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Offline Donations Relay For Life of Elk Grove. Agenda What are Offline Donations? Offline Donations in Action Volunteer Roles and Responsibility.

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Presentation on theme: "Offline Donations Relay For Life of Elk Grove. Agenda What are Offline Donations? Offline Donations in Action Volunteer Roles and Responsibility."— Presentation transcript:

1 Offline Donations Relay For Life of Elk Grove

2 Agenda What are Offline Donations? Offline Donations in Action Volunteer Roles and Responsibility

3 Agenda What are Offline Donations? Offline Donations in Action Volunteer Roles and Responsibility

4 Types of Donations Offline DonationsOnline Donations Turned in via Team Captain Envelope Or sent directly to ACS office Made with a credit card online Facebook or iPhone application

5 How Offline Donations Worked Offline DonationsOnline Donations In the past, did not show up on website On Relay Online, the Event, Team and Participant Totals did not include Offline Donations Immediately show on website Totals only included online fundraising THEN

6 How Offline Donations Will Work Offline and Online Donations After money turned in and offline data is uploaded, all fundraising money will be shown on Relay Online Online, Facebook and iPhone app donations will still show immediately NOW

7 6 Benefits of including Offline Donations to our Relay website! Motivate and recognize all types of fundraising. Valid income numbers (event, team and participant fundraising) will show Recognizes top fundraisers (team and individual) -- shows both progress and results Encourages team competition and team spirit

8 6 Benefits of including Offline Donations to our Relay website! Encourages cleaner data and envelope processing No additional work for team members

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10 Agenda What are Offline Donations? Offline Donations in Action Volunteer Roles and Responsibility

11 Offline Donations in Action Team Member raises money Team Member turns in money to Team Captain Team Captain turns in money monthly at TC mtg Data taken from TC envelope and uploaded to website Offline money shows up on websites within 1 week after Team Captain meeting

12 Offline Donations: What You Need to Know #1! A team member MUST be registered online to have offline donations uploaded to their page. Money should be turned in at every Team Captain meeting – please dont hold onto it! After they are turned in, offline donations will appear within one week after the team captain meeting. It is critical that Team Captains turn in donations monthly.

13 Offline Donations: What You Need to Know #2! Team Captain envelopes (purple ink) must be used to turn in monthly donations to ensure the data is correct for offline donations. The data will be taken from Team Captain envelopes. What is written on the envelope is what will be uploaded. Offline Donations are not instant…. Please help us get the message out that offline donations will appear within one week after they are turned in.

14 When are offline donations uploaded? Money in (TC Mtg Date)Uploaded By Dates subject to change January 24, 2012January 31, 2012 February 28, 2012March 6, 2012 March 27, 2012April 3, 2012 April 24, 2012April 27, 2012 April 28-29, 2012May 1, 2012 All offline donations will be uploaded within one week after the team captain meeting in which the money was received.

15 Agenda What are Offline Donations? Offline Donations in Action Volunteer Roles and Responsibility

16 Whos involved in Offline and Online Fundraising? Online Chair – Ed Ireton Manages the front and back end of the website. Answers questions/customer services about online questions. Accounting Chair – Dennis Arellano Coordinates donation processing at Team Captain meetings and at the event. Gives Team Captain envelopes to Offline Data Chair after all meetings.

17 Whos involved in Offline and Online Fundraising? Offline Data Chair – Kirsten Ireton Collates data each month after Team Captain meeting and ensures data is uploaded monthly to the website. Team Captain (YOU!) Turns in money monthly in a Team Captain Envelope. Ensures all team members are registered. Educates team members about the process of offline donations (its not instant!). Answers questions when team members inquire about offline donations.

18 Whos involved in Offline and Online Fundraising? Team Member (Your team!) Turns in money monthly to team captain. Registers online. Strives to raise at least $100 by both offline and online fundraising.

19 Will you agree? Discuss the process with your team members Turn in money MONTHLY at Team Captain meetings in a Team Captain envelope Serve as liaison between team members and volunteer planning committee. Address any issues or concerns and answer questions your team members have. Connect with the planning committee when unsure.

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21 Relay For Life of Elk Grove April th, 2012 Elk Grove High School


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