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LiberTrace - Establishing and Operating a Timber Legality Verification Department (LVD) within Liberias Forestry Development Authority (FDA) and Building.

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Presentation on theme: "LiberTrace - Establishing and Operating a Timber Legality Verification Department (LVD) within Liberias Forestry Development Authority (FDA) and Building."— Presentation transcript:

1 LiberTrace - Establishing and Operating a Timber Legality Verification Department (LVD) within Liberias Forestry Development Authority (FDA) and Building Capacity within FDA Inception presentation 12/12/2013 Clinton Bambridge – LiberTrace Project Manager

2 2 Table of contents From LiberFor to LiberTrace Outputs of LiberTrace Project Liberia Legality Assurance System IT Solution - LegalTrace Project Initiated © SGS 2013 – All rights reserved

3 3 From LiberFor to LiberTrace © SGS 2013 – All rights reserved LiberForLiberTrace Project initiated12/2007 (60 months initially)10/2013 (60 months) Funding USAID / GOL/ PROFOR (WB/EU/DFID) / Autofinancing EU / DFID Context 2006: Forest concessions cancelled New Forestry Law enacted UN sanctions on timber export lifted 2011: VPA signed between EU and GOL 2013: VPA ratified by GOL Main mandates Development / monitoring of computerized COCIS Timber export permits emission Forest taxes collection Capacity building Continuity of LiberFor mandates Building LVD Development of a CoC + legality web based application Auditing companies legality compliance Licensing system (FLEGT Licenses)

4 4 Project Objective Objective: Establish and Operate a Timber Legality Verification Department (LVD) within Liberias Forestry Development Authority (FDA) and Build Capacity within FDA Beneficiaries: FDA Ministry of Finance Stakeholders Partners: Forest sector operators VPA Support Unit FLEGT Coordinator

5 5 LiberTrace Project – 5 Outputs Output 0: Project managed Output 1: LVD established Output 2: LVD capacities established Output 3 - Design and development of the LVS Output 4 - Design and development of the new COCIS Output 4/3 - Roll out of the new COCIS/LVS Output 5: LVD transferred to FDA © SGS 2013 – All rights reserved

6 6 Output 0 – Project Managed (60 months) Methodology PRINCE2 Project Management Team Management by quarterly stages Quality management M&E system based on KPIs Work Packages Project Initiation Stage control Project closure © SGS 2013 – All rights reserved

7 7 Output 1 – LVD to be established Strategy Vision of the LVD: values, responsibilities, organisation © SGS 2013 – All rights reserved Work Packages LVD institutional design Installation in FDA HQ Key positions staffed Administrative management system / Initial QMS

8 8 Output 2 – Capacity built within the FDA Capacity-building Implementation Plan (CBIP) Capacity needs assessment, Deployment plan, staff management plan, training plan, procurement plan, communication plan Training sessions Management: Leadership, Integrity, HSE, QMS IT: Basic IT, use of the COCIS & LVS, support and maintenance Forestry: Regulation/FLEGT, Verification procedures, timber grading & scaling Capacity-building approach Change management, System builders, Trainee/Graduate © SGS 2013 – All rights reserved

9 9 Output 3 – Design and Development of the Legality Verification System The Legality Verification System is a key element of the Liberia Legality Assurance System (LLAS) Design of Legality Verification Standard Operating Procedures (SOPs). Consultation of stakeholders and field testing Based on EU/GOL VPA Legality Matrix Verification of compliance with the Legality Standard © SGS 2013 – All rights reserved

10 10 Output 4 - Design and development of the new COCIS Standard Operating Procedures (SOPs) Review of existing SOPs Design of new SOPs Stakeholders consultation and field testing Current COCIS used by LiberFor is LiberTrack LiberTrack will be progressively replaced by the new COCIS based on SGS solution: LegalTrace TM

11 11 SGS web application: LegalTrace TM LegalTrace TM is: The timber traceability and legality software developed by SGS in compliance with VPA requirements. Built on the SGS.Net Framework already used worldwide by SGS Group. A single software solution that manages traceability and legality verification as well as the functionality enabling the issuance of FLEGT licences. Based on the recommendations of SGS forestry and IT experts, LegalTrace TM has been developed as a generic system covering 80% of the requirements of any VPA. The remaining 20% will be developed specifically for Liberia into an application called LiberTrace. © SGS 2013 – All rights reserved

12 12 Outputs 3 & 4 - LVS & COCIS operated © SGS 2013 – All rights reserved Operational team structure COC Inspection teams LV Inspection teams COC / LV Rangers COC/LV Data Management Internal Auditing LVD Headquarters in Monrovia 03 permanent field offices Intermittent presence in other sites

13 13 Output 5 – LVD transferred to the FDA Recruitment and deployment Transfer Plan approved by DFID and GOL Pilot handover in one selected regional office Scaling up the handover in remaining regional offices based on lessons learned from the pilot. Handover of complete LVD headquarters functions, but with a continuing backstopping and coaching/mentoring programme; LVD certified against ISO9001 standards Post-handover support provided by SGS Month © SGS 2013 – All rights reserved

14 14 Project Initiated: activities up to date © SGS 2013 – All rights reserved OutputsActivities Output 0: Project managed Meetings with key stakeholders Key resources mobilized Procurement initiated Reporting structures implemented Output 1: LVD established Job Descriptions of SGS/FDA Counterparts drafted Output 2: LVD capacities establishedIn progress Output 3 - Design and development of the LVS Deployment of Legality Expert – Dr. M. Brink in progress Output 4 - Design /development of the new COCIS LiberTrace IT solution under development Output 4/3 - Roll out of the new COCIS/LVS Delivered project month 18 Output 5: LVD transferred to FDA Transfer plan month 12, implementation to follow

15 15 Clinton BAMBRIDGE, Project Manager Francis K. ODOOM, Project coordinator – Capacity building Jerome LAPORTE, Project coordinator – LAS Thank you © SGS 2013 – All rights reserved

16 16 © SGS SA ALL RIGHTS RESERVED.


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