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Somerset Hills YMCA Swim Team Swim Team Parents Organization 2013- 2014 Season.

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Presentation on theme: "Somerset Hills YMCA Swim Team Swim Team Parents Organization 2013- 2014 Season."— Presentation transcript:

1 Somerset Hills YMCA Swim Team Swim Team Parents Organization Season

2 Successful Programs Require… Strong coaching staff Top facility Support of YMCA Adequate resources Committed swimmers Involved & supportive parents Volunteers

3 Objectives of STPO Foster fellowship, integrity, sportsmanship and honesty among parents and children (see Philosophy & Goals of SHY) Support the Somerset Hills YMCA Further interest of competitive swimming with YMCA and area Sponsor & support YMCA league, SHY Swim team, USA Swimming and the SHY National team Encourage & coordinate parental participation in swim team activities Organize, execute and support fundraising for the SHY swim team and YMCA Support the philosophy, goals & objectives of the Head Coach

4 What the STPO Does Run Swim Meets Organize Social Events and Team Celebrations Purchase and maintain meet, pool and training equipment Provide swimmer t-shirts, awards, gifts, etc. Collect and pay out US registration and meet entry fees for swimmers Research and make travel arrangements for swimmers and coaches Conducts Fundraising efforts Support National Team And Much More

5 STPO Officers President: Joanne Wachenfeld Treasurer: Kendra Russano Meet Director: Martin Scheidl ( ) Secretary: Mary Bigini Officials Coordinator: Katie Straub ( ) Fundraising Coordinator: Andrea Adams ( Head Coach: Peter Barry Peter Barry (908- Administrative Advisor: Suzi Pellegrino ( ext. 604) Website Master: Lynn Southcott

6 Team Communication Announcements on SHY Website: s from SHY STPO Gmail Account Be sure to complete STPO registration Notify if any changes to your address during the season

7 Registration Fees September – March Swim Team Fees Paid to SHY either in one payment or by e-pay Meet Entry Fees Deposit is required and billing for additional fees will be mailed as we progress through the season Regardless of whether or not your child ultimately swims, fees are charged when your swimmer is entered into the meet USA Swimming Fee (all swimmers 9 & Over) - $56 STPO Dues - $75 per family STPO Invoices for the above will be ed to Swim Team families

8 Team Clothing Team Suit/Equipment Sales Vendor – California Beach Hut Online orders accepted through 9/17 Ask for SHY Team Discount for all in-store purchases Team Coordinator – Tracy Fitzgerald SHY Sportswear Vendor – SneakerPlus Online Orders accepted through 9/30 Team Coordinator – Tess Buckley

9 Participation Policy All families are expected to participate by: Volunteering for one Committee Working at least 3 Dual Meets per dual team on which you have swimmers Taking Turns Timing at Invitational Meets Volunteering for SHY Hosted Meets your swimmer attends Working the NJ YMCA 8 & Under State Championships SHY has no volunteer deposit requirement because our parents have always stepped up in the past. Lets keep it that way. Volunteering is critical to the success of our team and as a result we need full participation

10 Committees Banquet CommitteeChris Corrigan Plan annual team Banquet in March Handle RSVPs Select team, coach and volunteer gifts Set-up and Clean-up Dual Team VPsMary Bigini Communicate with Dual Meet Team Check-in volunteers Bring supplies to Dual Meets 2 per team

11 Fall PicnicMaryann Sardis Katie Straub Coordinate set-up, food and clean-up for Fall Picnic Fall SocialAndrea Adams Barbara Cromie Plan, coordinate and set-up Fall Social for parents. FundraisingAndrea Adams Research, plan and implement fundraisers Monies raised go towards operation of team Current programs: Scrip, Frozen Falls, Holiday Pie Sales Committees

12 HospitalityBeth Sargen et Purchase refreshments for coaching and officials at SHY hosted meets Staff Hospitality Room PhotographyAnne Castagno Take photos at SHY meets and events Create slide show/DVD for Banquet Produce team photo for Dual Teams Practice Group Leaders Coordinate practice group parties Assist practice coaches Communicate with practice groups 2 per practice group

13 Committees Publicity/PromotionMichelle Breslin Celebrate SHY swimmer achievements Recognize out of pool accomplishments Promote Team successes Planning a team e-newsletter SportswearTess Buckley Research and select team sportswear Coordinate ordering and distribution TravelChris Glockenmeier Research and make travel arrangements Assist Head Coach with logistics – Nationals, Training Trip, LC Nationals Coordinate team dinners at away championship meets

14 Dual Meet Teams Girls A Team Girls B Team Girls C Team Boys A Team Boys B Team Dates/ Times ( Saturdays, October – January) Specific dates TBA Usually 2 hour meet

15 Each family should volunteer for 3 Dual Meets during the season for each Dual Team they have swimmers on. Dual Meet VPs will request volunteers and send out a schedule. Jung Dettelback will coordinate the officials. Volunteer Jobs include Officials, Timers, Colorado Operators, Meet Manager Operators, Runners, Set-up, Clean-up, Snack Coordinators. Dual Meet Volunteering

16 Invitational Meets 1-3 day meets approximately monthly during season Some invitational meets may have time standards (minimum or maximum qualifying times) Optional – swimmer chooses events Warm-up time will be posted on website – swimmer should be ready to swim, not arriving at warm-up time.

17 Invitational Meets – Timing Assignments Prior to Meet Host Team will send out team timing assignments Barbara Cromie will divide timing assignments between parents of swimmers attending the meet SHY Parent Timing assignments will be ed and posted on website Notify Barbara immediately if cannot time or find your own replacement At the Meet Timers check-in and get stopwatch First shift timers attend Timer Meeting Time until replacement arrives

18 Invitational Meets – Timing Assignments Timing assignments will be rotated throughout the season so all families take their turn. A Volunteer Matrix is maintained for the season. Those whose swimmers attend many meets or who have multiple swimmers will be called on to time more frequently SHY Officials will normally not be asked to time Team timing assignment is till the end of the meet session. While we try to avoid requiring a parent to time after their child is done, sometimes it is unavoidable. Please understand.

19 SHY Hosted Meets October 27 th Halloween Meet SHY December 8thCandy Cane SHY December SHY Eastfields TBA January ?? Distance MeetSHY February 8-9NJ YMCA 8 & UndersSHY June ?? PVP Long Course Meet PVP

20 SHY Hosted Meets - Volunteering At least one parent should volunteer to work any SHY Hosted Meet that your swimmer(s) attend plus the 8 & Under Championships Volunteer Coordinator, Lynn Alexy, will send out volunteer requirements and ask for volunteers. Please respond promptly Volunteer jobs include: Set-up, Clean-up, Timers, Marshalers, Runners, Awards, Parking, Hospitality, Security, Concessions and Table Operators SHY has a reputation of hosting well-run invitational meets thanks to our great volunteers. Lets continue the tradition.

21 Other Volunteer Opportunities Officials – Training needed Table Operators – Training needed National Team swimmers will be required to participate in additional fund raising to defray costs for the YMCA Nationals SHY Swimmers (13 & Over) can volunteer at SHY hosted meets for volunteer service hours

22 Team Officials – Why we need them Meets cannot be run without officials! Dual meets: When all 5 teams swim the same day, we need 21 officials to properly staff meets. SHY is hosting a number of invitational/championship meets this year. Any one session requires up to 16 officials. Challenges: Officials are often distributed unevenly between teams and age-groups. Training consists of four hour clinic and open book on-line test. Clinic and registration fees to be paid by STPO. Mentorships with experienced officials. If interested contact Katie Straub at

23 Why Be An Official? Support our team. Gain a better understanding of your childs sport. Not only support your swimmer, but share a common bond too! Be on deck and part of the action. It gives you a different perspective. Have an opportunity to be involved at all different levels: Time Trials, Dual Meets, Invitationals, States, and Nationals. Those who are interested may even seek national certifications. Make lifelong friends in many places.

24 Table Operators Colorado Operators – Run the electronic timing system at meets. Meet Manager Operators – Interface with the electronic timing system to record times, score the meet and print out results Both jobs are essential to the running of all dual and SHY-hosted meets If interested contact Mary Bigini at or Martin Scheidl at

25 Be a Supportive Parent Always love and support your swimmer unconditionally ! Always… Make sure your swimmer gets to practice on time Make sure your swimmer has the necessary equipment Make sure your swimmer gets to competitions on time Make sure your swimmer is provided healthy choices for all meals Make sure your swimmer eats a balanced diet Make sure your swimmer gets enough sleep Make sure your swimmer receives proper medical attention Make sure your swimmer is involved in all activities Make sure to offer your swimmer encouragement Make sure your swimmer leads a balanced life

26 Be a Supportive Parent Always be involved with the success of the team Always offer to volunteer Become an official Become a timer Become a table operator Become a fundraiser Become a parent leader Always speak positively concerning your swimmer, the team and the competitors Always let the coaches coach Always be respectful of coaches, teammates and volunteers

27 Do Not be a Coach! Remember to never… Offer rewards for performance Gossip or spread gossip about teammates or competitors Critique a swimmers performance Compare teammates, competitors or other programs Set goals for your swimmers Speak ill of other teammates, coaches, officials or competitors Assume that other people will volunteer Interrupt coaches while they are coaching


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