Presentation on theme: "LA County Fire Department"— Presentation transcript:
1 LA County Fire Department Wellness Fitness Data Collection
2 Purpose Automate collection of yearly fire fighter fitness exams Standardize clinic fitness evaluation forms and reporting requirementsIncrease scheduling efficiencyForward data to IAFF/IAFC for analysis
4 Data Collection Software Capabilities Capture all medical data specific to LA County Fire and IAFF/IAFC request.Mail merge the following documents:Medical QuestionnaireMedical ReleaseMedical EvaluationStandard medical formsStandard medical summary reportRecruit data
5 Medical Clinics: Data Entry Software After each exam, the clinic will enter results into the data collection software.Standard reports will be printed and mailed to fire fighterA transmission file will be created for upload to LACOFD
6 Web Site Capabilities Secure all Web pages Schedule all employees, during their birth month, for medical exams at one of the six contracting clinics.Collect transmission data from clinicsDistribute standard forms and schedules to clinicsDisplay standard aggregated reports
7 Medical Clinics: Web Site Medical Clinics will log into the LACOFD Web server with a unique ID and passwordOnce logged on they may:Upload periodic files containing medical and physical fire fighter dataDownload exam schedulesDownload Standard formsDownload ICD-9 data (Yearly)
8 ICD-9 Codes LACOFD obtains subscription to ICD-9 database Post database on Website for download by clinics
9 Web Site Users Clinics LACOFD Wellness/Fitness Personnel IAFF Upload unidentifiable dataLACOFD Wellness/Fitness PersonnelCreate schedulesReview aggregated dataIAFFFire Fighters?Fill out IAFF questionnaire (Already built)
10 Fire Fighter Confidentiality Where is the Fire Fighter data?Current situation: Demographic and Medical Data stays at the clinic on paper and is mailed or couriered to OHP.New: All data stays at the clinic in a database for standard data entry methods and report generation.What data?All data specified in the Fire Services Joint Labor Management Wellness-Fitness Initiative (Identifiable)
11 Fire Fighter Confidentiality What data is transmitted to the county?Non-identifiable summaries of medical and fitness data (Subset of data held at clinic to be chosen by LACOFD)MedicalBlood Pressure/Pulse, Immunizations, Cholesterol, etcPhysicalMax VO2, push ups, Curl ups, etcIdentificationAge group (20-29, 30-39, 40-49, etc)ClinicBattalion
12 HIPPA Chain Fire Fighter will sign a release form before each exam. Only non-identifiable medical data will be transmitted to LACOFD.Identifiable data will be under protection of medical clinics – They are already HIPPA compliant.All searches into summarized medical data by LACOFD will be logged
13 Employee’s Role Fill out IAFF Questionnaire on-line Fill out Medical Questionnaire.Fill out Medical Release at clinic.Fill out Medical Evaluation form of clinic.
14 Clinic’s Role Utilize standard forms Capture all medical data in data collection softwareProvide all employee’s a standard summary reportUtilize a standard check list for all medical reportsExport non-identified medical data to LACOFD Web host
15 Fire Department Role Schedule medical appointment for employees Provide via a medical QuestionnaireProvide via the IAFF QuestionnaireProvide Medical Exam Evaluation form
16 Health Program Coordinator Capture information of the followingTetanusHep-B titerHep-C screeningTBExport quantitative data
18 Benefits of Capturing Data Identify groups that need additional training or programs: “Where does the money need to be spent?” and “ Is the money well spent”Over the years – reinforce validity of programs.
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