Presentation on theme: "Sport Club Council Meeting 10/23/13. Points of Contact YOUR SPORT CLUB PROGRAM MANAGERS ARE YOUR 1 ST POINT OF CONTACT. Only after you have attempted."— Presentation transcript:
Points of Contact YOUR SPORT CLUB PROGRAM MANAGERS ARE YOUR 1 ST POINT OF CONTACT. Only after you have attempted contacted them, should you proceed to contact Tyler. Program Manager office phone #: (785) 864-4519 Program Manager office email: firstname.lastname@example.org@ku.edu Office fax #: (785) 864-1777 Contact information for Tyler Spencer Office phone #: (785) 864-0792 Office email: email@example.com@ku.edu Cell #: (270) 779-4554 ONLY USE CELL IN EMERGENCY SITUATIONS
ITT deadlines If using restricted: Must submit ITT 15 business days prior to travel MUST MEET WITH PROGRAM MANAGER 10 BUSINESS DAYS PRIOR TO TRAVEL Confirm hotel/rental reservations 2 weeks prior to trip *** This is not the sport club staffs job! It is your job to set up hotel and vehicle rentals. If you do not know how to, ask.
Late information for Intent to Travel Forms If youre giving your Program Managers hotel/car rental/etc. information only a couple days prior to your trip, you will not be funded using restricted fees for the missing information.
All paperwork is turned into your program manager first!
Travel Receipt logs If your gas receipts exceed $0.55 per mile – then you will not get reimbursed for the excess spent. Do not list lodging/rentals/etc. if they have been prepaid by Tyler Only list those expenses if you need reimbursed for the purchases Please remember to pick up room receipts and turn into Tyler as soon as you get back Fill out both pages of the travel receipt log thoroughly to ensure proper reimbursement. Do not mark on receipts DO NOT FORGET TO SIGN THE BOTTOM OF THE 2 ND PAGE!!!
Receipt Logs Cont… When turning in receipt logs: List how your club did at the event!
Generated Income Membership Must have a waiver on file Must have paid dues through SOFAS account Must be an active member of club on Rock Chalk Central Members list Members full name Amount member paid Date dues were deposited Last day to deposit dues (to be applicable for FY 15 allocations): 1/31/13 Next meeting: Will hand out updated records of generated income and members list.
Club Conduct You represent the University of Kansas and the Sport Club Program. Treat everyone with dignity and respect. This includes your program managers, coordinator, and all rec facility staff.
Upcoming Important Dates: Supplemental Request Hearing/Exec Board:12/4/13 Requests due:12/2/13 Sport Club Council Meeting:12/4/13 Sport Club Officer Leadership Workshop:1/29/14 Financial/Travel Session7-8:30pm Policy Review Session8:45-9:45pm Generated Income Deadline:1/31/14