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EMu Support A presentation by Giselle Stanton Collection Information Manager- Standards and Support Collection Information Services The Museum of New Zealand.

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Presentation on theme: "EMu Support A presentation by Giselle Stanton Collection Information Manager- Standards and Support Collection Information Services The Museum of New Zealand."— Presentation transcript:

1 EMu Support A presentation by Giselle Stanton Collection Information Manager- Standards and Support Collection Information Services The Museum of New Zealand Te Papa Tongarewa

2 Overview The Museum of New Zealand Te Papa Tongarewa Engaging the EMu users Delivering and managing in-house EMu support services

3 Museums open the door to a new digital era, but are your staff ready to step out?

4 The Museum of New Zealand Te Papa Tongarewa The Museum of New Zealand Te Papa Tongarewa is a forum for the nation to present, explore, and preserve the heritage of its cultures and knowledge of the natural environment in order to better understand and treasure the past, enrich the present and meet the challenges of the future

5 Te Papas Collections

6 Natural Environment Fish Molluscs Birds Crustacea Land mammals Plants / Botany Insects Marine invertebrates Marine mammals Fossil vertebrates Reptiles and Amphibians

7 Humanities Collections Art History Pacific Cultures Taonga Maori Collected Archives Museum Archives Photography

8 The Collection Staff Art and Collection ServicesMatauranga Maori History and Pacific Cultures Natural Environment Curators Collection managers Curators Collection managers Curators Collection managers Curators Collection managers Imaging - Acquisitions - Loans - Copyright - Collection Information - Conservation Exhibitions & Education (2008)

9 Survey Monkey

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17 The Survey : Understanding the Users 39% of respondents use KE EMu on a daily basis 11.9% of respondents use KE EMu once a month

18 KE EMu Self Evaluated Competency 48% know the basics 43% rated themselves as competent

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20 Which of the following KE EMu functions would you like to learn more about? Creating lists (24) Sorting (23) Creating Groups (23) Searching (22) Reporting (18) Copying ditto-ing Editing (16) Shortcuts and Commands (9) Data entry (9)

21 Support is excellent. The newsletters are very good and excellent for future reference. More training always welcome! The system seems so vast that it is at times unwieldy and - with underdeveloped knowledge/user skills - difficult to navigate. EMu help has always been excellent - although sometimes ing back and forth to explain a more complicated problem/request can be time consuming.

22 Training available on request Refresher Training 2 hrs Loading Media 3hrs Shortcuts and Commands 1hr Advanced Searching 1hr Data Entry 1hr Thesaurus 1hr

23 Collection Process Training (being developed) Loans Acquisitions Exhibitions and experience

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25 EMu Help Approximately 120 requests per month Assistance: One-on-one help and training: EMu Clinic every Wednesday, Cable Street 9-12am and Tory Street 2-5pm. Group Workshops: Available on request contact

26 EMu Help Service

27 EMu Support Tracker Template

28 I have inadvertently created two MA_I records for images that don't exist. In collection events, can you please globally change Hen & Chickens to Hen and Chickens. Annoyingly I find that collection event for M is still "restricted". Can you please link this to the same CE as M Please fuse multiple taxonomy entries for the following under SPECIES Alcithoe sp. Allodiscus sp. Ammonicera sp. 1 Buccinulum sp. Cytora sp. Diala sp. Gari sp. Kellia sp. 1 Lepidotheuthis sp. Limaria sp. Lissarca sp. 1 Maorithyas sp. Mitrella sp.

29 Audit of staff activity in KE EMu New Catalogue/ Collection Records total for quarter: 5,160 new records. Sorted by "Department" 1.155Archives - Collected 2.5Archives - Museum 3.739Art 4.467Birds 5.9Crustacea 6.38Fish 7.93Fossil Vertebrates 8.250History 9.697Insects 10.2Marine Mammals Molluscs 12.29Pacific Cultures Photography Plants 15.10Reptiles and Amphibians 16.2Taonga Maori 5160Total

30 EMu Support Continue to deliver training and support. Continue to clean-up inconsistent data, improve help services and in the next year shift the priority to developing standards. Te Papa Catalog Manual guided by the standards in Cataloging Cultural Objects,2006 The Collection Processes will be based on the SPECTRUM model.

31 The Museum of New Zealand Te Papa Tongarewa Engaging the EMu users Delivering and managing in-house EMu support services


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