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Park City Soccer Club Annual General Meeting - 2013 1.

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Presentation on theme: "Park City Soccer Club Annual General Meeting - 2013 1."— Presentation transcript:

1 Park City Soccer Club Annual General Meeting

2 ROLL CALL Board Members Team Representatives Park City Soccer Club Annual General Meeting

3 PCSC BOARD MEMBERS *President:Paul Baniewicz *Vice President:Dennis Hoglin *Treasurer:Mike Dufner *Secretary:Ceci Laufer *At Large:Ed Shagen Registrar/Administrator:Kristen Pearson Coaching Director:Bob Martin Tournament Director:Shelley Gillwald *Voting Members Park City Soccer Club Annual General Meeting

4 NOTIFICATION of 2013 PCSC AGM From: Park City Soccer Club Sent: Thurs 3/1/13 6:23 PM ***PLEASE MARK YOUR CALENDARS*** The Annual General Meeting for the Park City Soccer Club has been scheduled for 6:00 pm on Thursday, March 28th, 2013 at the Trailside Park Offices (Conference Room). Anyone interested is welcome and encouraged to attend this meeting. For matters requiring a vote, i.e. Board Member election, changes in Bylaws, etc., each affiliated Club team (i.e. GU-11, BU-14 etc.) must have in attendance TWO Team Representatives. These representatives shall serve a one-year term and can either be elected by their respected teams members (1 vote per team player) or appointed by the Team Manager in the event no team representatives are elected. The Team Manager(**IMPORTANT**) is then required to register the elected or appointed Team Representatives with the Club Secretary (Ceci Laufer – at least 72 hours in advance (by 6:00 pm on Monday, March 25th, 2013) of the AGM meeting. If Team Representatives are NOT registered in a timely manner, the affiliated team shall forfeit their participatory votes. If you wish to have a say in voting matters concerning your child, your team, and the Park City Soccer Club, please notify your team manager and plan on attending the AGM on March 28th. Ceci Laufer PCSC Secretary Park City Soccer Club Annual General Meeting

5 ACCEPTANCE of 2012 AGM MINUTES Minutes are posted on parkcitysoccer.org Motion to approve? Second of the motion? Vote Park City Soccer Club Annual General Meeting

6 SCHEDULE OVERVIEW Community Information Meeting:Tuesday, May 7 th Tryouts:May 28 th – June 7 th Club Registration Meeting:Monday, June 10 th Summer Training Schedule All X-League, Comp League & High School Teams Summer Tournament Play:June – Labor Day 2013 PCSC Summer Camp:June 24 – 27, 2013 Summer League/Functional:July – August 2013 Park City Extreme Cup:August 1 - 3, 2013 PCSC Academy Camp:August 6 – 9, 2013 Summer Training:June – August 2013 **High School Girls teams train through late July due to eligibility rules** Park City Soccer Club Annual General Meeting

7 SCHEDULE OVERVIEW Fall Training Schedule X-League, Comp & High School Boys Teams Fall Game Season:Mid August – Mid October Fall Academy:September – December Fall Tournament Play:Mid October Boys State CupMid October Winter Indoor Training Schedule All X-League, Comp & High School Teams Winter Tournament Play:November 2013 – February Presidents CupFebruary 13 – 16, 2014 Indoor Training – Session 1:December 2013 Indoor/Outdoor Training – Session 2:January – March 2014 **High School Boys teams train through Presidents Day due to eligibility rules** Park City Soccer Club Annual General Meeting

8 SCHEDULE OVERVIEW Spring Training Schedule X-League, Comp & High School Girls Teams Indoor/Outdoor Spring Training Feb – March Spring Game Season:March – Mid May Spring Academy:February – Mid May Spring Tournament Play:March – May Girls State CupMay 2014 Park City Soccer Club Annual General Meeting

9 UNIFORMS --Individual uniform pieces are available for re-order through Soccer International in Salt Lake City --All new players to PCSC are required to purchase full uniform kits to include warm-ups and backpacks --2 nd year of our uniform cycle per contract with Adidas --$250 - $300 estimated pricing for entire uniform kit Park City Soccer Club Annual General Meeting

10 TOURNAMENTS --Tournament Play is at the discretion of each individual Team, Coach and Coaching Director --Club Program Fees cover the entry fees for the PC Extreme Cup and one more tournament throughout the year --Travel expenses for tournaments are additional and not included in Club Program Fees Park City Soccer Club Annual General Meeting

11 PCSC PROPOSED PROGRAM FEES U7-U10 ACADEMY PROGRAM $275/SEASON---FALL AND SPRING X-LEAGUE U9---$1100 U10---$1400 FULL-YEAR COMPETITIVE PROGRAM U11-U14---$1400 HIGH SCHOOL AGE PROGRAM U15-U18---$1000 PRACTICE ROSTER U9-U18---$50/MONTH *A $200/family Volunteer Deposit will be added to the program fees for all rostered players. This deposit can be earned back by completing club volunteer hours throughout the year. Park City Soccer Club Annual General Meeting

12 WHAT DO PROGRAM FEES INCLUDE? Park City Soccer Club Annual General Meeting Coaching Fees Outdoor Field Fees Indoor Facility Fees Referee Fees PCSC Summer Camp Functional Trainings Drop-in Sessions UYSA Registration Fees PC Extreme Cup Team Entry 1 Team Tournament Entry Specialized Trainings Equipment Fees

13 TOTAL COST COMPARISON Park City Soccer Club Annual General Meeting Program Fees U9---$1000 U10-U14---$1275 High School---$900 Refundable Volunteer Deposit---$ hours for full refundall or nothing Uniforms--$285 Team Tournament Entry Fees ---$50/Tournament Extra per tournament $1760 Total for Full-Year Competitive Program Fees5% increase + 1 Tournament Entry U9---$1100 U10-U14---$1400 High School---$1000 Refundable Volunteer Deposit---$200 $15/hr refund up to 10 hours for full refund UniformsReplacements and New Players only Team Tournament Entry Fees---$50/Tournament 1 included in new Program fees $1600 Total for Full-Year Competitive

14 VOLUNTEER INCENTIVE PROGRAM The success of PCSC is dependent upon each family being committed and supporting Club sponsored activitiesespecially the Park City Extreme Cupthrough completion of volunteer hours. To ensure that the membership contributes to PCSC volunteer needs, a $200 refundable volunteer deposit will be added to program fees at registration. *EACH FAMILY IS ASKED TO CONTRIBUTE 10 VOLUNTEER HOURS DURING THE YEAR* How do families recoup their $200 Volunteer deposit? -Each Volunteer hour earns a refund of $15 (1-9 hours) -Full Volunteer participation of 10 hours earns the full $200 refund -Deposits can be refunded once Program Fees are paid in full OR can be credited against a balance due Park City Soccer Club Annual General Meeting PCSC Activities -Camps -Tryouts -Scholarships -Uniforms PCSC Administration -Board Member -Team Manager -Team Representative -Team Volunteer Coordinator Park City Extreme Cup -Committee Representative -Pre-Tournament -Tournament Staffing -Tournament Wrap-up

15 REPORT of OFFICERS/COMMITTEES Coaches/Teams – Bob Martin Treasurer/Budget – Mike Dufner Registrar/Administrator – Kristen Pearson Park City Extreme Cup – Shelley Gillwald Park City Soccer Club Annual General Meeting

16 COACHES/TEAMS Bob Martin Park City Soccer Club Annual General Meeting

17 17 BoysGirlsCombined Academy U8-U9 U10-U11 X-League U9 U10 Competitive U11 U12 U13 U14 High School U15 U16 U17 U18 Total Teams PROJECTED TEAMS

18 PCSC SUMMER CAMPS 2013 *PCSC Summer Camp* ******WILLOW CREEK PARK****** Monday, June 24 th - Thursday, June 27 th 9:30AM - 2:30PM FOR AGES 7 – 17 *PCSC CAMP IS FREE TO PCSC ROSTERED PLAYERS *$250 FOR ALL 4 DAYS FOR GUEST (NON-ROSTERED) PLAYERS *PCSC Academy Camp* ******TRAILSIDE PARK****** Tuesday, August 6 th - Friday, August 9 th 9:00AM - 11:00AM FOR AGES 6 – 9 *$100 FOR ALL 4 DAYS Park City Soccer Club Annual General Meeting

19 TREASURER/BUDGET Mike Dufner Park City Soccer Club Annual General Meeting

20 20 Park City Soccer Club Budget Forecast2013 Budget June '11 - May '12June '12 - May '13June '13 - May '14 Revenue Program Fees $290,840 $266,451 $289,800 Uniforms 16, Camps 18,233 8,040 8,000 Interest Income Service Fees 3,075 2,775 2,800 Anonymous Donation 10,000 Total Revenue $356,146 $287,380 $310,700 Expenses Total Coaching Expenses$197,947 $188,708 $199,550 Camps 11,054 8,023 8,200 Academy 31,009 19,976 18,550 Uniforms 12, Ref Fees 12,479 10,092 10,063 Field/Gym Fees 18,660 18,250 18,316 Total Admin 41,496 39,497 42,625 Scholarship 32,117 34,975 35,000 Team Tournaments 2, Total Operating Expense $359,516 $310,361 $323,141 Operating Income $(3,370) $(22,889) $(12,441) -1%-8%-4% PC Extreme Cup Tournament Revenue $175,491 $180,305 $227,875 Tournament Expense 135, , ,430 Net Tournament Income$39,870$31,409$55,445 CLUB NET INCOME$36,500$8,520$43,004 7%2%10%

21 PROPOSED BUDGET Motion to approve? Second of the motion? Vote Park City Soccer Club Annual General Meeting

22 REGISTRAR/ADMINISTRATOR Kristen Pearson Park City Soccer Club Annual General Meeting

23 SCHOLARSHIPS Cheryl White-Hamrick Earl and Carmela Foote Park City Soccer Club Annual General Meeting

24 PARK CITY EXTREME CUP Shelley Gillwald Park City Soccer Club Annual General Meeting

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30 THANKS FOR YOUR HELP Paul Baniewicz – Outgoing Board Member Mike Dufner – Outgoing Board Member Dennis Hoglin – Outgoing Board Member Cheryl White-Hamrick and All Team Managers Shelley Gillwald and Tournament Committee Park City Soccer Club Annual General Meeting

31 PROPOSED CHANGES TO PCSC BYLAWS Motion to approve? Second of the motion? Vote Park City Soccer Club Annual General Meeting

32 NOMINATIONS for BOARD POSITIONS --Candidates must have declared their interest 72 hours in advance of the AGM with Club Secretary --Candidates must be nominated and be present to accept --All nominations must be seconded Park City Soccer Club Annual General Meeting

33 NOMINATIONS for BOARD POSITIONS >> X - Paul Baniewicz X - Hans Dellenbach X - Patrick Obrien Park City Soccer Club Annual General Meeting

34 ELECTION RESULTS --Officers of the PC Soccer Club will count ballots tonight --All who are interested are welcome to stay --Newly appointed officers of the Club, if any, will be voted upon by quorum of the 5 elected officers at the first Board meeting following the AGM --1 year Board appointments (up to 5) THANKS FOR YOUR COMMITMENT AND PARTICIPATION THIS EVENING Park City Soccer Club Annual General Meeting

35 Motion to Adjourn? Second of the motion? Park City Soccer Club Annual General Meeting

36 SEE YOU ON THE PITCH! 36


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