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Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians www.gadoe.org CEP Community Eligibility Provision.

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Presentation on theme: "Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians www.gadoe.org CEP Community Eligibility Provision."— Presentation transcript:

1 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians CEP Community Eligibility Provision

2 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Discussions 5 Minute Review Meal Counting Meal Claiming Verification Q&A Record Keeping Fee Waivers Sharing With Other Programs Title One

3 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Considering the Community Eligibility Provision

4 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians CEP Requirements No cost Breakfast - No cost Lunch Identified Student Percent – 40% or greater Four Consecutive Years in Approved Schools Cover Additional Cost with Non- Federal Funds Maintain Tally of Breakfast & Lunch No Meal Applications in CEP Schools

5 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Claiming Based On Identified Students SNAP TANF Extended Eligibles ( Students attached to DCs ) Matched to Official Lists – Homeless --- Runaways – Migrant --- Income Eligible Headstart – Foster w/o App.--- Pre-K Evenstart – Approved by Local Officials

6 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians How does the CEP work? Current School Year Data as of April 1 Number of Identified Student Eligibles used to Calculate the Identified Student Percentage Current School Year Data as of April 1 Number of Identified Student Eligibles used to Calculate the Identified Student Percentage

7 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Identified Student Percentage = Number of Identified Student Eligibles for School A Number of Total Enrollment for School A Must be 40 % Identified Student Percentage = Number of Identified Student Eligibles for School A Number of Total Enrollment for School A Must be 40 %

8 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Participation Worksheets

9 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Claiming Percentages The Identified Student Percentage x 1.6 = Percentage Reimbursed at Free Rate The Remaining Meals Reimbursed at Paid Rate The Identified Student Percentage x 1.6 = Percentage Reimbursed at Free Rate The Remaining Meals Reimbursed at Paid Rate

10 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Example

11 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Eligibles, Edits, 112/118 Highest Eligibles = Highest Enrollment x Free Claiming Percentage Edit Check Daily Edit Check = Daily Enrollment X Attendance Factor (95.5 or local) Daily Total Claimed = or < daily attendance. DE112, DE118 Record Meal Counts Daily Complete the 112 and 118 Monthly Apply Claiming % for Free & Paid to Total Meals Served for Month DE112, DE118 Record Meal Counts Daily Complete the 112 and 118 Monthly Apply Claiming % for Free & Paid to Total Meals Served for Month

12 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians How to Count Meals Count Number of Meals Served Daily; Not Necessary by Category You may use a Tally Sheet or Your Approved Meal Counting System Clickers may Be Used or Use Your Approved Meal Counting System Meals Must be Counted at Point of Service Count Reimbursable Meals Only

13 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians

14 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Maintain Documentation meal count/tally sheets monthly meal count worksheets

15 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Claim Example Month SchoolsBkfastFree% Free MealsPaid% Paid MealsLunchFree% Free MealsPaid% Paid Meals Elem School %$ %$ %$ %$20.50 High School %$ %$ %$ %$49.20 Middle School %$ %$600.00

16 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Still Considering CEP? High Poverty Area Schools Benefit from CEP Recommend an Identified Student Eligible of 55% Many Factors to Consider High Poverty Area Schools Benefit from CEP Recommend an Identified Student Eligible of 55% Many Factors to Consider

17 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Budgetary Concerns Current Year Revenues – Full Paid Student Revenues Breakfast and Lunch – Reduced Paid Student Revenues Breakfast and Lunch – Federal Reimbursement Breakfast and Lunch – Participation by Schools Breakfast and Lunch – A la carte Sales Current Year Revenues – Full Paid Student Revenues Breakfast and Lunch – Reduced Paid Student Revenues Breakfast and Lunch – Federal Reimbursement Breakfast and Lunch – Participation by Schools Breakfast and Lunch – A la carte Sales

18 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Budgetary Concerns with CEP Future Revenues – Lack of Student Revenues – Federal Reimbursement Breakfast and Lunch – Participation by Schools Breakfast and Lunch – A la carte Sales Future Revenues – Lack of Student Revenues – Federal Reimbursement Breakfast and Lunch – Participation by Schools Breakfast and Lunch – A la carte Sales

19 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians USDA CEP Estimator:

20 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Comparisons FY 13 & FY 14 August – December System Wide Breakfast

21 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Comparisons FY 13 & FY 14 August – December System Wide Lunch

22 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Comparison Provision 2 Schools – Individual and School Groupings August – September (25 Schools) Breakfast FY 13 FY 14 Difference 359, , = 120, Lunch 1,040, ,449, = 409, Daily increase of $18, August – September (25 Schools) Breakfast FY 13 FY 14 Difference 359, , = 120, Lunch 1,040, ,449, = 409, Daily increase of $18,903.65

23 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Comparison of System with One Grouping August – September - 12 CEP Schools - All schools except the High School Breakfast FY 13 FY 14 Difference 226, , = $44, Lunch 565, , = $158, Daily Difference of $4, August – September - 12 CEP Schools - All schools except the High School Breakfast FY 13 FY 14 Difference 226, , = $44, Lunch 565, , = $158, Daily Difference of $4,

24 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Advantages of CEP No Paper Applications- No Web Applications Saves Money on Printing, Labor Cost,Returned Check Fees No Charged Meals, No Charge Letters, No Alternative Meals Faster Service – Simplifies Meal Counting & Claiming No Overt Identification Increased Breakfast, Lunch Participation Improves Nutrition to At Risk Students. Potential for Attendance Rate and Test Score Improvement

25 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Consider CEP Eliminates the Free Reduced Meal Application for School Nutrition Available is a Household Income Form for Other Purposes, which may be used, but NOT be processed by SNP

26 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Consider? Title Ones distributions of funding for Local Schools CEP Identified Students data is from April of the Year Prior to Implementation Title One needs October data of the Year Prior to Implementation of CEP

27 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Disadvantages of CEP Potential Financial Issues < 100% Reimbursement at the Free Rate Not Collecting Meal Applications – to Determine Individual Student Economic Status School Must Identify Other Procedures to Determine Economic Status of Individual Students

28 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians

29 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Direct Certification Under CEP Conducting Direct Certification after the first year? Possibly IF… Not Necessary When …

30 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Conducting DC After First Year? CEP Schools May Check Direct Certification: Could Increase % of Meals Claimed FREE Next Year

31 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Possibly Recommended for Schools Below 62.5% Identified Students 62.5% ISE = 100% at FREE Rate

32 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Not Necessary When….. Schools at 62.5% of ISE: Claiming percentage for Free is 100%

33 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Preparing for Next Year If you are at 100% Free: No benefit to checking Direct Certification each year because you can never claim more than 100% of the meals free You may choose to Check DC students if your School System requires it If you are below 100% Free: May conduct direct certification on an annual basis, to increase claiming percentages Need to submit the new Identified Student #s to GA DOE in April Keep documentation of New Identified Student numbers & Enrollment from that school year

34 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians 2 nd, 3 rd, 4 th Year Increasing your claiming percentages? remember that in the 2nd, 3rd, & 4th years, without new identified student #s each year ~ claiming percentage will ALWAYS go back to 1st year claiming %. For example: Initial (1st year) claiming %: 91.34% Free 2nd year (submitted increase) claiming %: 95.79% Free 3rd year (did not submit increase) claiming %: 91.34% Free

35 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Identified Students What paperwork to Keep? Documents to Support Claiming Percentages Signed Lists: Homeless Migrant Runaway Foster Headstart Documents to Determine Extended DC Students Direct Certification Match Results Lists List of Total Enrolled Students with Access to NSLP & SBP as of April 1. List of Identified Students: and Documents to Support the List

36 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians

37 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Participants: Marian K. Bone, SNP Director Muscogee County Rebecca Davis, SNP Director Wilkes County Audrey Hamilton, SNP Director Clayton County CEP Panel

38 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Provision 2 CEP Does Not Replace Provision 2 Systems May Have Provision 2 and CEP Compare Base Year Claiming % to CEP

39 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Special Provision 2 and CEP Special Provision 2 Began in 1990s Base Year Meal Applications are Collected Meal Applications not processed after base year Meals served at no cost to students No Household Income Information Collected CEP Began in 2013 No Base Year No Applications, Based on Student Eligibles Meals served at no cost to students No Household Income Information Collected

40 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Special Provision 2 and CEP Special Provision 2 All students declared Economically Disadvantaged Meal Eligibility based on School Not Student Federal Reimbursement collected for Free, Reduced, and Paid Base Year Data Used 4 years. May Roll Over to New Cycle CEP Students declared Economically Disadvantaged Meal Eligibility is based on School Not Student Federal Reimbursement is collected for Free, and Paid First Year Data May Be Used for 4 years. Cannot Roll Over to New Cycle

41 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Special Provision 2 and CEP Special Provision 2 Claiming Percentages Cannot be Changed Without a New Base Year Free and Reduced Students Numbers Submitted for FTE Report is derived from a Formula Using Base Year Data CEP Possibility of Changing Claiming Percentages within 4 year cycle, If Advantageous to System. Free Students Numbers Submitted for FTE Report is derived from a Formula Using Current or First Year Data

42 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Fee Waivers for High School Students Parents: The American College Testing (ACT) and The College Board (SAT, PSAT) offer fee waivers to reduce the cost of the ACT, SAT, and PSAT exams for students from families who qualify under the criteria listed below. Qualifying students should speak with their counselor about fee waivers for these examinations. The College Board also offers a reduced fee exam for students taking the Advanced Placement (AP) exams each May. The criteria for the reduced exam fee are the same as the criteria for fee waivers (listed below). Qualifying students who plan to take AP exams should speak with their counselor and the AP Testing Coordinator for their school to ensure they are listed on the schools records as qualifying for the exam at a reduced fee. To be eligible, you must meet at least one of the requirements below: Annual family income falls within the Income Eligibility Guidelines set by the USDA Food and Nutrition Service.Income Eligibility Guidelines Enrollment in a federal, state, or local program that aids students from low-income families (e.g. Federal TRIO programs such as Upward Bound). Family receives public assistance. Lives in federally subsidized public housing, a foster home or is homeless. A ward of the state or an orphan. Check all that apply ______ My household receives TANF or SNAP or other public assistance. _______My households monthly total income is $__________. Indicate the number of people who live in your household___________ _______ My family lives in federally subsidized public housing. _______ My family is homeless. _______ My child is a Foster child. _______My child is a ward of the State of Georgia. _______ Another child in my household receives free or reduced meals. Parent /Guardian Signature: _________________________Date______________

43 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Data Needed for Title One October Free Eligibles for CEP Schools October Data is Year Prior to Implementing CEP A CEP Program Implemented FY15 Uses October 2013 Data (FY14) Data can be Gathered October of the Preceding Year of Implementation or Through a Conversion Method Using FTE Information

44 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians

45 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians

46 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Sample of Data Conversion for Title I

47 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Guidance for Title One System Name School GADOE CodeSchools 2012 Student count of (TANF/SNAP/DC) 2012 Pre-K count of (TANF/SNAP/DC) Signature and title ____________________ Date_______________ Title I - Only this signed form that includes ISE (identified student eligibles) numbers for each CEP site This information may be generated electronically or calculated from the October FTE information on the form provided by the SA

48 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians

49 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Data Collection Data Collection: SNP Cannot Distribute Applications in CEP Schools Free/ Reduced Applications May Not be Used to Collect Data on CEP Districts or Schools

50 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians After School Snack CEP schools qualify for At Risk Snack Attachment V is still required Rules still apply

51 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians SSO/Afterschool Snack/CACFP/SFSP

52 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians FFVP Application for CEP Schools Use April 1, ISP data Calculate using individual school ISP X factor System Wide Free Claiming % isnt used Example: – System Free Claiming % = 97.5% School A = 100% (ISP 62.5 X 1.6 = 100%) School B = 95% (ISP 59.4 X 1.6 = 95%)

53 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Verification Process Systems- All Schools Under CEP Use the Identified Student Numbers Systems with Both CEP and Non CEP Schools use the Identified Student Numbers for CEP Schools; Other Schools Complete Verification

54 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Summary For CEP: Schools or District Must have 40% Students Eligible for Free Meals Without an Application CEP Schools Must Provide Meals at No Cost ALL Students

55 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Summary The School Meals Program no Longer will be Requesting School Meal Forms to be Completed by Parents The School Meals Director must work with Administrators and School Board to Determine the Pros and Cons of Participating in CEP

56 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Summary CEP May Affect Other Funding Student Economic Status Must be Determined by Other Means

57 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Summary Improved Nutritional Status of Students Potential Improvement in Attendance and Test Scores Increase in number of Breakfast and Lunches Served Daily

58 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians Q & A

59 Dr. John D. Barge, State School Superintendent Making Education Work for All Georgians In accordance with State and Federal Law, the Georgia Department of Education prohibits discrimination on the basis of race, color, religion, national origin, sex, disability, or age in its educational and employment activities. Inquiries regarding the application of these practices may be addressed to the General Counsel of the Georgia Department of Education, 2052 Twin Towers East, Atlanta, Georgia, 30334, (404) The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at or at any USDA office, or call (866) to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C , by fax (202) or at Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) ; or (800) (in Spanish). USDA is an equal opportunity provider and employer.


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