Agenda Saturday Part 1 0900h – 1230h (Statisticians and Meetdirectors) - WELCOME (NAMES, ADDRESS, PHONE NUMBERS) - PROGRESSION OF OFFICIALS - WHAT DOES A STATISTICIAN DO? - WHAT DOES A MEETDIRECTOR DO? - HOW TO ORGANIZE A MEET - SPECIAL ITEMS (e.g. aging up, 8&unders) - EFSL on the Internet
Agenda Saturday Part 2 1330h – ????h (Statisticians only) - THE HYTEK SOFTWARE SYSTEM - OVERVIEW OF HOW THE PACKAGES WORK TOGETHER - DETAILS OF TEAM MANAGER MEET MANAGER COMMLINK (only DOS) - SETUP OF THE BASIC DATABASES (MM) - MODIFICATIONS TO THE BASIC MEET SHELL - THE DOLPHIN TIMING SYSTEM - LETS DO A (PAPER) MEET
Agenda Sunday Part 1 0900h – ????h (Statisticians and Coaches) - THE HYTEK SOFTWARE SYSTEM - OVERVIEW OF HOW THE PACKAGES WORK TOGETHER - DETAILS OF TEAM MANAGER - SETUP OF THE BASIC DATABASES (TM) - ENTERING NEW SWIMMERS - DECLARING ENTRIES FOR THE NEXT MEET - IMPORT AND EXPORT FUNCTIONS - REPORT OPTIONS - TEAM MANAGER AS COACHING TOOL
My Address Martin Seidel Wielandstr. 15 52511 Geilenkirchen Tel: 02451/5607 email: firstname.lastname@example.org
Progession of Officials (1) Level 1ALevel 1B Clerk of Course Scorer/Recorder Awards Clerk Chief Timer Head Lane Timer Lane Timer Training at Team Level 1A Clinic1B Clinic (1 Meet) Administrative Category Standard Category
Level 2B Stroke & Turn Judge Starter 2B Clinic Training at League Level Assistant Meet Director Level 2A (3 Meets) (2 Meets) (3 Meets) Administrative Category Standard Category Level 4 Head Official Level 3B Referee Head Stroke & Turn Judge 3B Clinic Level 3A Meet Director Statistician 3A Clinic (3 Meets) (2 Meets) (3 Meets) (1 Season) Progession of Officials (2)
Duties of the Statistician (1) 1. Maintain the statistics on all swimmers in all age groups 2. Prepare the computer software for each home and away Meet 3. Order patches and awards as necessary 4. Prepare ribbons for each home meet 5. Select and train people for the meet office 6. Ensure sufficient number of people (7) are available for the meet office (awards, scoring, clerk of course,....) 7. Supervise the scorers table to ensure accurate and timely Results. 8. Ensure results of meets are posted as compiled
Duties of the Statistician (2) 9. Furnish each visiting team completed ribbons, entry cards and computer statistics 10. Prepare meet results on disk (email) and paper for the league 11. Provide statistics to the coaching staff as required 12. Provide statistics for letters and end of year awards 13. Write the meet results and submit to publicity for publishing in the Stars and Stripes, local newsletters 14. Ensure that meet results are posted in the statistics book Points of contact: Meet director, publicity, coaching staff, statisticians From other teams, league statistician
Duties of the Meet Director (1) 1. Ensure sufficient number (32) of trained people are available for set up, tear down, cleaning, office and concessions 2. Confirm pool opening with pool staff 3. Prepare the concessions area (tables, coffee machine, broiler, cash box(es), etc) 4. Ensure that timing/starting system is in place and working 5. Ensure that PA system is in place and working 7. Ensure that entry procedures are coordinated with security 8. Ensure sufficient number of chairs, tables and clipboards are available for timers, starter and officials
Duties of the Meet Director (2) 9. Provide sufficent number of stopwatches, starting aids (start horn, whistle etc) 10. Furnish each visiting team with your pool rules (day before meet), start and warm-up time and a road map 11. Prepare briefing for officals, timers and coaches 12. Provide briefing to officials and coaches about the conduct of your meet 13. Act as Administrative Referee Points of contact: Head official, publicity, meet coordinator, statistician, pool staff, hosting, concessions, meet coordinator from other teams Ref: USSRR Meetdirectors Handbook, USS Swimming rules and regulations
HEAD OFFICIAL (REFEREE) STATISTICIAN STARTER CLERK OF COURSE HEAD TIMER RECORDER 3 STROKE & TURN JUDGES SCORER 2 PLACE JUDGES RIBBONS 15TIMER (5 LANES) MARSHALLER HEAT WINNER RIBBONS 2 RUNNERs before and after the meet MEET ORGANIZATION (1)
MEET DIRECTOR STATISTICIAN STARTER CLERK OF COURSE HEAD TIMER RECORDER 3 STROKE & TURN JUDGES SCORER 2 PLACE JUDGES OPT RIBBONS 15TIMER (5 LANES) MARSHALLER HEAT WINNER RIBBONS 2 RUNNER during the meet MEET ORGANIZATION (2)
Name Convention Meet names are composed from Team abbreviation and date (year, month, day) Sample Berlin September 8th BLN090908 Team abbreviations are military 3-letter code: Aviano Berlin Brussels Brussels NATO Eifel Geilenkirchen Heidelberg Hohenfels Kaiserslautern Lakenheath Lisbon Naples Rota Shape Sigonella Stuttgart Vicenza Vilseck/Grafenwöhr Wiesbaden AVI BLN ESB NMS EFL GKN HDG HFL KMC LKH LIS NPS RTA SHP SIG SGT VZA VGC WSN
SWIMMER IDENTIFICATION Format: 14 digits GKN870509SEI0B TeamBirthday YYMMDD Last Name 3 letters Serial number Mandatory !!! No ID, No Swimmer Boy Girl First Teamroster latest September, 20 th Mandatory !!! No Roster, No Team
2012/2013 Divisions Rhineland Division Berlin Heidelberg Kaiserslautern Stuttgart Benelux Division Brussels Geilenkirchen Lakenheath NATO SHAPE
2009-2012 Champs Qualification Times Girls QT50 FR 100 FR 200 FR 400 FR 100 IM 200 IM BKBRFL 8&Under 49.251:55.294:24,99*2:05.304:40.490:59.751:06.321:02.49 9 years 42.521:41.193:54,59*1:53.044:06.090:53.870:59.190:56.45 10 years 39.791:30.19*3:16,99*1:43.593:40.290:47.990:52.790:47.49 11 years 36.97*1:22.29*3:08,49*1:34.59*3:23.79*0:44.88*0:48.590:41.89 12 years 35.19*1:15.49*2:47,39*1:28.59*3:08,59*0:40.59*0:45.190:38.79 13/14 years 34.29*1:14.39*2:40.195:34.593:00.09*1:21.99*1:32.891:21.19 15/16 years 33.59*1:12.69*2:35.99*5:29.39*2:55.991:19.69*1:30.59*1:19.39 17/19 years 33.19*1:11.692:34.99*5:27.09*2:53.99*1:19.19*1:30.09*1:18.39 * indicates changes from 2004/2008 season From the May '04 presidents meeting: 1. All Qualification times will be the ASCA "BB" standard (TUSS in TeamManager).
2009-2012 Champs Qualification Times Boys QT50 FR 100 FR 200 FR 400 FR 100 IM 200 IM BKBRFL 8&Under 48.131:52.094:12,49*2:16.894:37.691:02.491:07.590:59.99 9 years 41.721:38.493:48,59*1:51.994:04.090:54.490:59.290:52.19 10 years 38.891:28.293:08,89*1:40.693:38.890:48.29*0:52.990:46.39 11 years 36.991:20.59*2:53,99*1:32.89*3:22.49*0:43.69*0:48.990:42.29 12 years 34.29*1:14.99*2:42,99*1:25.69*3:07.09*0:40.29*0:45.090:38.89 13/14 years 31.491:08.792:29.89*5:17.79*2:47.89*1:16.891:26.291:15.29* 15/16 years 30.29*1:06.092:23.695:07.492:41.791:13.19*1:22.491:11.99* 17/19 years 29.29*1:04.192:21.295:01.192:37.59*1:10.89*1:20.89*1:10.19* * indicates changes from 2004/2005 season From the May '04 presidents meeting: 1. All Qualification times will be the ASCA "BB" standard (TUSS in TeamManager).
New Items (1) 50m and 200m events for 13/19years (boys and girls) optional for hosting teams (Headcoach Challange) Qualifying events for long distance (optional) Penthatlon scoring remains unchanged No minimum seed times for regular season meets Long Distance Meet 12 & Under: 400 FR 11/19 years: 400 IM, 800 FR, 1500 FR Qualifications times mandatory, Records are established Agegroups: 10&under, 11, 12, 13/14, 15/16, 17/19
New Items (2) (1) Teams will not be able to host sanctioned meets if they did not attend the Clinics. (2) Team results will not be authenticated for League Standings if the roster deadline is not met (18.09.12, 08.01.13). (3) Team results will not be authenticated for League Standings if the results deadline is not met. (4) Visiting Teams must notify the hosting team if they are unable to bring the required number of meet workers per EFSL Bylaw: 104.2 EFSL Proposes as a minimum: 1-10 Seeded swimmers = 1 volunteer 11-25 Seeded swimmers = 3volunteers 26-40 Seeded swimmers = 5 volunteers 41+ Seeded swimmers = 7 volunteers
New Items (3) Split times Implementation of standardized Meet Announcement Including whether Host team would take splits or not. Splits may be taken in the following events: Relays 4 X 50 m Medley & Free / leading swimmer (50m) 200m I.M., first leg (50m) 400m Free, first leg (100m, no flip turn) 400m IM, first leg (100m)
New Items (4) Meet Results - Score Sheets The host team is responsible for sending the results of all regular meets to the EFSL statistician by 2000 hrs on Tuesday night following the meet. A $50 fine will be levied against the meet host team whose results are not received by the deadline (time stamped); and another $50 for each 5 working days thereafter. The Divisionals meet Head Statistician must submit meet results to EFSL Statistician within 24 hours after the end of the meet; otherwise a $100 fine will be levied against the offending Divisional hosting team.
New Items (5) Addendum to the Official Roster submitted to the EFSL Statistician Team presidents are to send a statement with the official roster stating, I certify that the swimmers listed on this roster are eligible to compete in the EFSL per the requirements listed in the EFSL Bylaws. Team presidents are to sign and send the following statement, I, (team presidents name) have read and accept the EFSL Bylaws. This statement could be on the same sheet as the team roster. Statements must be scanned and emailed to the EFSL Statistician and President by the dates listed on the EFSL Calendar.
New Items (6) Teams offering extended meet shell(s) (to be announced in the meet announcement) - Standard plus Long Distance events - Standard plus HCC - Pentathlon shell (up to 5 entries per swimmer) - Double score shell All other meet dates uses standard meet shell
Hy-tek Interchange WINDOWS TEAM MANAGER TO LEAGUETO MEETS WINDOWS MEET MANAGER How it works together (WIN) THE HYTEK SOFTWARE SYSTEM Timing System Scoreboard WINDOWS BUSINESSMANAGER
Organize your harddrive !!! ENTRY.MM EVENT.MM EXEC.TM HASH.MM MEET.MM RELAY.MM SPLITS.MM SWIMMER.MM TEAM.MM 40014 20800 0 11200 1000 6072 0 70200 3280 C:\ DOS NORTON EFSL ORCA TMGR MMGR TMDTA BLANK MMDTA BLANK MMDTA TRIAL HOME1 SHP090908 TMGR TREES AND FILES
Meet checklist (1) Before the meet - Are all swimmers entered in Team Manager for the upcoming meet ? - Print swimmers entries, check for completeness and special cases (DQs) - Commlink your meet data into Meet Manager – or - Email the CFILE to the hosting team - Make two copies of your CFILE (USB stick and paper) You are at the meet - Integrate your data into Meet Manager - Print meet roster by team - Do changes and scratches
Meet checklist (2) Seed the meet Print meet program (1 copy for the Clerk of Course, 1 for the referee, 1 for each team) Prepare list for starter Print deck labels/cards Run meet Time stamp result printouts (protests !) Print ribbon labels after each stroke After meet duties Print team score and let it sign by the referee and all teams (coaches)
Meet checklist (3) back-up the meet to disk for every team and the League (email) print scoresheet and send them with the disk and the officials qualification form to the League statistician or email results, send scoresheet and qualification form give every team their event print-outs, ribbons, score sheet and USB stick if requested, print meet summary print top 10 individual scorers (triple winners) and give them together with the team scores to your publicity Commlink your meet (team data) into your Team Manager Get ready for the next meet
!!! Standard Scoring !!! Individual Events 2 Teams: 5 - 3 - 1 3 Teams: 6 - 4 - 3 - 2 - 1 4 Teams: 8 - 6 - 5 - 4 - 3 - 2 - 1 5 Teams: 10 - 8 - 7 - 6 - 5 - 4 - 3 - 2 - 1 6+ Teams: 12 –10 –9 –8 –7 –6 –5 –4 –3 -2-1 Relay Events 2 Teams: 7 3 Teams: 8 - 4 4 Teams: 10 - 6 - 2 5 Teams: 12 - 8 - 4 - 2 6+ Teams: 14 – 10 – 6 – 4 -2 } } Places to score: one less than twice the number of teams Places to score: one less than the number of teams !!!
Take care !!!! Disqualification Check the back of card for the reason of the DQ (Code) Is this a valid reason ? If in doubt, see the Referee ! Is the text missing ? See the Referee ! Is second signature missing? See the Referee! Questionable times Check integrity of the times by lane. Difference between times more than.3 seconds ? Adjust times !!! Notify the Referee !!! Permanent difference within the same lane, with the same timer? See Referee and Head timer !!!!
Special Items Awarding 8 & Under 8 & Under are scored seperately! 8 & Under are getting there own awards (place ribbons) Beat-my-time ribbons Only if your team uses them Every swimmer that swims a faster time than seeded (and swum before) in any stroke Seed time must be from a regular meet, not practice or time trials
Most Important You are the Statistician, not a deck official You will see all problems, errors, etc and solve them You are the Statistician, not a deck official, you do not make decissions !! Decissions are only made by the Referee !!
Age-up procedures (1) Set age-up date in TeamManager ( TM) to the actual age-up date for Champs (01.01.2013) Enter your swimmer in their events Export meet entries for MeetManager ( MM) In MM set the age-up date to the day of the meet, if Your meet is before the 31th December. After this date it is always the age- up date for Champs. Import the meet entry files. Age-up the meet.
Age-up procedures (2) 7. Check the 12 years old swimmer whose birthday falls between the meet date and 31 th December and will be 13 before the end of the Year. (They shouldnt have entries) 8. Delete the birthday and set the age to 13. 9. The entries are back. 10. Dont worry TM will sort all swimmers into their appropriate age group.
A A AA A A A A A A B B B ASCA National Achievement Awards Team Standards ASCA Swimming Standards
EFSL on the Internet Web Master: Frank Nosal swimefsl.org
TeamManager 1.Organizing Team - Athlete Data - Meet Results - Meet Entries - Recruitment Information - Customized Reports