaustive. Use of electronic devices (for example, cell phone, smartphone, e- reader, tablet computer) by Test Administrator or student(s) while secure test materials are still distributed or while testing is in progress Reading non test-related material(s) before closing out the test session for computer-based testing or turning in test materials for paper-based testing Altering or interfering with students’ responses in any way Leaving test materials unattended or failing to keep them secure Leaving students unattended while they are testing Formally or informally scoring student responses to test items Failing to follow test administration directions Not administering a session according to the allotted time

41 During Testing: Breaches in Test Security
See TCM for reference: CBT: p PBT: p. 9-10 Additional Breaches of Test Security Include: Failing to actively monitor testing students at all times Encouraging students to finish early Cheating by students (passing notes or talking to one another while testing or sharing responses to test items) Administering test(s) to family members or allowing unauthorized persons access to secure test materials Giving students access to test items or prompts prior to testing Viewing or letting students view secure content before testing Copying or reproducing any part of the passages or test items or any secure test materials or online test forms Removing secure materials from the school Additional Breaches of Test Security Include: Failing to actively monitor testing students at all times Encouraging students to finish early Cheating by students (for example, passing notes or talking to one another while testing or sharing responses to test items) Administering test(s) to family members or allowing unauthorized persons access to secure test materials Giving students access to test items or prompts prior to testing Viewing or letting students view secure content before testing Copying or reproducing any part of the passages or test items or any secure test materials or online test forms Removing secure materials from the school

42 During Testing: Clarifying Directions
See TCM for reference: CBT: p PBT: p. 19 What Clarifying Directions means: No part of the test may be read to the student. All directions may be repeated to students as needed. The Test Administrator may clarify all words used in the scripted directions, NOT directions for specific test items. Directions may be provided in a student’s native language. Students who are off task: Test Administrators can say student’s name. Tell student to return to work on test. Provide visual cues for the student to stay on task. Test Administrators may clarify or repeat directions as necessary to students. All directions (such as those found in the scripts of the Test Administrator Manual) may be repeated to the student as needed. The Test Administrator may clarify all word used in the scripted directions, NOT directions for specific test items. Finally, directions may be provided in student’s native language. If a Test Administrator finds that a student is off-task, he or she may tap the student on the shoulder, say his or her name, and tell the student to return to his or her work.

43 During Testing: Breaches in Test Security
See TCM for reference: CBT: p PBT: p. 11 Testing Irregularities Include: Building evacuation or lock-down Losing a student’s Test Booklet or Answer Document Displaying testing aids in the testing environment (e.g., a bulletin board with relevant instructional material(s) during testing) Failing to provide a student with a documented accommodation Providing a student with an accommodation that is not documented and therefore is not appropriate The following are examples of test security breaches. Note that this list is not exhaustive. Building evacuation or lock-down Losing a student’s Test Booklet or Answer Document Displaying testing aids in the testing environment (for example, a bulletin board with relevant instructional material(s) during testing Failing to provide a student with a documented accommodation Providing a student with an accommodation that is not documented and therefore is not appropriate

44 PBT During Testing Here are a few additional tasks for Test Coordinators specific to paper- based testing.

45 During Testing: Contaminated/Damaged Materials
See TCM for reference: PBT: p Paper test materials becomes contaminated or damaged if, for example, a student becomes ill or gets a paper cut, or if a booklet is torn. Contaminated or damaged test materials can no longer be used or scored and must be replaced. The following procedures are a few examples of steps to follow if contamination or damage occurs (refer to Section 4 of PBT Test Coordinator Manual for detailed procedures): The Test Administrator must stop testing for the student, record the amount of time remaining and the test form number, contact the Test Coordinator, and send student to school nurse After the testing area is cleaned and the students have returned to resume testing, the Test Administrator must remind students of the time remaining for the test session prior to the disruption If the ill student returns to resume testing, the Test Administrator must give the student the same form number of a new Test Booklet/Answer Document and ensure the student’s name is recorded on the cover of replacement. Paper test materials can become contaminated or damaged if, for example, a student becomes ill or gets a paper cut, or if a booklet is torn. Contaminated or damaged test materials can no longer be used or scored and must be replaced. The following procedures are a few examples of steps to follow if contamination or damage occurs (refer to Section 4 of the Test Coordinator Manual for Paper-Based Testing for a complete list of detailed procedures): If test material is contaminated, the Test Administrator must stop testing for student, record the amount of time remaining, record the test form number the student was using, contact Test Coordinator, and send the student to the school nurse After the testing area is cleaned and the students have returned to resume testing, the Test Administrator must remind students of time remaining for the test session prior to the disruption If an ill student returns to resume testing, Test Administrator must provide the student with the same form of a new Test Booklet/Answer Document and ensure student’s name is recorded on the cover of the replacement.

46 During Testing: Contaminated/Damaged Materials (continued)
See TCM for reference: PBT: p If possible, the student’s responses in the contaminated Test Booklet or Answer Document should be transcribed into a replacement Test Booklet or Answer Document by qualified staff. If transcription is not possible, then the student must be given an opportunity to retake the test session(s) using a different form during make-up testing. Test Coordinator must securely destroy the contaminated Test Booklet or Answer Document according to local biohazard protocols. After testing is complete, Test Coordinator must place Student ID label on replacement document prior to returning for scoring. Test Coordinator must record new security barcode number of new doc. on Missing/Damaged/Contaminated Materials Form. Test Coordinator must compile a list of contaminated/damaged Test Booklets and Answer Documents and maintain list on file for 3 years. If possible, a student’s responses in a contaminated Test Booklet or Answer Document should be transcribed into replacement Test Booklet or Answer Document by qualified staff. Please see the guidance on transcribing student responses found in the Appendix of the Test Coordinator Manual. If transcription is not possible, then the student must be given the opportunity to retake the test session(s) using a different form during make-up testing. The Test Coordinator must securely destroy the contaminated Test Booklet or Answer Document according to local biohazard protocols. After testing is complete, the Test Coordinator must place a Student ID label on the replacement document prior to returning it for scoring. If the student ID label has become contaminated, hand grid the cover sheet with the student information. The Test Coordinator must record the new security barcode number of the new document on the Missing/Damaged/Contaminated Materials Form. The Test Coordinator must compile a list of contaminated/damaged Test Booklets and Answer Documents and maintain the list on file for 3 years

47 Tasks for Test Coordinators to Complete AFTER Testing

48 After Testing: Collection of Materials
See TCM for reference: CBT: p PBT: p. 26 Collect Materials from Test Administrators: All used and unused Test Booklets and Answer Documents (PBT only) Vendor-supplied rulers and protractors (PBT only ) Vendor-supplied Mathematics Reference Sheets (PBT only) Student Authorization Tickets (CBT only) Seal codes (CBT only) Student rosters containing TestNav usernames and passwords (CBT only) Used and unused scratch paper Test Administrator Manuals After testing, Test Coordinators must collect materials from Test Administrators. Ensure all materials from the PARCC Field Test have been secured. If your school is administering the paper-based assessments, take inventory of all Test Booklets and Answer Documents to be sure that none are missing. If any secure materials are missing follow the state-specific steps in the appendix of the Test Coordinator Manual.

49 After Testing: Materials To Be Destroyed or Recycled
See TCM for reference: CBT: page 28 PBT: pages 34-35 Materials to be Securely Destroyed The Test Coordinator must oversee the shredding of the following test materials immediately after all testing is complete: Scratch paper written on by students during testing Mathematics Reference Sheets written on by students during testing Printed Student Authorization Tickets (CBT only) Printed Seal Codes (CBT only) Materials to be Recycled The Test Coordinator must recycle the following test materials immediately after all testing is complete: Test Administrator Manuals (do not recycle until after EOY if administering both PBA and EOY components) Blank or unused scratch paper and Mathematics Reference Sheets Vendor-supplied rulers and protractors (PBT only) The Test Coordinator must oversee the shredding of the following test materials immediately after all testing is complete, which includes: Scratch paper written on by students during testing Mathematics Reference Sheets written on by students during testing Printed Student Authorization Tickets (computer-based testing only) Printed Seal Codes (computer-based testing only) Non-secure materials must be recycled, using your school’s typical recycling procedures. Once shredding/recycling is complete, it must be documented on the Security Checklist or other tracking log.

50 PBT After Testing Here are a few additional tasks for Test Coordinators specific to paper- based testing.

51 After Testing: Organization of Materials
See TCM for reference: PBT: p. 26, 29 Organize Test Materials into Separate Stacks: First organize materials by “Used” and “Unused” Test Booklets and Answer Documents Next, organize Test Booklets and Answer Documents by “Scorable” and “Nonscorable” Scorable materials include: Used or transcribed Grade 3 Test Booklets; Used or transcribed Grades 4 to high school Answer Documents Nonscorable materials include: Unused Grade 3 Test Booklets; used and unused Grades 4 to high school Test Booklets; Large Print Test Booklets; Unused Grades 4 to high school Answer Documents; “Do Not Score” Test Booklets or Answer Documents Test Coordinators must organize materials into separate stacks for scorable and nonscorable materials. Scorable materials include: Used or transcribed Grade 3 Test Booklets; Used or transcribed Grades 4 to high school Answer Documents Nonscorable materials include: Unused Grade 3 Test Booklets; used and unused Grades 4 to high school Test Booklets; Large Print Test Booklets; Unused Grades 4 to high school Answer Documents; “Do Not Score” Test Booklets or Answer Documents* Mark a Test Booklet or Answer Document “Do Not Score” and return with nonscorable materials for the following circumstances: The Test Booklet or Answer Document is defective and unused The Test Booklet or Answer Document belongs to a student who completed a portion of the test, then withdrew before testing was completed. It is a Large Print Test Booklet AND student responses have been transcribed into a corresponding form-level Test Booklet or Answer Document for processing/scoring (refer to transcription instructions in the appendix of the Test Coordinator Manual)

52 After Testing: Student Labels
See TCM for reference: PBT: p 2. Apply Student Labels After Testing is Complete: Information provided by LEAs and schools during student data upload will be used to create and print Student ID labels. These labels are linked to students’ demographic information even though not all of that information is printed on the label. After testing, Test Coordinators need to apply the student ID labels. Note that in some states, it may be common practice to apply student ID labels before testing begins. If this is your current state practice, you should continue to do so. Please contact your state’s assessment office if you have any questions about this.

53 After Testing: Student Labels
See TCM for reference: PBT: p Student ID Labels arrive pre-printed with student names and are included in the resealable package labeled “Test Coordinator Kit.” The student-level information provided by districts or states will be used to print Student ID labels for grade 3 Test Booklets and for Answer Documents for grades 4 through high school. Note the following protocols: Only the School Test Coordinator or designee may affix labels. Students are not permitted to assist in preparing secure materials before testing or in organizing or returning materials after testing. All secure materials must be returned to locked storage until they are returned to Pearson. Student ID Labels arrive pre-printed with student names and are included in the resealable package labeled “Test Coordinator Kit.” The student- level information provided by districts or states will be used to print Student ID labels for grade 3 Test Booklets and for Answer Documents for grades 4 through high school. Note the following protocols: Only the School Test Coordinator or designee may affix labels. Students are not permitted to assist in preparing secure materials before testing or in organizing or returning materials after testing. All secure materials must be returned to locked storage until they are returned to Pearson.

54 After Testing: PBT Student Labels
Apply Student ID labels to Test Booklets for Grade 3 and Answer Documents for Grades 4 through high school in Box H (located in lower left corner of front page). Apply Student ID labels to Test Booklets for Grade 3 and Answer Documents for Grades 4 through high school in Box H (located in the lower left corner of the front page). Note: Student ID labels must be affixed in the same direction as the watermark on the document.

55 After Testing: PBT Student Labels
See TCM for reference: PBT: p Before applying each label, check to make sure that: The name printed on the Student ID label matches the name handwritten in Box A (top left corner of page). The student was enrolled and the student tested. NOTES: If you have a label for a student who did not test, then it must be shredded because it contains student information. Refer to Test Coordinator Manual for Paper-Based Testing for more details on Student ID label issues. Before applying each label, check to make sure that: The name printed on the Student ID label matches the name handwritten in Box A (top left corner of page) and that the student completed testing. If you have a label for a student who did not test, then it must be shredded because it contains student information.

56 Returning Materials to Pearson
Scorable Nonscorable Different Ship-to Address on the UPS Ground Labels Iowa City, IA Cedar Rapids, IA Different Colored “Pearson PARCC FT 2014” Labels PBA: red label PBA: purple label EOY: green label EOY: yellow label Pick-ups must occur as soon as possible after testing is complete, but no later than one week after the testing window ends. Pickups must be scheduled at least 24 hours in advance. Call UP S at to schedule pickups.

57 After Testing: PBT Returning Materials
For more information about return shipping for paper-based materials, please view the Test Administration Training Module for Paper- Based Testing at Additional information about return shipping for paper-based materials can be found in the Test Administration Training Module for Paper-based Testing at parcc.pearson.com/tms

58 CBT After Testing Here are a few additional tasks for Test Coordinators specific to computer-based testing.

59 After Testing: CBT Test Cleanup Activities
See TCM for reference: CBT: p After all students have completed all sessions of the test and submitted their responses, manually stop the tests. Refer to the PearsonAccess User Guide for specific instructions. You cannot stop a PearsonAccess Test Session until: All students are in Completed or Marked Complete status Absent students in Ready status have been moved to a make-up PearsonAccess Test Session or have been removed. Do not mark a student’s test as being complete if the student was absent and is still in “Ready” status. Note: Students should not “Submit” the test in between test sessions. Between testing sessions of each component, students should exit and save the test. When the next session begins, the Test Administrator will need to Resume each student. After all students have completed all sessions of the test and submitted their responses, manually stop the tests. Refer to the PearsonAccess User Guide for specific instructions. If a student exits the test and will not resume testing or if a student accidentally exited a test instead of clicking Submit, you must manually mark that student’s test complete. Before marking a student’s test complete, ensure that you understand the reason the student exited the test without submitting it. This reason must be entered in PearsonAccess.

60 After Testing: CBT & PBT Field Test Surveys
All Field Test Administrators will complete a survey to gather feedback about the experience of administering PARCC assessments. Students who participate in the Field Test will complete a survey to gather feedback about the student experience of taking PARCC assessments. Survey data will: Improve test administration protocols Identify potential sources of confusion for students Provide data on the occurrence of technical difficulties Provide data on the effectiveness of the testing environment to maximize student performance Provide data on the extent to which students engaged in on-task or off-task behaviors during the assessment After completing the administration and clean-up tasks, Test Coordinators should ensure that Test Administrators complete the online survey. The link for this survey is provided in the Test Administrator Manual. This will gather feedback for administering the PARCC assessments and will be used to inform the policies and procedures for next year’s administration. Students will also complete a survey. For students taking the computer-based assessment, the survey will appear after the final testing session. For students taking the paper-based assessment, the survey will be in the last section of the final test session.

61 Support and Additional Information

62 Online Training Modules: http://www.parcc.pearson.com/tms
Available Now: System Check Tool Overview Student Data Upload Overview Technology Set-up Setting Up an Infrastructure Trial Test Administration for Computer-Based Testing Test Administration for Paper-Based Testing Emerging Technologies (iPads and Chromebooks) Accessibility Features and Accommodations with CBT Training for Test Coordinators PARCC has released a series of training modules geared to LEA and school staff. These training modules are available at parcc.pearson.com/tms. The training modules cover the following topics: System Check Tool Overview Student Data Upload Overview Technology Set-up Setting Up an Infrastructure Trial Test Administration for Computer-Based Testing Test Administration for Paper-Based Testing Emerging Technologies (such as using iPads and Chromebooks) Accessibility Features and Accommodations with Computer-Based Testing

63 PARCC Support Contact Information Call Toll free: (7:00 am – 9:00 pm EST, Mon. –Fri.) Online Support and Resources: Contact PARCC Support for assistance with: navigating PearsonAccess navigating the Training Center managing student data setting up test sessions managing user IDs and passwords accessing resources setting up proctor caching submitting additional orders shipment inquiries TestNav Many resources are available online at PARCC.Pearson.com/Support. PARCC Support can be reached toll free from 7:00 am through 9:00 pm, Eastern Standard Time, Monday through Friday at You may also send an to You can contact PARCC Support for assistance with: navigating PearsonAccess navigating the Training Center managing student data setting up test sessions managing user IDs and passwords accessing resources setting up proctor caching submitting additional orders shipment inquiries TestNav

64 Questions & Answers

65 PearsonAccess

66 Links and Resources All links in this portion of the presentation are listed here: PARCC Training Management System at PARCC PearsonAccess Support materials, guides, and trainings may be accessed at Complete requirements for TestNav 8 and Proctor caching hardware can be found at: To launch SystemCheck, go to To learn more about SystemCheck, view the SystemCheck training module and access PARCC Sample Set tests and the TN8 Tutorial, go to Approved virtualization solutions will be listed on: PARCC Accessibility Features and Accommodations Guidelines: draft-accommodations-manual PARCC Full Technology documentation is located at http://www.parcconline.org/field-test- technology

67 Communication For the PARCC Field Test online testing process, there are some tasks and functions that overlap between the Technology Coordinator and the District and School Coordinators. These are highlighted within this presentation by . When you see this , make note that the process being referenced impacts either the Technology Coordinator’s or the District /School Coordinator’s responsibilities. These areas are where particular importance should be placed in your communication plan between these roles.

68 Part I: Test Administration Training
[Read Slide]

69 This Section Student Data in PearsonAccess Overview of PearsonAccess
Accessing PearsonAccess Resources in PearsonAccess User Accounts Ordering additional materials Student Data in PearsonAccess Student Data – Enrollment information Student Data – Registration information Preparing for computer-based testing Online Test Sessions In this portion of the presentation, we will provide an overview of PearsonAccess and the Administration tasks completed within the system. We will start with accessing PearsonAccess and the resources within the system, and then move onto each function and its corresponding tasks. Finally we will provide some additional available resources.

70 PearsonAccess Overview

71 PearsonAccess - Access
The PARCC PearsonAccess website may be accessed at Instructions on how to use the site are located in the PARCC Pearson Access User’s Guide and in training modules posted to the PARCC Training Management System. Live Demo of PARCC PearsonAccess for slides 8-46 as possible PearsonAccess is the single, consolidated online tool for managing the PARCC assessments. The PARCC PearsonAccess website is located at (http://PARCC.Pearson.com) Initial LEA/District Test Coordinator user accounts will be set up by Pearson based on information provided by each PARCC state. All other accounts are set up by district staff. Each new user will receive an notification when his or her user account is created. Also, this same process applies to the PARCC Training Center and login IDs will need to be created in the PARCC Training Center for all users that will be participating in the Infrastructure Trial or will need access to prepare for the PARCC Field Test. To ensure users receive s, have your IT to your district’s whitelists. NOTE: The link in your initial user account setup can only be used once. Once in the PARCC website, click on Sign In in the column on the right-hand side of the page. This will take you to the Secure Login screen. From the login screen, you can also reset your password or retrieve your user ID if necessary. Additionally, if you accidentally locked your account, the Unlock User link will allow you to unlock your account. If your account is locked by an administrator, you will need to contact your coordinator for assistance.

72 PearsonAccess - Resources
Additionally, there are multiple resources available that you can access through the Support tab of the PARCC PearsonAccess site. The Support page provides a range of support options, including sections for Resources and Frequently Asked Questions (FAQs), and information about how to contact PARCC Customer Support if you have a question as well as Related Links. Resources are organized by category, such as Manuals and Documents, Training, and more.

73 PearsonAccess - Training
The PARCC Training Management System, where all the training modules are located, can be accessed from the PARCC PearsonAccess Support page or go to to access all training available. All of the PARCC training modules will be located on the PARCC Training Management System

74 PearsonAccess - Navigation
Manage staff user accounts Administrative Management Review organization contacts Organizations Student Data Test Setup Test Administration Tasks PearsonAccess Tabs Test Management Send student data files Filter and sort students Add, delete, or change student data Now let’s review the functionality within PearsonAccess and how to navigate through the site to the tasks you need to complete. This chart will help you navigate through the system. The column on the left hand side describes the different tasks and points to the related tab where you will perform these functions. Order additional materials and track shipments Configure TestNav Register students Manage test sessions View extracted reports Test Results

75 PearsonAccess - User Roles and Permissions
User accounts must be created before personnel can log in to PearsonAccess. The user’s role will determine the functionality he or she can access. There are 4 roles for the PARCC Field Test that can be assigned to a user account: the LEA/District Test Coordinator, the School/Institution Test Coordinator, the Test Administrator and the Technology Coordinator. The User Roles and Permissions document, indicating what permissions each role has in the system, can be found by going to Support>Templates. The User Roles and Permissions document will assist you in assigning the appropriate role for each of the users you set up in your district. The User Roles and Permissions document can be found by going to Support > Manuals and Documents. The Technology Coordinator role cannot create other user accounts. So if the District Coordinator created a district-level Test Coordinator, do not expect that they can now create all other Technology Coordinator user accounts needed . The District or School Coordinators will have to create all Technology Coordinator user accounts. The Technology Coordinator role cannot create other user accounts. If you need multiple staff within the district or at the schools to have this role, the District or School Coordinators will have to create those user accounts.

76 PearsonAccess - View and Create Individual User Accounts
Authorized district and school personnel will be able to view and create staff user accounts within PearsonAccess manually or by submitting a file in the Administrative Management section of the site. Authorized district and school personnel may create and view individual staff user accounts by selecting Administrative Management, and then View User Accounts. Authorized roles can create user accounts with roles equal to or less than their role; for example School/Institution Test Coordinators cannot create LEA/District Test Coordinator accounts.

77 PearsonAccess - Manually Create a New User Account
There are 3 parts of a user account: the demographic information, the assigned role, and the assigned organization level. A user’s role and organization will determine the functionality he or she can access. To create a new user account manually, fill in the required demographic blanks. When selecting the role, it is important to be aware of the permissions authorized for each role (see the User Roles and Permissions document). Finally, make sure you select the correct role organization (district or school) as applicable. Note that the organization and role are separate. For example, you may have someone at the district-level that assists all of the schools throughout the district. In this case, you may want to give the School/Institution Test Coordinator role and the district organization. This will enable them to perform all of that role's functions at any school within the district. They will not, however, be able to access any of the LEA/District Test Coordinator-specific functions.

78 PearsonAccess - Send User Account File
If creating user accounts by submitting a file, the User File Layout template and User File Field Definitions guide are located in the PARCC PearsonAccess Support page in the Templates tab. You can also submit a file to create or update user accounts by selecting Send User Account File on the Administrative Management page. User account files can be submitted at any time as needed throughout the assessment window.

79 PearsonAccess – Customer Support
PARCC Customer Support agents may: Reset passwords Unlock accounts for LEA/District Test Coordinator accounts Update addresses for LEA/District Test Coordinator accounts Agents may not: Create accounts Lock/unlock accounts for non-LEA/District Test Coordinator accounts Update addresses for non-LEA/District Test Coordinator accounts Delete/undelete accounts When contacting PARCC Customer Support, please note that agents may assist with resetting passwords for all users. For LEA/District Test Coordinator accounts, agent may also assist with unlocking accounts and updating addresses. All other maintenance and creation of accounts must be performed by the appropriate district or school personnel.

80 PearsonAccess – Order Additional Materials
Test Setup is where you can order additional materials if needed. Test Setup activities help you to prepare for both paper and online testing. The primary test setup activities for PARCC are ordering additional materials and tracking orders, and configuring TestNav. Participation Counts and Administration Details will not be used in Spring 2014. Order Additional Materials and Tracking is used for ordering additional materials after the initial shipment, as well as tracking shipments from Pearson. Configure TestNav manages district and/or school TestNav and proctor caching settings. NOTE: It is important to select the appropriate administration; click the Change link to change administrations as needed.

81 PearsonAccess - Order Additional Materials
Use Order Additional Materials and Tracking to order additional paper materials beyond those provided in your initial distribution. An overage amount is already accounted for in the original materials shipment, so only order additional materials if necessary. Orders can be submitted by users with the following roles: LEA/District Test Coordinator School/Institution Test Coordinator. Ordering additional materials is a three-step process. Verify the shipping information is correct. If it is not correct, contact your State Field Test Contact. Enter a quantity in the Quantity column for each type of material that you want to order. Review the order, and then click Save to complete the ordering process. Order additional paper materials (such as test booklets, answer documents, manuals, etc.) if you need more materials than originally provided in your initial distribution. This is often necessary for significant enrollment increases. Additional Orders can be submitted by users with the following roles: LEA/District Test Coordinator, Non-School/Institution Test Coordinator and School/Institution Test Coordinator. Ordering additional materials is a three-step process. First, verify the shipping information is correct. If it is not correct, contact your State Field Test Contact. Second, enter a quantity in the Quantity column for each type of test material that you want to order. Third, review the order, and then click Save to complete the ordering process. NOTE: Collect the counts for the entire district prior to placing your order. Placing one additional order reduces the number of shipments and inventory you must track. Existing orders can be reviewed. If the order has not yet been approved, item quantities still can be changed.

82 PearsonAccess - Order Additional Materials
Review orders carefully; quantities should be taken into account since many of the materials are packaged in packs of 5 or more. You may filter your search as needed. Please be aware of the quantity listed for each item. Some materials come in packs and singles so you want to ensure that you are placing an additional order for the correct quantity needed. For example, if you need 25 secure test books, you would want to enter quantity 5 in row two, not 25. 5

83 PearsonAccess - Shipment Tracking
Order Additional Materials and Tracking is also used to check on the status of existing orders and track order shipments. An will be sent to the district coordinator when any order is shipped. Selecting the link in the Order column will display the contents and detailed delivery information.

84 Student Data – Enrollment information
In the Student Data section, we will cover managing student data both manually and through a system file.

85 Student Data - Enrollment Information
Student Data Information allows you to search for students, add or delete students, update enrollment, and view reports. The Student Data Information page allows you to search for students in PearsonAccess. You may also add new students or delete students manually, update a student’s enrollment, and view the enrollment changes report. Any students loaded in error, ie not participating in the field test, may be deleted here. The View By options set lets you search by schools or students. Selecting “Schools” will display a list of schools with the number of students per grade. If you click on a school, you will see additional student information. Selecting “Students” will prompt you for search criteria. The Search options set lets you search within your current organization, or unenrolled students; these are students who exist in PearsonAccess but are not enrolled within your current organization. To view all students within your current organization, select “Students” from the View By options set, then select the “Show All Students” check box and then click Search. To search for an individual student, enter search criteria and then click Search. You must enter or select at least one search field; the more specific the criteria, the more focused the search will be. Students matching your criteria will be displayed at the bottom of the screen.

86 Adding a New Student When adding new students, remember:
To add a new student, select New Student from the Student Data Information page. While you may exit at any time after Step 1, a student will be able to test only after all four steps in the new-student wizard are completed. When adding new students, remember: ■ 1) Students are enrolled to a school. ■ 2) Students are registered for a test administration. ■ 3) Students are assigned to a registration class. ■ 4) Students are assigned to a test.

87 Student Data – registration Information
In the Test Management section, we will cover registering students to test, and managing computer-based testing sessions.

88 Student Data – Registration Information
Test Management - Registered Students is where the student data on testing administration, class assignment, and test assignment information is maintained within PearsonAccess. This is also where you can manually assign students to paper and computer-based tests, update student demographic data before testing, and view student counts by administration. Students uploaded using the Student Data Upload File were automatically registered for the test administration and given a class and test assignment. Live Demo of Test Management slides 75-90 Test Management - Registered Students is where the student data on testing administration, class assignment, and test assignment information is maintained within PearsonAccess. This is also where you can manually assign students to paper & online tests, update student demographic data before testing, and view student counts by administration. Students uploaded using the Student Data Upload File were automatically registered for the test administration and given a class and test assignment. Remember, it is important to select the appropriate administration; click the Change link to change administrations as needed.

89 Student Data – Registration Information
Search for students that are already registered or not yet registered for an administration using the View By options set under the selected administration. If a student transfers from another district then they may already be in the system, but are not registered for testing at a school location in your organization. You must first enroll the new student in your school before you can register them for testing. Once the student is enrolled in your school, To register a student, go to Test Management > Register Students. From the View By options set, select “Unregistered Students;” you can search by specific criteria, or Show All Students, then click Search. From the search results, click on the link for the student you would like to register; complete the required fields, signified by the red arrow, and then click Register Student.

90 Student Data – Registration Information
To fully register a student you must also designate a class and assign a test. Complete instructions on how to register a student are located in the PARCC PearsonAccess User’s Guide. After registering the student, the student will need to be assigned a registration class (group) and a test(s). A “Class” is synonymous with “group” and is simply a way to organize your students. Classes are important for assigning tests to students. A student must be in a class before the student can be assigned to a test. Classes are also a convenient way to put students into an online testing session. But you do not have to group the students by what class they are in. Go to the Assigned Groups tab and click either Add Class Assignment to select an existing class, or New Class to create a new registration class. After selecting a registration class, select the Assigned Tests tab to add a test. Only one test can be added at a time; if a student is taking more than one test, you will need to add each test separately on the Assigned Tests tab.

91 Student Data – Accommodations Information
Assigning an Accommodation Category to student test registration To assign a student to an Accommodation Category for testing, select the student name from the Registered Student search list to open the Registration Record. Click Edit and choose an Assessment Accommodation Category for the student at the bottom of the demographic information list. Even though the student may fall into more than one assessment category, for the PARCC Field Test, you are asked to identify one main category to assign the student. This will not prevent you from allowing other accommodations for the student during testing. Read the slide - You must indicate that the student received an accommodation on the student registration record.

92 Student Data – Accommodations Information
To assign an accommodation, select the Assigned Test tab and click the name of the test the student needs an accommodation for. This will open the student’s test information record. You must also indicate that the student received an accommodation on a specific test in the student registration record.

93 Student Data – Accommodations Information
Select the appropriate accommodation(s) for the student from the Assessment Accommodations list provided. There is a different set of accommodation options for a Paper test format than for the Online test format.

94 Preparing for computer-based testing

95 Online Test Sessions All students taking the computer-based PARCC Field Test must be assigned to a Test Session in the PARCC PearsonAccess site. Students taking the paper-based PARCC Field Test do not have to be assigned to a test session. Test sessions are virtual groupings of students who will take the same test at the same time or place. Test Sessions cannot be created until a TestNav Configuration has been created in PearsonAccess and Pearson has communicated that test placeholders have been published. Tables describing the main test session management tasks that are performed before starting a test session and during a test session can be found in the PearsonAccess User’s Guide, section All students taking the computer-based PARCC Field Test must be assigned to a Test Session in the PARCC PearsonAccess site. Student taking the paper-based PARCC Field Test do not have to be assigned to a test session. Test sessions are virtual groupings of students who will take the same test at the same time or place. Tables describing the main test session management tasks that are performed before starting a test session and during a test session can be found in the PearsonAccess User’s Guide, section

96 Online Test Sessions When creating a new test session enter the session name and other session details, then add students. If applicable, a proctor caching computer should be selected from the Proctor Caching Computer drop-down menu. Before students can take a computer-based test, test sessions must be created by the LEA/District Test Coordinator or School/Institution Test Coordinator. From the Manage Test Sessions screen, click the New Session button. You will not be able to save the session unless all required fields have been selected; required fields are designated with a red arrow. You must enter a session name and select a school before the remaining session details can be selected. If applicable, select “No” from the Read Aloud by Test Examiner drop-down menu. For administrations in which there is only one form, “Main” must be selected from the Form Group Type drop-down menu. If you will be proctor caching, which is strongly recommended, a proctor caching computer should be selected from the Proctor Caching Computer drop-down menu. The appropriate TestNav configurations should have been created prior to creating test sessions. If you are a district-level user and need to grant school-level users the ability to assign district-level proctor caching computers to test sessions, select the “Include caching computers defined for the District” checkbox. Students can be added to the session at this time; select either “Groups” or “Students” from the View By options set. Select the checkbox next to the group(s) or student(s) you want to add. Click the Save button after entering all session details. It is important that the proctor cache plan be communicated to the District and School Coordinators. You will need to know what proctor cache selection is correct when creating your online test sessions.

97 Online Test Sessions – Accommodated Test Forms
A separate test session must be created for each test subject where an accommodation applies. You may add multiple students to the session, as long as they are all receiving the same accommodation. To assign an accommodated form, select the appropriate Form Group Type from the dropdown when creating a new test session. Once a test session is created you will not be able to edit the Test Form Type. Some students may be eligible for computer-based accommodations other than a proctor read-aloud administration. A separate test session must be created for each test subject where an accommodation applies. You may add multiple students to the session, as long as they are all receiving the same accommodation. To assign an accommodated form, select the appropriate Form Group Type from the dropdown during the “Create New Session” activity. As a reminder, you must indicate that the student received an accommodation on the student registration record. Assigning a student to a test session with an accommodation will not automatically update the student’s registration record.

98 Online Test Sessions – Read Aloud Accommodation
A separate test session must be created for a read-aloud session. You may add multiple students to the session, as long as they are all receiving the same read-aloud accommodation. These students will all receive the same test form. To assign the read-aloud accommodation, select “Yes” from the drop down for “Read Aloud by Test Examiner” when creating a new test session. If the drop down is unavailable (grayed out) then a read-aloud accommodation is not available for that test. For students who will receive the read-aloud/text-to-speech on the PARCC ELA/literacy or mathematics field test, the following guidelines apply. [Read Slide] As a reminder, you must indicate that the student received a read-aloud accommodation on the student registration record. Assigning a student to a read-aloud test session will not automatically update the student’s registration record.

99 Online Test Sessions Most activities associated with computer-based (online) test sessions will be performed on the Manage Test Sessions screen. Most activities associated with computer-based (online) test sessions will be performed on the Manage Test Sessions screen. This is where PearsonAccess will be utilized by online session administrators and online test administrators who oversee online testing. Test sessions are virtual groupings of students who will test at the same time or place. From this screen, authorized personnel will be able to create new sessions, view or edit existing sessions, delete sessions, and access reports to help track and monitor sessions. To view details about currently scheduled test sessions, click Currently Scheduled Sessions. To view a CSV file with students registered to test but not in a session, click Students not assigned to session. To download the session list as a CSV file, click Session List Download.

100 Online Test Sessions – Session Details
Once the test session is created, the Session Details screen is the dashboard that allows the Test Administrator to manage the details of each test session and monitor the students during testing It is also where the Technology Coordinator will be able to download the tests to the proctor cache location. In the Session Details screen, you can: start and stop a test session, print Student Authorizations and seal codes, print Proctor Authorizations (for Read Aloud administrations), proctor cache test content, print a session roster, update TestNav configurations, monitor individual student’s tests, resume a student’s test, mark a test complete, and add/remove/move students. From the Manage Test Sessions screen, you may select a session link to access the session details. In the Session Details screen, you will find most of the test administrator’s functions. From this screen, you can start and stop a test session, print Student Authorizations and/or seal codes, print Proctor Applications (for Read Aloud administrations), proctor cache test content, print a session roster, update TestNav configurations, monitor individual student’s tests, resume a test, mark a test complete, and add/remove/move students.

101 Online Test Sessions – Session Details
To download encrypted test content from the Pearson testing server to a proctor cache computer prior to starting a test session use the Proctor Caching button on the test sessions details page. Pearson will send a communication to the District Test Coordinator when the tests are available to be downloaded. The District Test Coordinator will need to forward that information to the Technology Coordinator responsible to do this task. Proctor caching refers to downloading encrypted test content from the Pearson testing server to a secure local computer prior to starting a test session. Proctor caching is completed at the session level, on the Session Details screen. Note, the Proctor Caching button will be disabled and you will not be able to cache the test content for the test session if you are not within the proctor caching window. Proctor caching is available a few days before an administration; districts will receive notification when it is available. The Proctor Caching button will be disabled and you will not be able to cache the test content for the test session if you are not within the proctor caching window.

102 Online Test Sessions – Session Details
Each student must have a Student Authorization Ticket (or test ticket) in order to log in to a TestNav 8 test. Test tickets contain the unique Username, Password, Test Code, and URL that students use to access a test Student and Proctor authorizations are needed to perform certain functions at the session level. Each student must have an authorization in order to log in to a test. A proctor authorization (log in for test administrator) allows a test administrator to log in and view the same test (Read Aloud) that the students receiving a Read Aloud Accommodation are taking. These are only needed for Read Aloud Administration test sessions. Authorizations contain: the URL to enter into an Internet browser to access tests through the browser-based TestNav, a unique login ID, and the test code needed to log in. Student authorizations also contain the keystrokes available for navigating through TestNav. Additionally, Proctor authorizations (logins for test administrator) are needed for Read Aloud Administrations.

103 Online Test Sessions – Session Details
The PARCC Field Tests will each have multiple sessions (components). The students will need to take all the sessions (components) of a test over multiple days. Students do not need to be in different Test Sessions in PearsonAccess to take multiple sessions (components) of a test. Seal Codes are used to lock each session of the test and prevent students from going ahead to a session not being administered or going back to a session that has already been completed. Because entering a seal code locks the previous session of a test, a student with an extended time accommodation must be given the extended time to complete the session before the seal code is entered. There will be one set of seal codes assigned to each test session. Before students in a test session can go to the next sealed session of a test, they must enter the appropriate four-digit seal code. Seal codes for a specific test session are listed on the seal codes document. Read slide

104 Online Test Sessions – Session Details
In addition to the student authorization ticket, a test session must be started before students can begin testing. Scheduling a date and time for a new test session is intended primarily for planning purposes. A test session will not start until you click the Start button on the Session Details screen, regardless of the scheduled start date and time. It is important that the technology support staff supporting the Test Administrator on the day of testing know the steps to start a student in a test. If there are any issues with getting a student to start a test, this would be the first place to troubleshoot the problem. A test session must be started before students can begin testing. Scheduling a date and time for a new test session is intended primarily for planning purposes. A test session will not start until you click the Start button on the Session Details screen, regardless of the scheduled start date and time.

105 Online Test Sessions – Session Details
The table below gives an explanation of the possible statuses for students as they test. Status Meaning Ready The student has not yet started the test. Active The student has logged in and started the test. Exited The student has exited TestNav but has not submitted test responses, e.g. took a break. (Student must be resumed by a test administrator to continue testing.) Resumed The student has been authorized by a test administrator to resume the test. Resumed-Upload The student has been authorized to resume the test, and any responses saved locally can be uploaded when the student is ready to continue testing. Completed The test has been submitted by the student through TestNav and the data has been processed. Marked Complete The student has exited TestNav and will not resume the same test, e.g., because he or she left due to illness. After the test session has been started, you can monitor the test session and refresh a student’s testing status. There are 7 possible statuses a student’s test can be in. Ready: The student has not yet started the test. Active: The student has logged in and started the test. Exited: The student has exited TestNav but has not submitted test responses. (The student must be resumed by a test administrator to continue testing.) Resumed: The student has been authorized to resume the test. Resumed-Upload: The student has been authorized to resume the test, and any responses saved locally can be uploaded when the student is ready to continue testing. Completed: The test has been submitted by the student through TestNav and the data has been processed. Marked Complete: The student has exited TestNav and will not resume the same test, or the student never logged in to this test and will not have another opportunity to test within the administration but must be accounted for.

106 Online Test Sessions – Session Details
A test administrator must resume an Exited student’s test in order for the student to complete testing. Select the checkbox for the student on the Session Details screen. Click the Resume Test button. The student’s status will change to “Resumed” (if the student was in “Exited” status) or “Resumed-Upload” (if the student was in “Active” status). The student’s test will be resumed from the point at which it was exited or interrupted. Any saved test responses that the student entered will be uploaded when the connection to the Pearson testing server is reestablished. Have the student log in using his or her original student authorization. A test administrator must resume an Exited student’s test in order for the student to complete testing. From the Session Details screen, select the checkbox for the student. Click the Resume Test button; the student’s status will change to “Resumed” (if the student was in “Exited” status) or “Resumed-Upload” (if the student was in “Active” status). The student can then log in using the same username and test code from the original student authorization. If you are proctor caching and the student’s response file was saved on the local client computer, have the student log in to TestNav from the same computer so that the file can be transmitted to the Pearson testing server.

107 Online Test Sessions – Session Details
The Status column in the Session Details allows administrators to monitor student test progress. Once the student starts the test you can select the student’s View Progress link to review test progress. Users with Organization and Technology Coordinator Roles do not have access to view student test progress. Status Meaning Visited/No Response Required Student has visited the item but no response is required. Visited/Answered Student has visited the item and entered a response. Visited/Not Answered Student has visited the item but has not entered a response. Not Visited Student has not visited the item. The Status column in the Session Details allows administrators to view test progress. When available, you may select the View Progress link for any student to review test progress. You will not be able to view the student’s actual responses but you will be able to see the status of each question. NOTE: The same policy should be followed as with paper testing. Knowing that a student has skipped questions does not mean you should say anything to the student. There are 4 possible statuses for each question: Visited/No Response Required: Student has visited the item but no response is required. Visited/Answered: Student has visited the item and entered a response. Visited/Not Answered: Student has visited the item but has not entered a response. Not Visited: Student has not visited the item. This option is also available at Administrative Management > System Status > View Test Progress.

108 Online Test Sessions – Session Details
When a student exits TestNav and does not resume the same test, or has never logged in to a test but must be accounted for, you can mark his or her test status as Mark Test Complete. This essentially submits the test on the student’s behalf. The system will require that a reason be entered for the student that is being marked with Mark Test Complete. The School Test Coordinator will mark a student’s test as being complete if necessary. If a student has exited a test and will not resume testing (for example, the student has left due to illness), the test can be manually marked “complete.” Give an example of why this would be necessary. From the Session Details screen, select the checkbox next to the student, and then click the Mark Test Complete button. You will be prompted to enter a reason for marking the test “complete.” Click the Save button, and the student’s status will then change to “Marked Complete.”

109 Online Test Sessions – Session Details
After all students have completed the test and submitted their responses, you should manually stop the session. In order to stop a test session all students in the session must be in “Completed” or “Marked Complete” status. After all students have completed the test and submitted their responses, or been marked “complete,” you should stop the session. If necessary, you can move students who were unable to test to a separate make-up session. From the Session Details screen, select the Stop button to close the session. Once a session has been stopped, it can no longer be modified. NOTE: A session does not stop until you click the Stop button. The system will NOT automatically start or stop a session. NOTE: A session does not stop until you click the Stop button. The system will not automatically start or stop a session. Once a session has been stopped, it can no longer be modified.

110 Questions & Answers

111 Technology Information

112 Part II: Technology Set Up
[Read Slide]

113 Agenda Technology Setup Introduction Preparing for Testing
Computer-Based Testing Components Preparing for Testing TestNav 8 Proctor Caching SystemCheck for TestNav Configure TestNav in PearsonAccess Providing Support During Testing Early Warning System Conducting an Infrastructure Trial Emerging Technologies – virtualization, tablets During this presentation we discuss: Technology Setup Introduction Computer-Based Testing Components Preparing for Testing TestNav Proctor Caching SystemCheck for TestNav Creating a TestNav Configuration Providing Support During Testing Early Warning System Conducting an Infrastructure Trial Emerging Technologies – virtualization, tablets

114 Computer-Based Testing Components
During this part of the presentation we will cover the technology components of computer-based testing. We will discuss TestNav, the secure, browser-based student application for accessing the computer-based assessment Proctor caching, the Pearson supplied software to accelerate the delivery of test content. SystemCheck, an application developed to assist district and school technology coordinators with determining device and network readiness - PearsonAccess, the administrative website used by district and school coordinators, administrators, and technology coordinators. This site has both a secure and non-secure component. Users can access training materials and manuals without logging in but will need to log in for most all other activates. Technology coordinators will use PearsonAccess to create and maintain TestNav Configurations. The PARCC Field Test also offers a PARCC Training Center for practice. The PARCC Training center is a PearsonAccess environment designed to mirror the operational version of PearsonAccess but does not contain real student information. The purpose of this site is to allow users to practice without affecting real students and information will not be sent to scoring.

115 Technology Setup Checklist
Identify technology coordinators. Configure the firewall, content filter, proxy server and spam filter. Identify the testing locations and the number of workstations available for testing. Identify the Proctor Caching machine(s) and install Proctor Caching. Complete the SystemCheck tests to verify testing workstation readiness and the number of concurrent testers supported using Proctor Caching. Update testing workstations to comply with TestNav hardware/software requirements. Enter TestNav configuration(s) in PearsonAccess. Pre-cache test content from PearsonAccess site. Conduct an Infrastructure Trial. Support testing during the computer-based administration. These are the steps necessary to prepare for a computer-based assessment. During today’s presentation we will discuss information needed to perform these steps to prepare for a computer-based assessment. Identify technology coordinators who will be assisting in site readiness activities at the district and district and school level Configure firewall, content filter, proxy server and spam filter to allow Pearson testing addresses Identify the testing rooms and the number of workstations to be used for testing so you know how many testing workstations may be used concurrently Identify the Proctor Caching machine(s) and install Proctor Caching Complete the SystemCheck tests to verify testing workstation readiness and the number of concurrent testers supported using Proctor Caching Based on the results from step 5, you may need to update testing workstations to comply with TestNav hardware/software requirement Enter TestNav configuration(s) in PearsonAccess. This step will need to be repeated for the Training Center for the Infrastructure Trial. Pre-cache test content from PearsonAccess site Launch Training Test from student machines to verify TestNav Configuration(s) are correctly configured Support testing during the computer-based administration

116 TestNav 8 Browser-Based Student Testing Platform
TestNav is a secure, browser–based application used at student workstations to take computer-based tests. For the PARCC assessments, students will be using the TestNav 8 platform. Students will launch TestNav from a supported browser by entering the TestNav 8 URL found on the student authorization ticket. Student authorization tickets include the URL and student login and password information to access the secure test content. The student authorization ticket is available for printing from PearsonAccess and will be discussed during the administration portion of the presentation.

117 TestNav Technology Requirements
Firewalls, content filters, and spam filters must be set to allow access to Pearson domains Minimum screen resolution of 1024 x 768 is required Browser Requirements: Java runtime plugin version 1.5 or higher Windows firewall configured to allow javaw.exe to communicate Accept Java applet Allow pop-ups for Pearson sites Allow local file access to home directory TestNav will save student responses to an encrypted backup file during testing and when the student exits the system to avoid losing response data. TestNav, by default, saves student response data to: <home dir>/Pearson/<student>/SRF Complete requirements for TestNav 8 can be found at: TestNav has minimum technology requirements to successfully launch a computer-based assessment. Firewalls, content and spam filters must be configured to allow access to Pearson domains. The list of domains are available in the TestNav 8 User Guide and are also listed in the next slide. A minimum screen resolution of 1024x768 is required. TestNav is browser-based and has minimum browser requirements. Your browser will need Java runtime plug-in version 1.5 or higher and the Windows firewall must be configured to allow javaw.exe to communicate. If you receive a pop-up requesting access for a Java applet to run, you must accept the Java applet. Pop-ups should be set as allowed for Pearson sites and students must be allowed to read and write to a local home directory for the purpose of temporarily storing response and log file information. For a complete list of TestNav 8.0 requirements, visit the requirements page at Pearson continually monitors and evaluates hardware and software requirements. As vendors release newer versions, Pearson reviews compatibility and updates requirements as needed. Select the most recent version of TestNav from the list of options. If your state uses TestNav 7.5 or earlier, Adobe Flash Player version 10 or higher is required but TestNav 8.0 does not require Flash.

118 Firewalls, Content Filters & Spam Filters
The following domains and ports must be allowed to pass through your Internet firewalls, content filters, or spam filters. *testnav.com 80, 443 *pearsonaccess.com 80, 443 *amazonaws.com 80, 443 PARCC Call Center phone number: PARCC Customer Support PARCC Customer Support Hours: 6:00 am 8:00 pm CST, Monday–Friday [Read slide]

119 Preparing Student Computers
Any applications or update processes that may launch automatically on testing workstations may interrupt testing. These programs should be configured to not launch automatically. Common applications that may launch automatically include: Anti-virus software, browsers or operating systems performing automatic updates Power management software on laptops warning of low batteries Screen savers with automatic message notification Energy saving features After verifying network and testing workstation readiness, freeze your environment and do not accept updates until after the test window if possible. [Read slide]

120 Wireless Testing Wireless networks are acceptable for computer-based testing. Wireless testing is acceptable for computer-based testing. This diagram displays the connections for both wired and wireless networks. Schools can test both wired and wireless at the same time. Best practices when testing wirelessly: Ensure sufficient wireless access and limit the number of computers per wireless access point for better performance. Computers located closer to wireless access points perform better than those that are far away. Obstructions such as walls and equipment between testing workstations and wireless access points can disrupt connection and negatively affect performance. SystemCheck can be used to assess the number of students that can be tested using a wireless network Set up a small number of workstations to measure performance on a wireless network before setting up a large number of workstations

121 Proctor Caching Proctor caching is Pearson-supplied software that is used in conjunction with TestNav to reduce bandwidth requirements and accelerate the delivery of test content. It allows you to cache test content to your local network BEFORE testing and reduces the burden on your ISP by eliminating redundant requests for test content. Cached test content is encrypted and stored locally. The proctor caching software is available on the non-secure support pages within PARCC PearsonAccess. The application is free and does not require secure login access to download.

122 How Proctor Caching Works
This diagram illustrates the network traffic differences between using and not using proctor caching. Without proctor caching, multiple redundant copies of the same test are downloaded over the district’s ISP connection while students are waiting for the test to load. This heavy use of bandwidth not only affects how quickly tests load for students, but also the available bandwidth for all other internet related district activities. With proctor caching, districts will pre-cache one copy of each test and tests will be served to the students from the proctor caching machine. This minimizes redundant requests for test content over the district ISP connection, loads tests faster for students, and minimizes the effect of computer based testing on district bandwidth utilization. Districts have the flexibility to decide where to implement proctor caching in the network environment. Based on local network considerations, districts can implement proctor caching machines at the district, school or classroom level.

123 Proctor Caching Requirements
Runs on Windows and Mac OS X Does not require an underlying server-based operating system Proctor caching hardware requirements can be found at TCP Ports: 80 (Internet), 4480, and 4481 (Local Network) Proctor caching requires a fixed internal IP address For setting up an upstream proxy, refer to the Windows or Mac “Tips on Proctor Caching” section in the TestNav 8 Proctor Caching User Guide. Use the SystemCheck Testing Capacity tab for determining your network capacity during computer-based testing. Proctor caching runs on Windows and Mac OS X It does not require an underlying server-based operating system. It can run on desktop class hardware and a desktop class operating system, which gives districts flexibility on what machines they use for proctor caching. Complete proctor caching hardware requirements can be found at Proctor caching uses TCP Port 80 for communication between the proctor caching machine and the Pearson servers, and ports 4480 and 4481 for communication between testing workstations and the proctor caching machine. Because testing workstations must know a predictable network location for the proctor caching machine, proctor caching requires a fixed internal IP address. Those districts which require internet traffic to pass through an upstream proxy server will have to configure proctor caching to point to their proxy server. For details on setting up an upstream proxy refer to the Windows or Mac “Tips on Proctor Caching” section in the TestNav 8 Proctor Caching User Guide, available December 2013. Use the SystemCheck Testing Capacity tab for determining your network capacity during computer-based testing. Note: Proctor Caching 8 can be used for states testing with both TestNav 7.5 and TestNav 8 and the same version of Proctor Caching can be used with either version of TestNav. You cannot run Proctor Caching 8 and Proctor Caching 7.5 on the same machine at the same time since they share the same port; however, you can cache and deliver content for TestNav 7.5 and TestNav 8 tests at the same time using one installed version of proctor caching.

124 Proctor Caching Setup Go to the PARCC PearsonAccess support page in Technology Information to download the proctor caching installer and User’s Guide. Once installed, use SystemCheck to verify that Proctor Caching is functional. Create a proctor caching setup within PearsonAccess at the district or school level. Use Proctor Cache Diagnostics to view the status of cached content and monitor caching connections from testing workstations. [Read Slide]

125 SystemCheck for TestNav
SystemCheck for TestNav should be used to assess your testing environment readiness prior to computer-based assessments. SystemCheck allows you to select the test-specific parameters for each upcoming assessment. It can verify that testing devices meet minimum requirements and check actual upload/download speeds from testing workstations. This will allow a district to evaluate their testing environment and make necessary adjustments prior to testing.

126 SystemCheck for TestNav
To launch SystemCheck, go to You can also access SystemCheck from the Related Links section of the PARCC PearsonAccess site. To learn more about SystemCheck, view the SystemCheck User’s Guide and trainings found on the resources page at To access SystemCheck for TestNav go to But there is also a quick link to SystemCheck from the Related Links section of the PARCC PearsonAccess site. And additional SystemCheck trainings and guides are available at on the Resources page.

127 SystemCheck for TestNav
SystemCheck should be run from a student testing machine, on the same day of week and time of day that you anticipate performing online testing. Since SystemCheck is Java based, it will not run on iPads or Chromebooks. A TestNav app is now available for these devices to run TestNav 8. Beneath the Checks Performed tab, you will see the Verification instructions. These instructions will allow you to verify if the workstation is able to launch a TestNav 8 test on the student workstation. In the Testing Capacity tab you can run a speed check in real time between the workstation, as well as any proctor caching set-ups to Pearson’s servers. This provides an assessment of the data transfer speeds, as well as an estimated number of concurrent testers that could be supported, at the time the check is performed. Live Demo of SystemCheck for TestNav if possible instead of slides 62-65 To gather realistic results on the Testing Capacity tab, SystemCheck should be run from a student testing machine, in a testing lab, on the same day of week/time of day as when you anticipate performing online testing. Since SystemCheck is Java based, it will not run on iPads or Chromebooks. A TestNav app in now available for these devices to run TestNav 8, which will need to meet minimum system requirements in order to run the app. Additional readiness steps will need to be taken for these devices to ensure the security of TestNav application. Full instructions on how to properly set-up iPads and Chromebooks will be posted to the PARCC PearsonAccess Support page soon. Beneath the Checks Performed section, you will see a section titled Verification. Here you will find steps to follow that will verify if the workstation is able to run TestNav 8. Please remember, since SystemCheck is Java based, the verification steps will not run on iPads or Chromebooks. Testing Capacity does a speed check in real-time between the workstation, proctor cache machines to Pearson’s servers. This provides an assessment of the data transfer speeds, as well as an estimated number of concurrent testers that could be supported, at the time the check is performed. However, this result may not represent the actual transfer speeds during student testing, especially if network conditions will be significantly different.

128 SystemCheck for TestNav
Live Demo of SystemCheck for TestNav if possible instead of slides 62-65 To gather realistic results on the Testing Capacity tab, SystemCheck should be run from a student testing machine, in a testing lab, on the same day of week/time of day as when you anticipate performing online testing. The student testing computers need to meet the minimum software requirements to deliver tests online. The TestNav hardware and software requirements are located at Click Start and if the computer you are using meets the minimum hardware and software requirements you will get a All Checks Passed Message. If it does not meet the minimum hardware and software requirements you will get a System Fail message and information indicating what needs to be updated.

129 Check Your System: TestNav Verification
Live Demo of SystemCheck for TestNav if possible instead of slides 62-65 Beneath the Checks Performed section, you will see a section titled Verification. Here you will find steps to follow that will verify if the workstation is able to run TestNav 8. In your browser, go to You will be prompted for a username and password; these are username and password, respectively. Select “Sign In” and then “Start Test Now.” If you see the congratulations screen, you have correctly configured TestNav on the tested workstation. Please remember, since SystemCheck is Java based, the verification steps will not run on iPads or Chromebooks. Verifies that workstation can launch a TestNav 8 test

130 Testing Capacity Live Demo of SystemCheck for TestNav if possible instead of slides 62-65 Testing Capacity does a speed check in real-time between the workstation and Pearson’s servers. This provides an assessment of the data transfer speeds, as well as an estimated number of concurrent testers that could be supported, at the time the check is performed. However, this result may not represent the actual transfer speeds during student testing, especially if network conditions will be significantly different. Additionally, you can click Add Caching Computer to perform bandwidth testing between the workstation and your local proctor caching computer. Testing Capacity does a speed check in real time between the workstation and Pearson’s servers to estimate the number if students you could test concurrently. Click Add Caching Computer to add your proctor caching machine for a local network bandwidth test

131 Create a TestNav Configuration
When the student first logs-on to TestNav with their unique user name and password from their authorization ticket (which we will cover later in the presentation), TestNav will communicate to PearsonAccess to ask where to access test content, where is a proctor cache location, and where to save encrypted student response files. In order for PearsonAccess to tell TestNav this information, you must create a TestNav Configuration in PearsonAccess.

132 Creating a TestNav Configuration
To create a TestNav configuration you will need secure log in access to the PARCC PearsonAccess site and the appropriate technology role assigned to your user account. Technology staff will receive secure access from their District Test Coordinator. The Configure TestNav menu can be selected from the homepage, under the Test Set-up tab. It is used to access the configurations settings to set up a connection to your proctor caching workstations and set primary and secondary temporary student response save locations.

133 PearsonAccess Test Setup: Configure TestNav
Go to the PARCC PearsonAccess support page to get the PARCC PearsonAccess User’s Guide for more instruction on how to set up a TestNav Configuration. A TestNav configuration must be associated with an organization like a district or school. You can have only one TestNav configuration for each organization, but you can have many TestNav settings in each configuration. For Example: You can Configure TestNav for each school within your district individually or have a district level configuration with a TestNav setting for every school. Go to the PARCC PearsonAccess support page to get the PearsonAccess User’s Guide for more instruction on how to set-up a testnav configuration. Read Slide: The decision for how to create configurations will depend on how you would like to set up proctor caching and assign locations for student saved response files.

134 PearsonAccess Test Setup: Configure TestNav
If you choose to use Proctor Caching - you will specify the proctor cache computer IP address in the TestNav Configuration settings. Additionally you will set the Save Locations for the students’ encrypted backup files for Windows or Mac workstations. The Pearson default location is the Pearson folder in the user’s home directory. Pearson recommends that a secondary save location be designated when possible for redundancy. If you wish to set custom locations for the Primary location, uncheck the “Use Default Location” checkbox and enter the path for the custom location. Click on Continue to complete the configuration.

135 PearsonAccess Test Setup: Configure TestNav
Note: each TestNav Settings configuration has its own particular Save Locations set up and that the first caching machine is identified as the Default TestNav Setting for the organization. When a new test session is created it will automatically be set to the default caching settings for an organization. But the administrator creating the test sessions will be able to choose a different TestNav setting from the drop down list if one is available. It is important that the proctor cache plan be communicated to the District/School Coordinators. If you change any of the TestNav settings, such as delete a setting, you will be asked what you want to do with any test session that are using that TestNav setting. You will be able to choose to point those test session to another TestNav setting. The Configuration Details screen shows you the entire configuration and provides an opportunity to modify it by adding another organization or TestNav Settings if necessary. A TestNav configuration can have more than one set of TestNav settings for an organization if you have more than one Proctor Caching workstation available for that organization. This screen shows a configuration with multiple Proctor Caching machines. Note that each TestNav Settings configuration has its own particular Save Locations set up, and note that the top caching machine is identified as the Default TestNav Settings for the organization. When a new test session is created it will automatically be set to the default caching settings for an organization unless changed to another. But the administrator creating the test session will be able to choose a different TestNav setting from the drop down list if it is applicable. If you change any of the TestNav settings, such as delete a setting, you will be asked what you want to do with any test session that are using that TestNav setting. You will be able to choose to point those test session to another TestNav setting. For more information on setting up a TestNav Configuration, review the PARCC PearsonAccess User Guide.

136 Early Warning System The Early Warning System within TestNav 8 will alert you to issues that arise during the test such as a interruption in network connectivity or other applications attempting to take control of the desktop.

137 Early Warning System (EWS)
The Early Warning System (EWS) is integrated functionality that gives TestNav a high degree of fault tolerance and provides additional fail-safes in the event of unexpected network disruptions during computer-based testing. [Read slide] There are 3 lines of communication with TestNav at the beginning and during testing that can have a potential failure triggering an Early Warning System notification. 1) Deliver of the test to the student workstation. 2) Saving the student response files to the designated locations within your network and/or on the local drive. And 3) Sending student response packets to Pearson Servers periodically during the test and at final test submission. Early Warning System notifications often will need to involve IT staff to resolve them, so an understanding of Early Warning messages is helpful to correct any issues during testing.

138 Student Responses: SRF Files
The EWS writes continuously in the background to the student response files (SRF). Both the Primary and Alternate files are written to at the same time. The SRF file has a response data threshold that, once reached, triggers TestNav to send response data to Pearson servers. Uploading of response data is continuous. If an upload to the Pearson servers fails, student responses continue to be saved locally and TestNav cycles and attempts another upload. If the response data upload is successful, TestNav creates a new empty SRF file and begins the process again. TestNav only deletes an SRF file once it is successfully uploaded to the Pearson servers. The Early Warning System writes continuously in the background to the student response files (SRF). Both the Primary and Alternate files are written to at the same time. The SRF file has a response data threshold that, once reached, triggers TestNav to send response data to Pearson servers. This means that TestNav does not upload each individual response immediately, but writes responses to the SRF files until it has a “handful” of responses to upload. Uploading of response data is continuous. If an upload to the Pearson servers fails, student responses continue to be saved locally and TestNav cycles and attempts another upload. If the response data upload is successful, TestNav creates a new empty SRF file and begins the process again. TestNav only deletes an SRF file once it is successfully uploaded to the Pearson servers.

139 TestNav Early Warning System: Triggers
Scenario 1: TestNav determines that neither Saving Response File Location is viable. Results in an immediate Test Proctor Click Here notification. Scenario 2: TestNav is unable to download portions of the test. Scenario 3: TestNav is unable to upload student responses to Pearson. Results in a Test Proctor Click Here notification only if the student attempts to Exit or Submit the test. While the Early Warning System operates in the background throughout the entire test, monitoring connectivity and saving responses to encrypted backup files, there are three scenarios which may cause the Early Warning System to display messages to the student. The details about each condition can only be seen by the proctor after they have selected the Test Proctor Click Here button. Scenario 1:TestNav determines that neither Saving Response File Location is viable. TestNav requires that there be at least one working save location for the encrypted backup file as a safety precaution against a loss of internet connectivity. If TestNav detects that it can not save to any of the configured save locations it will result in an immediate Test Proctor Click Here notification screen being presented to the student. Scenario 2: TestNav is unable to download portions of the test. TestNav attempts to load the entire test to the testing workstation as quickly as possible in sequential order. If TestNav’s repeated attempts to download a piece of test content are unsuccessful then it assumes there has been a loss of connectivity and this results in an immediate Test Proctor Click Here notification being presented to the student. Scenario 3: TestNav is unable to upload student responses to Pearson. In this scenario, TestNav has already been able to download the test content, and it has at least one valid SRF location to save an encrypted backup file, but an attempt to upload responses has failed after repeated attempts. This also indicates a loss of connectivity, but TestNav will not notify the student immediately. Because TestNav has all the test content to deliver the entire test to the student, and it has at least one valid location to save response to, it will continue to deliver the test, and only results in a Test Proctor Click Here notification being displayed to the student if the student attempts to Exit or Submit the test. Technology Coordinators, District and School Coordinators and Test Administrators will all need to be aware of the plan for how to handle any EWS notification on the day of testing. The Test Administrator will be the first person to be aware of an EWS reported by a student and will need to know what is to do or who to contact.

140 TestNav Early Warning System: Test Proctor Click Here Screens
Possible EWS screens that could appear on a student’s computer during testing and actions to take to resolve the EWS are located in the PARCC PearsonAccess User’s Guide in section Students should be instructed to ALWAYS raise their hand when presented with any of the EWS screens. They should NEVER click the Test Proctor-Click Here button. NOTE: It may be necessary to contact your local Technology Coordinator to determine the appropriate course of action. Additional information on all TestNav 8 error messages and what to do can be found in the TestNav 8 User’s Guide. [read slide]

141 Infrastructure Trial Setting up an Infrastructure Trial

142 Infrastructure Trial Introduction
What is an Infrastructure Trial? Answer: An Infrastructure Trial is a “dress rehearsal” of a computer- based assessment. It does not use real student information. This is low-stakes, dry run for final confirmation that: TestNav is configured correctly Devices can successfully run TestNav Network will bear the full load Participating staff know what to do and when to do it for computer-based assessment [Read Slide] An Infrastructure trial provides an opportunity to review your device, network, and staff readiness in a low-stakes assessment and most importantly, providing the least impact on students.

143 Infrastructure Trial Introduction
Who should be involved in an Infrastructure Trial? Answer: Everyone within the local education agency and the schools who will have a role in the computer-based PARCC assessments should be included in the Infrastructure Trial. Test Coordinators Test Administrators Technology staff [Read slide.] You should Involve any district and school staff responsible for participating in a computer-based assessment. It provides the opportunity to collectively evaluate the test environment and identify and resolve potential issues prior to the operational assessment.

144 Infrastructure Trial Introduction
Where do I access the Infrastructure Trial? Answer: The Infrastructure Trial is conducted using the PARCC Training Center. The PARCC Training Center is a sand box site that offers the ability to create “dummy” students in bulk already registered and assigned a test to reduce preparation time. Set up login access for all staff participating Create “dummy” students in PARCC Training Center for the Infrastructure Trial and assign to test sessions Confirm technology setup and configuration using Infrastructure Trial test [Read Slide] The “create students” wizard is only available in the PARCC Training Center to reduce setup time. In the live PARCC PearsonAccess Field Test site you would upload student data using the student data file. You should not include real student identifying information in the Training Center environment, you should only use “dummy” student data.

145 PARCC Training Center Log In
The Infrastructure Trial is conducted in the secure PARCC Training Center which can be accessed on the Training Center tab from the home page of the PARCC PearsonAccess site or at You can access the PARCC Training Center From the PearsonAccess site Training Center tab. Sign in once you have received your login access information. If you are the district coordinator, you will need to provide login access to all users that will have a role in the computer-based assessment or delegate responsibility for this activity. Learn more about creating login access in the PearsonAccess User Guide. You will notice that there is a visual difference between the Training Center site and the live assessment site. The Training Center uses a brown theme in order to distinguish it from the blue live assessment theme. It is important that you are aware of which environment you are working in so that you do not inadvertently input real student information into the Training Center. NOTE: If your state currently uses PearsonAccess for other assessments, you will have a separate login and password for the PARCC Training Center and PARCC operational PearsonAccess site. The PARCC Infrastructure Readiness Guide is available in the Manuals and Documents section of the PARCC PearsonAccess Support page. NOTE: You will have a separate login and password for the PARCC Training Center and PARCC PearsonAccess Field Test site. The PARCC Infrastructure Readiness Guide is available in the Manuals and Documents section of the PARCC PearsonAccess Support page.

146 Emerging Technologies: Virtualization and Tablets
[Read Slide]

147 iPads & Computer-based Testing
Apple iPads have some unique considerations when used for TestNav iPads cannot run Java so TestNav can’t lock down the device properly like “standard” computers via the browser. Pearson has developed an iPad TestNav app which is now available from the Apple App Store. Student Response Files (SRFs) will be saved locally through the application Districts must take steps to configure iPads to deliver tests securely Disable screen capture Disable Home button functionality Enable “single app” mode [Read Slide] More information about testing on iPads and Chromebooks will be available in January 2014 in the Emerging Technologies and Security for Computer-Based Testing training module

148 iPads and Chromebooks There’s an app for that. . .
To get the TestNav 8 app for the iPad and Chromebook go to: iOS:  Search the Apple App Store for 'TestNav‘ Chromebook: Direct link to the app:  https://chrome.google.com/webstore/detail/testnav/mdmkkicfmmkgmpkmkdikhl bggogpicma. (Not yet searchable in the Chrome store – coming soon.) Test Administrators will all need to know that there is an app to launch for tablet testers since this is different from how the students access TestNav from desktop and laptop computers. Additionally, the Test Administrator will need to instruct the students testing on tablets to not use the TestNav url address on the unique student authorization tickets that are handed out. A TestNav app is now available for these devices, which will need to meet minimum system requirements in order to run the app. Additional readiness instructions for these devices will be posted to the PARCC PearsonAccess Support page soon.

149 iPads & Computer-based Testing
There are multiple options on how to enable “single app” mode Manually enable Guided Access single app mode on iOS 6 or iOS 7 iPads Manage iPads (iOS 6 & iOS 7) via Apple Configurator and use Apple Profile Manager or a 3rd party Mobile Device Manager (MDM) to push a secure testing configuration Manage iPads (iOS 7 only) via Apple Configurator and a 3rd party MDM to provide on-demand secure configuration using app- requested single-app mode There are multiple options on how to enable “single app” mode for iPads Manually enable Guided Access single app mode on iOS 6 or 7 Manage iPads (for iOS 6 & 7) via Apple Configurator and use Apple Profile Manager or 3rd party Mobile Device Manager (MDM) to push secure testing configuration Manage iPads (for iOS 7 only) via Apple Configurator and a 3rd party MDM to provide on-demand secure configuration using app-requested single-app mode For more information about configuring iPads for computer-based assessments, view the Emerging Technologies and Security with Computer-Based Assessments training module available on

150 Virtualization What is Virtualization?
Using your monitor/keyboard/mouse to look at and run software on some other computer “Thin Clients” are one type of virtualization VDI (Virtual Desktop Infrastructure) is becoming popular as a way of turning aging computers into terminals, instead of retiring them What is Virtualization? Virtualization is using your monitor, keyboard and mouse to look at and run software on some other computer “Thin Clients” are one type of virtualization VDI (Virtual Desktop Infrastructure) is becoming popular as a way of turning aging computers into terminals, instead of retiring them

151 Virtualization Security Concerns
The virtualized environment runs on a central server and streams the user interface to workstations. Looking at this diagram we can see several virtualization security concerns. Virtualization security settings on the server are typically unable to be accessed or controlled by the test delivery engine, which means the test delivery engine can not verify or control the security of the computer-based test. Streamed data between the virtualization server and workstations may not be encrypted and could be intercepted by “man in the middle” exploits. This could potentially expose Secure test content, Student keystrokes and interactions with TestNav and Student responses to capture or manipulation. Virtualization running on student workstations may not properly lock down the environment and provide a secure online testing environment. The test delivery engine may be unable to prevent student use of other applications, unable to prevent capturing screen and test content, and there is a lack of visibility to virtualization “modal” windows Virtualization performance issues could also potentially negatively impact students’ ability to test.

152 TestNav and Virtualization
Pearson is working with individual virtualization vendors to qualify their solutions for use with TestNav Approved virtualization solutions will be listed on: Non-approved virtualization solutions may expose secure content of computer-based tests to unauthorized individuals and is not recommended. PARCC will soon be posting a virtualization guide outlining the steps for districts and schools to take for non-qualified solutions. While virtualization does present some security challenges, it is still possible to use a properly configured virtualization solution. Pearson is actively working with individual virtualization vendors to qualify their solutions for use with TestNav Approved virtualization solutions will be listed on: and will provide the necessary configuration instructions to ensure students can safely and securely test. The use of any non-approved virtualization solutions may expose secure content of computer-based tests to unauthorized individuals and is not recommended.

153 Other Technology Considerations
Additional Training Modules for Technology Setup: Located on the PARCC Training Management System at Additional training is available to learn more about the Technical Setup, SystemCheck, Setting up an Infrastructure Trial, and emerging technologies supported for the PARCC field test. The SystemCheck training module will provide instruction on how to use SystemCheck to evaluate your device and network readiness. The module will demonstrate how you can determine your network capacity by adding proctor caching computers to reduce bandwidth utilization. The Setting up an Infrastructure Trial training module will provide you with information about purpose and importance of conducting an Infrastructure Trial prior to the PARCC field-test to confirm readiness. The Emerging Technologies and Security with Computer-Based Testing training module will introduce you to new technologies supported for computer-based assessments. If you are planning on using iPads or Chromebooks, this module will provide you with information on additional setup requirements necessary to secure the desktop for high-stakes assessments. This module will also review special considerations for virtualization and thin client environments. Additionally, this module will provide best practice information for making sure that your computer lab or classroom is ready for secure, high stakes, computer-based testing. Student Data Upload Overview - This module provides instructions for states, districts and schools to create Student Data Upload (SDU) files using the PARCC SDU file layout and field definitions, and submit the file in PearsonAccess.

154 Resources & Additional Support
PARCC Support Center That concludes our presentation. For additional support, you may contact the PARCC Support Center at or by at


Download ppt "Training Workshop for the PARCC Field Test in Massachusetts"

Similar presentations


Ads by Google