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2014 USTA Charlottesville/Albemarle Captains/Pro Meeting February 17, 2014 Farmington Country Club.

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Presentation on theme: "2014 USTA Charlottesville/Albemarle Captains/Pro Meeting February 17, 2014 Farmington Country Club."— Presentation transcript:

1 2014 USTA Charlottesville/Albemarle Captains/Pro Meeting February 17, 2014 Farmington Country Club

2 New for Coordinators for Charlottesville Nancy Holt - Adult 18 & over Mixed, Women Adult 18 & over, Women 40 & over, Combo & Combo Mixed Contact information – (w), (c ), (h) or Patrick Kearns - Men Adult 18 & over, Men 40 & over, Singles Contact information – or Kathy Cornelius - 40 & over Mixed, Adult 55 & over, 55 & over Mixed, Adult 65 & over and Tri-level Contact information ( c ), (h) – or All Team Registration will be on website: cvilletennisleagues.com

3 Whos Coordinating which leagues? Nancy Holt: Adult 18 & over mixed Adult 18 & over women Adult 40 & over women Combo Combo Mixed Patrick Kearns: Adult Mixed 18 & over Adult 18 & over men Adult 40 & over men Singles Kathy Cornelius: Adult 40 & over mixed Adult 55 & over Adult 55 & over mixed Adult 65 & over Tri-level

4 Spring Leagues in Charlottesville 2014 League Opportunities: Mixed 18 & Over – Mar. 30 th – May 15 th Adult 18 & over - April 7 th – June 25 th

5 Summer Leagues in Charlottesville 2014 League Opportunities: Mixed 40 & Over – June 1 st – Aug. 7 th Adult 40 & Over- June 23 rd – Aug. 7 th Adult 55 & Over– June 23 rd – Aug. 21 st Adult 55 & over mixed – June 1 st – August 21 st Adult 65 & Over– July 15 th – Aug. 21 st

6 Spring 2014 Adult League Timeline Adult Mixed League 18 & Over - 6.0, 7.0, 8.0, 9.0 – based on number of teams Pros/Clubs – Club conflicts by March 1st to Coordinator! Registration will be open – February 17 th – March 9 th Season – March 30 th – May 15 th – weather permitting Format – 3 doubles League Play must be concluded by – May 15 th District Tournament - June 6-8, 2014 Adult 18 & Over Leagues (Women and Men) – based on the number of teams Pros/Clubs – Club conflicts by March 1st to Coordinator! Registration will be open – February 17 th – March 16 th Season - April 7 th – June 25 th. Format – 2 Singles, 3 Doubles League Play concluded by – June 25 th District Tournament – July 11-14, 2014 (All levels) – Friday – Monday event

7 2014 Mixed and Adult 40 & Over Leagues 40 & over Mixed Pros/Clubs – Club conflicts by April 15 th to Coordinator! Registration – May 1 st – May 11 th Season – June 1 st – August 7 th Format – 3 Doubles League Play concluded by – August 7 th District Tournament– 40 Mixed–August 22 nd -25 th Adult 40 & over Pros/Clubs – Club conflicts by April 15 th to Coordinator! Registration – May 12 th – May 25 th Season – June 23 rd – August 7 th Format - 2 Singles 3 Doubles League Play concluded by – August 7 th District Tournament– Adult 40& over –August 22 nd -25 th

8 2014 Adult 55 and Mixed 55 & over Timeline Adult 55 & Over - Even combinations 6.0, 7.0, etc., are used Partners cannot have a rating differential of more than 1 point Pros/Clubs – Club conflicts by May 1 st to Coordinator! Registration – May 12 th – 25 th Season - June 23 rd – August 21 st Format – 3 Doubles League play concluded by August 21st Section Championship – September 19 th – 22 nd Mixed 55 & over - Even combinations 6.0, 7.0, etc., are used Pros/Clubs – Club conflicts by April 15 th to Coordinator! Registration – May 1 st – 11 th Season – June 1 st – August 21 st Format – 3 Doubles League play concluded by August 21 st Section Championship – September 19 th – 22 nd

9 2014 Adult 65 & over Timeline Even combinations 6.0, 7.0, etc., are used Partners cannot have a rating differential of more than 1 point Pros/Clubs – Club conflicts by May 1 st to Coordinator! Registration – May 12 th – 25 th Season - June 23 rd – August 21 st Format – 3 Doubles League play concluded by August 21st Section Championship – September 19 th – 22 nd

10 2014 Combo & Combo Mixed Timeline Combo – 6.5, 7.5, 8.5, 9.5 Pros/Clubs – Club conflicts by May 15 th to Coordinator! Registration – June 2 nd – 13 th Season – July1st – August 29 th Format – 3 doubles League Play concluded – August 29 th District Championship – September 12 th – 14 th Combo Mixed - 6.5, 7.5, 8.5, 9.5 Pros/Clubs – Club conflicts by July 1 st to Coordinator! Registration – July 21 st – August 3 rd Season – September 7 th – December 15 th Format – 3 doubles League Play concluded – December 15 th District Championship – January 9 – 11, 2015

11 2014 Singles Timeline Singles – 2.5 – 5.0 Registration – July 21 st – August 3 rd Season – August 10 th – October 3 rd Format – 3 singles courts League Play concluded – October 3 rd District Championship – October 17 th – 19 th

12 2014 Tri-level Timeline Tri-level – 2.5,3.0, 3.5, or 3.0, or 3.5, 4.0, 4.5 Pros/Clubs – Club conflicts by July 1 st to Coordinator! Registration – July 21 st – August 3 rd Season –September 15 th - December 12 th Format – 3 doubles courts League Play concluded – December 12 th Section Championship – January 2015

13 Days and Times Adult 18, 40, 55, 65 and 0ver Womens – 2.5 – Sundays – 3:30pm arrive, 4pm start 3.0 – Wednesdays/Fridays5:45pm arrive, 6pm start BHSC – 7:30pm arrive, 7:45pm start 3.5 – Thursdays -5:45pm arrive, 6pm startBHSC – 7pm arrive, 7:15pm start 4.0 – Tuesdays /Fridays 5:45pm arrive, 6pm start BHSC – 7pm arrive, 7:15pm T, 7:30pm arrive, 7:45pm Mondays - 5:45pm arrive, 6pm start?? Mens – 3.0 – Saturdays11:15am arrive, 11:30am start 3.5 – Saturdays 8:45am arrive, 9am start 4.0 – Saturdays 8:45am arrive, 9am startGlenmore – 12:30pm arrive, 12:45pm start Mondays 6pm arrive, 6:15pm start BHSC – 7:30pm arrive, 7:45pm start 4.5 – Monday s 5:45pm arrive, 6pm start BHSC – 7:30pm arrive,7:45pm start Mixed Leagues – 7.0 – Sundays 2:15pm arrive, 2:30pm start Fridays6pm arrive, 6:15pm start BHSC - 7:30pm arrive,7:45pm start 8.0 – Sundays4:15pm arrive, 4:30pm start Fridays6pm arrive, 6:15pm start BHSC - 7:30pm arrive,7:45pm start 9.0 – Sundays11:15am arrive, 11:30am start Fridays6pm arrive, 6:15pm start BHSC - 7:30pm arrive,7:45pm start Combo, Combo Mixed, Tri-level and Singles will more than likely stay the same as well – we will discuss the need for change when we get closer to those seasons.

14 Team Representation I. ACAC II. BHSC III. Fairview IV. Farmington V. Forest Lakes VI. Keswick VII. Glenmore VIII. Independent – UVA, Sets in the City, CATS, PVCC, Purple Reign etc.

15 When Organizing Teams New Self-rated players on your team!? They should rate where they are wanting to play. Ex. 3.5 rate as 3.5 It is highly recommended not to play people up as it skews the ratings!! Please be sure they know how to rate and understand consequences of rating incorrectly Appeal – on line Disqualifications – 3 strikes Promotions – out of level – appeal up (Show Hand Out!)

16 2014 Local League Reminder Rescheduling MUST be due to Weather or a USTA Championship ! DO NOT RESCHEDULE BECAUSE YOU CANT FILL A TEAM Schedules are Firm!

17 2014 Local League Reminder Procedures for rescheduling: The captain must contact the opposing captain with in 48hrs. (either captain – not home or away) Reschedule the match with in 7 days of the previous match You have to be able to arithmetically win the match – not have a full team!!! If a date time can not be agreed upon, the coordinator will pick a time for the match….

18 NTRP Rating_ Utilize General & Experienced Player Guidelines New version - go to self-rate on USTA league home page – click – there is a place to click for the guidelines – (show hand out)

19 APPEAL INFORMATION FOR ALL RATINGS PLEASE READ CAREFULLY Appeal Information for all Ratings BENCHMARK (B) RATINGS Are NOT appealable the first year received. NO EXCEPTIONS – THIS IS A NATIONAL REGULATION. Computer (C), Mixed (M), Tournament (T) No appeal form is necessary. Log into to the TennisLink site: (http://tennislink.usta.com/leagues/)http://tennislink.usta.com/leagues/ 1.Once on the Welcome! page there will be a link to appeal in the top right 2.Click on the Appeal Rating Level link that is below your listed rating 3.A page will come up with an option to appeal up or appeal down 4.Select the appropriate radio button and click submit If your rating is in appeal range, your appeal will automatically be granted. Otherwise, you will be advised that your appeal has been denied. If denied, you have no further recourse unless you qualify for filing a medical appeal. See medical appeals below. If your appeal is granted and you have already registered on a team, contact the Section office immediately, ask for Eva Crabbs and give your name, USTA number and your team number, with the request that the rating be changed on your roster. THE ABOVE PROCEDURE IS NOT TO DETERMINE WHETHER YOUR RATING IS WITHIN.05 OR.10 – IT IS TO FILE AN APPEAL. CAPTAINS – PLEASE DO NOT APPEAL ON BEHALF OF YOUR PLAYERS.

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22 USTA LEAGUE FORMATS THROUGH NATIONAL CHAMPIONSHIPS DIVISIONLEAGUE TYPELEAGUE FORMATNTRP LEVELS Adult 18 & Over 1 – Singles 2 – Doubles 2.5, & Over 2 – Singles 3 – Doubles 3.0, 3.5, 4.0, & Over 2 – Singles 3 – Doubles 3.0, 3.5, 4.0, & Over3 – Doubles6.0, 7.0, 8.0, 9.0 Mixed18 & Over3 – Doubles 2.5, 6.0, 7.0, 8.0, 9.0,10.0

23 District Championship District information - sent out 3 weeks in advance – DO NOT call the DLC to find out this information – the coordinators will get it to you! Captains Meeting Information M ust be known & understood.

24 District Championship Draw published exactly 3 weeks in advance. Draw is random – there are no seeds

25 District Championship Brackets are updated as teams are certified.

26 District Championship Do not assume your teams bracket. Website is updated every 24 – 48 hours

27 District Championship Hotel blocks open same day Draw is published. Hotel blocks based on prior year occupancy. Do not Overbook.

28 District Championship Teams are required to bring minimum # of players to fill every court!!! 8 for Adult 5 for 2.5 & 5.0

29 Championship FEES District =Local responsibility Section = Paid by VA District National = Paid by team with stipend from MAS and VA District upon completion.

30 District Championship LOCAL LEAGUE WINNERS ARE EXPECTED TO COMPETE AT DISTRICTS Be sure your players know dates before they register if you think you have a chance to go to Districts, Sections or Nationals

31 District Championship DISTRICT WINNERS ARE EXPECTED TO COMPETE AT SECTIONALS

32 New to 2014 National Regs. Imperative: Captains to read 2014 Reg. changes Go to the USTA Leagues home page and click on the right side USTA League Tennis Rules - there are some major changes Examples: 2 team league requires at least 40% of players at that level. Procedure in the event of a tie Scoring of a team default

33 2014 Reminders from DLC District Tournaments Wildcard Selection criteria: Complete a four team bracket Lottery method to determine wild card invitation

34 2014 Reminder DLC & SLC Remember the Australian Open!!!! Please be RELENTLESS in communicating health concerns due to HEAT and players taking responsibility for their well being.

35 Defaulting Teams during the season Please try to emphasis to your players the importance of committing to your teams. This is unfair to teams that are working hard to field a full compliment of players…please express to all players the commitment players are making to their own team as well as opposing teams… MAS rule – 8b. National Regulation 2.03L does not apply with respect to determining a defaulting teams eligibility to advance to championship play, but does apply insofar as a team matches default affects any other teams eligibility to advance. All matches played by the defaulting team must be removed from the standings of the round robin where the default occurred. It is the Local League Coordinators responsibility to check for full team defaults, and to make any necessary adjustments to the standings when the league has completed play, and before certifying the winning team for advancement to the next championship level.

36 Consequences of Defaulting a full team match!! What happens when you default a full match Team Default match results will be removed FROM STANDINGS for each match during that round It can conceivably change the standings!!!! The changes to the standings will not be calculated until AND NOT BEFORE end of season

37 BIGGEST CHALLENGE Getting Captains! MAS will acknowledge and reward Captains

38 Incentives!! For growing either the 2.5 or 3.0 levels with new self-rated players on the same team and they did not play in 2012 or 2013 the captain will receive $50.00 MAS wants you to be part of growing tennis and USTA Leagues.

39 Leagues cannot exist without two types of volunteers…a league coordinator & Captains. Responsibilities of every Captain… Read and know the rules of the league in which the team is competing. The captain should play and act in accordance with the rules and the code. Register your team and make sure your team members register themselves. Recruit a team and make sure they are qualified and registered before they play. Schedule team members for matches. Once matches are scheduled, either by the Local League Coordinator or between captains in the case of rain make-ups the captain should ensure all individual matches are played according to the league regulations. Advise players when they are scheduled and whether they need to bring balls. Exchange the line-up of the team with the opposing captain before each match. Timely report scores as required. Act on behalf of the team in unofficiated matches and file any appeals or challenges. Captains are the responsible parties for rule interpretations and for challenges. Keep in contact with the Local League Coordinator. If there is any doubt of a match time or schedule, the captain must contact the Local League Coordinator and should not wait for the League Coordinator to call them.

40 Leagues cannot exist without two types of volunteers…a league coordinator & Captains. Some things Captains do (but are not required)… Schedule and conduct team practices. Coordinate the hiring of a team coach. Buy balls for matches – if necessary (collecting money from players). Put out a newsletter or make a web page to update players on team progress and activities. Select and order uniforms for the team members. Call/ and remind players of matches Bring (or coordinate) refreshments at matches and practices. Make reservations at championships (if team is a local champion). Have an end of the season party to celebrate being together. Use the Team Management Tool (TMT) in TennisLink to keep track of your team(s), match lineups, player availability and practice lineups.

41 Leagues cannot exist without two types of volunteers…a league coordinator & a Captains. Tips to make a Captains life easier… Develop a schedule for the league based on player availability at the start of the season using your Team Management Tool (TMT). Note: Players all want and expect to be scheduled equally. If this applies to your league, collect money for balls and buy them at the start of the season so no one else has to remember to bring them to the matches. Set up an group of your players to communicate with them about changes to schedule, line-ups, etc. This can be done on Team Management Tool (TMT). Provide players with a list of names, numbers and addresses of teammates. Provide players copies of the rules and schedule. Appoint a co-captain so you dont have to be at every match. Encourage the players to view match results in TennisLink.

42 2014 Virginia District Championships Mixed 18 & Over Date: June 6-8, 2014 Location: TBA Adult 18 & Over Date: July 11-14, 2014 Location: TBA Adult 40 & Over & Mixed 40 & over Date: August 22-25, 2014 Location: TBA Combo Date: September , 2014 Location: Virginia Beach Tennis & Country Club (Virginia Beach)Virginia Beach Tennis & Country Club Singles Date: October , 2014 Location: ODU Folkes-Stevens Tennis Center (Norfolk)ODU Folkes-Stevens Tennis Center Combo Mixed Date: January 9-11, 2015 Location: Boar's Head Sports Club (Charlottesville)Boar's Head Sports Club

43 2014 SECTIONAL CHAMPIONSHIP DATES 2013 Tri-Level January – Virginia Beach Tennis & Country Club, Virginia Beach, VA Mixed 18&Over June – Tennis Center at College Park, MD Adult 18&Over August 8-11 – Huntington Park and Christopher Newport University, Newport News, VA Adult 40&Over , Mixed 40&Over and Adult 65 & Over September 5-8 – Huntington Park, Newport News, VA (Possible second site TBD) Adult 55 & Over and Mixed 55&Over September – Old Dominion University, Norfolk, VA and Huntington Park, Newport News, VA

44 Acquiring all Rules National – – pamphlets will no longer be handed outwww.usta.com Virginia – website – bottom of the home page Charlottesville/Albemarle – website cvilletennisleagues.com

45 Requests, Questions and/or Concerns Answers

46 Thank you for your time and for supporting USTA Leagues


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