Presentation on theme: "PE - Implement organizational skills to improve efficiency/workflow"— Presentation transcript:
1 PE - Implement organizational skills to improve efficiency/workflow SEM A - OperationsPE - Implement organizational skills to improve efficiency/workflowPI – Schedule tournamentsPI - Develop production schedules for events
3 Identify types of tournaments Round Robin –everyone plays each other at least one timeDouble Elimination –teams must lose twice, after one loss they move into losers bracketSingle Elimination –when you lose you no longer play in the tournamentMultistage –games are played during same period but at different locations/fields over extended period of time – can compete at different levels or stages. When a team wins, it moves forward to play another game against another opponent. If a team loses, it is eliminated and no longer plays. The stages of play continue until a champion is determined. Example: A basketball team wins a postseason playoff game and proceeds to play another team for the regional championship.
4 Identify types of tournaments Heats –a round of competition, such as a swim meetTournament play –seeded based on ranking-normally single eliminationLadder –individual contests ranked on a ladder and can move up or down based on resultsMatch play –in golf, you either win, lose or half a hole and only count total holes wonScramble –all golf players hit, players select the best ball and all shoot from that spot
5 Describe factors to consider when planning tournament schedule Venue(s) Inside/outsideTime of day/yearWeather obstaclesLocation of participants – logisticsCosts of executing the tournamentThe economy & discretionary incomeThe number of participants and time allocatedLocal governmental or administration issuesVolunteer support
6 Explain how technology can be used to schedule tournaments Host of on line sites offer tournament scheduling options
7 Discuss ways to determine activities timeframe Determine average length of competitionDetermine number of competitors in tournament and number of games per day/hour, etc.Determine time for introductions, ceremonies, songs, intermission and post game interviewsDetermine amount of time concessions and merchandise sales are operatingDetermine amount of time for pre (setup) and post (close down) activities
8 Demonstrate procedures for scheduling tournaments Approvals of sanctioning bodiesApproval of venues/time/dayDetermination of tournament format (type) – secure tournament software for useSeeding of tournament participantsNotification of tournament participantsProduction schedule of tournaments at venue(s) – includes all time lines of tasksApproval of volunteers, police, administrators and other personnel to operate the tournament
10 Define the term production schedule Production scheduling is the management and allocation of resources, events and processes to create goods and servicesDetailed timelines that allow your event to flow smoothlyA business adjusts its production schedule based on the availability of resources, client demands and efficiencies.
11 Purpose of Using a Production Schedule The goal of production scheduling is to balance client needs with available resources while operating in the most cost-efficient mannerTo keep the event on schedule with minimal issuesTo provide timing of tasks – personnel & locations
12 Components of a Production Schedule Date of the eventKey contact informationAccess to event locations – load inLights, audio & sound checksCrew/cast arrival timesRehearsal times/breaksEvent timesDeparture times – load out
13 Factors that Impact Production Scheduling Personnel – absenteeism, lateness or typesMaterials – wrong types or quantitiesEquipment/facilities – bathrooms, concessionsUtilities – availability, type or distance from venueEnvironmental conditionsEmergency protocolSafety proceduresParkingSight linesRisk assessment/contingency plans
15 Relationship between a Production Schedule and a Project Plan How best to make itSequencing/synchronization of tasks – very detailedList priorities, constraints & conflictsMonitoring executionManaging changesAdjust the plan based on changesWhat to makeWhen to make itHow much to makeWhere to make itMaterials requiredResources requiredNo real time controlsOverview/goal of event
16 Procedures for Developing a Production Schedule Research & DevelopmentUse the past as a toolKnow your finances, resources, partnerships, political climate, environmental concerns & timingRepresent your target marketKeep it focused on your target market’s demographicsDesign –Keep it entertaining and use appropriate colors/layoutsPlanning – adjust when necessaryCoordination/Implementation - communicationEvaluation - improvement
17 How to Develop a Production Schedule Establish a budget, review & reflectSelect an appropriate site/venueChecklist for site/venue & technical requirementsList all elements that should be tracked/monitoredBreak the elements into individual tasksMeet with task personnel & create a list of priorities/order/time/dateEnter the tasks in a spreadsheet, record time required & responsible personnelMeet again with task personnel and gain final feed back
18 How to Develop a Production Schedule Create an overall time line for all essential tasksEstablish risk management plan/contingency planMinimal, normal and worse case scenariosImplement production scheduleCommunicate & feedbackPrioritize & reschedule as necessary – handle problems or issuesManage overall time scheduleReflect and evaluate the scheduleLet’s visit the following website about scheduleshttps://www.smartsheet.com/online-gantt-chart?s=8&c=3&m=414&a=012g&k=%2Bgantt&gclid=CO_Lwtfel7ICFQmpnQodnSQAXg