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Life Impact | The University of Adelaide IT Matters: Mobile Devices An introduction to mobile devices and how they can be used to increase office productivity.

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Presentation on theme: "Life Impact | The University of Adelaide IT Matters: Mobile Devices An introduction to mobile devices and how they can be used to increase office productivity."— Presentation transcript:

1 Life Impact | The University of Adelaide IT Matters: Mobile Devices An introduction to mobile devices and how they can be used to increase office productivity at the University

2 Life Impact | The University of Adelaide Slide 1 What will we cover? Types of mobile devices & their uses in the workplace Phone & Data plans International Data & ways to save $$$ WiFi Tips and Tricks iPads: Useful apps Q&A and Demonstration

3 Life Impact | The University of Adelaide Slide 2 Types of Mobile Devices Mobile Phones Pros: Small and Light Tough and durable Superior battery life Cheap Do not require large data plans Cons: Limited functionality Most do not have built-in wireless Smaller storage capacity

4 Life Impact | The University of Adelaide Slide 3 Types of Mobile Devices Smart Phones Pros: Able to connect to wireless Ability to install apps Full PDA functionality Touchscreen Take high resolution Photo/Video Create Wireless Hotspot Cons: Lower battery life Larger and heavier More expensive Require data plan

5 Life Impact | The University of Adelaide Slide 4 Types of Mobile Devices Tablet (Slate) Devices Pros: Able to connect to wireless Ability to install apps Increased functionality Touchscreen Take high resolution Photo/Video Display on TV, monitor, projector Good battery life Lighter than laptop Cons: Larger and heavier Most expensive IS NOT A LAPTOP REPLACEMENT

6 Life Impact | The University of Adelaide Slide 5 Phone and Data Plans A University Staff Mobile Plan from T-Life includes the following benefits: Monthly Access – starting at $13.64 Monthly Free Calls - $13.64 Calls between mobiles on The University of Adelaide account - FREE Call rate per 30 Seconds c (charged per second) SMS c Premium SMS - Enabled MMS c Flag Fall (call connection fee) - FREE MessageBank deposit and retrieval - FREE International Roaming – Enabled by default International Dialling – Enabled

7 Life Impact | The University of Adelaide Slide 6 Phone and Data Plans Plan / Level Casual Data per Month Casual Data Plan Costs Casual Excess Usage Rates per MB Member Data per Month Member Data Plan Costs Member Excess Usage Rates per MB Standard*1 GB$ c1 GB $ c Super3 GB$ c4 GB $ c Mega8 GB$ c8 GB$ c JumboN/A 15 GB$86.325c EMB+NA Unlimited$63.63 Telstra fair use policy applies * The Standard data plan is the most commonly used plan for mobile and PDA users at the University. This plan is suitable for general and calendar use as well as internet browsing

8 Life Impact | The University of Adelaide Slide 7 International Data The PAYG International Data Roaming cost per MB is $15.36!!

9 Life Impact | The University of Adelaide Slide 8 EMB+ (AKA iPass) EMB+ (Enterprise Mobile Broadband) provides a data plan option for the frequent domestic and international traveller. EMB+ provides: Access to the iPass network as an alternative to NextG Fixed price connectivity for Domestic & Global Access to the iPass wireless network. Unlimited data usage both here and aboard through iPass wireless network. Easy usage iPass application that allows access in 120+ countries to around 780,000 wireless hotspots. Flat rate Domestic NextG usage.

10 Life Impact | The University of Adelaide Slide 9 International Data Roaming Data Packs Ideal for infrequent travellers, these are a great way to send and access enterprise applications whilst roaming. The International Data Roaming Data Pack is a once off charge that has a 30 day expiry Charge Included allowance for International Roaming Data in eligible countries Per MB (excluding Session Fees) $160$900$2.73 $350$2,250$2.39 $550$3,750$2.25 $1,050$7,500$2.15 Eligible Countries: New Zealand, Indonesia, Malaysia, Japan, USA, Philippines, Singapore, South Africa, Thailand, UK, Canada, France, Germany, Hong Kong, United Arab Emirates, Taiwan, China, Switzerland, Greece, Hungary, Netherlands, Slovak Republic, Spain, Italy, Fiji

11 Life Impact | The University of Adelaide Slide 10 UofA Wireless There are two wireless networks available for you to access all internal services and the internet: UofA, and eduroam The UofA wireless network Convenient way for staff, students and visitors to connect personal and University-owned wireless enabled devices to the University network. This service allows users to access University IT services such as the Intranet/Internet, , Online Education.

12 Life Impact | The University of Adelaide Slide 11 Eduroam Wireless Available in Australia Most Universities CSIRO Other Participating Countries USA Canada Europe Aisa-Pacific Region PLEASE NOTE: Username must be the following format:

13 Life Impact | The University of Adelaide Slide 12 Tips & Tricks… 10 tips to Increase Battery Life on Mobile Devices 1.Turn off Bluetooth when not in use 2.Change sync frequency & data push settings 3.Lower screen brightness & turn on auto brightness 4.Turn off vibrate function 5.Close/Kill programs when not in use

14 Life Impact | The University of Adelaide Slide 13 Tips & Tricks… 10 tips to Increase Battery Life on Mobile Devices 6.Avoid using animated wallpapers and where possible, use darker wallpapers 7.Turn off location services (ie: GPS) 8.Auto-lock your screen sooner 9.Minimise battery hungry tasks (movies, games, etc) 10.Update, update, update!

15 Life Impact | The University of Adelaide Slide 14 Tips & Tricks… Mobile & Smart Phones Divert your desk phone number to your mobile. The Service Desk can do this for you upon request. The world-wide emergency number is 112. Even if you dont have network coverage you can dial this number and it will search for any existing network infrastructure and use that. This sounds like an urban legend, but… If you lock your keys in your car and have a spare set elsewhere you can call someone and have them unlock your car over the phone. Were not lying – David Pickett has done this!!

16 Life Impact | The University of Adelaide Slide 15 Tips & Tricks… Hide your password!! Remove stored credentials on shared iPads

17 Life Impact | The University of Adelaide Slide 16 Tips & Tricks… Tap the top of screen just below the time to scroll to the top of a document or screen automatically

18 Life Impact | The University of Adelaide Slide 17 Tips & Tricks Tethering/WiFi Hotspot: Turn your phone into a wireless hotspot to connect your Laptop, iPad and other wireless enabled devices to the Internet using the 3G data connection on your mobile phone. Enabled Phones Android Phones (HTC, Samsung, etc) Apple iPhone (3GS/4/4S running iOS4.3.3 and above) Some Windows Phones

19 Life Impact | The University of Adelaide Slide 18 Tips & Tricks Backup you device! You should ALWAYS backup your device once a month and/or before performing an upgrade. iPads/iPhone: * Backs up to computer using iTunes via USB cable * iOS 5.X.X & 6.0.X devices can backup to iCloud (see picture) Android Phone: * Backs up to SD Card

20 Life Impact | The University of Adelaide Slide 19 Tips & Tricks Check your 3G Data usage Avoid having to pay for excess data bills by keeping on top of your 3G data usage. The iPhone/iPad has an inbuilt usage meter in Settings -> General -> Usage. You must manually reset this at the beginning of each cycle. Carriers have their own apps for tracking this like the TelstraOne app (pictured right)

21 Life Impact | The University of Adelaide Slide 20 iPads

22 Life Impact | The University of Adelaide Slide 21 Why do I need this? You already know you can… Take your work anywhere Easy access to and Calendar Play angry birds, listen to music, watch videos & order coffee… But did you know that you can also… View agendas and annotate directly to PDFs View, Edit, and Save documents saved on cloud storage (ie: Dropbox, Google Docs, etc) Access files stored on University share drives (S:\ and U:\) Remotely control your computer… even from home! It is important to remember that this is not designed to replace your laptop

23 Life Impact | The University of Adelaide Slide 22 iPadiPad 2New iPad Launch date 03/04/201011/03/201116/03/2012 Screen Size 9.7 inch (1024 x 768) 9.7 inch Retina Display (2048 x 1536) Camera No1 MP rear, 0.3 MP front5 MP rear, 0.3 MP front Voice dictation No Yes Data Networks WiFi (B/G), 3GWiFi (B/G/N), 3GWiFi (B/G/N), 3G, 4G Thickness 13.4mm8.8mm9.4mm Weight 680g601g652g Processor 1GHz Apple A4 (single core) 1GHz Apple A5 (dual core) 1GHz Apple A5X (dual core) RAM 256Mb512Mb1024Mb

24 Life Impact | The University of Adelaide Slide 23 Useful Apps for iPads iPad Standard Apps Safari – Default Internet Browser. New features such as Safari Reader and bookmark sync via iCloud are major improvements in newest iOS Mail – Simple, easy to use mail system that seamlessly connects your University as well as any personal or business accounts you may have. Calendar – FINALLY works in the University environment!! Complete with alerts/alarms Reminders - Reminders lets you organise your life in to-do lists, complete with due dates and locations. Automatically syncs to your Outlook Tasks iMessage – send SMS-like instant messages across 3G or WiFi to any iPhone, iPad, or iPod (running iOS5) or Mac (OSX and above) Find My iPad – uses GPS services to locate your lost iPad

25 Life Impact | The University of Adelaide Slide 24 Useful Apps for iPads Apps for… Annotating PDFs Need to make your own notes on a meeting agenda or user manual in PDF format? These apps allow you to do this. Adobe Reader: Free GoodReader: $5.49 Full version iAnnotate PDF: Lite version FREE, $10.49 Full version PDF-Notes: Lite version FREE, $10.49 Full version

26 Life Impact | The University of Adelaide Slide 25 Useful Apps for iPads Apps for… Opening & Editing Office Documents Office2 HD: $8.49 Smart Office 2: $10.49 Polaris Office: $13.99 Documents To Go: $10.49 Standard version, or $17.99 Premium

27 Life Impact | The University of Adelaide Slide 26 Useful Apps for iPads Apps for… Handwriting Penultimate: $0.99 WritePad: $10.49 Notability: $4.99 (currently on sale for $0.99)

28 Life Impact | The University of Adelaide Slide 27 Cloud Storage Apps (DropBox, SugarSync, GoogleDocs, etc) – Free Connect to your cloud storage systems using these apps Cisco AnyConnect – Free New easy to use app to connect to the Universitys VPN system AccessToGo – Free Remotely access your University computer when away from your desk ** DEMONSTRATION AT THE END OF THIS PRESENTATION ** Useful Apps for iPads Apps for… Increasing productivity on the go

29 Life Impact | The University of Adelaide Slide 28 Useful Apps for iPads iTunes U – Free The iTunes U app gives you access to complete courses from leading universities and other schools plus the worlds largest digital catalogue of free education content NoQ – Free Lets face it, no one likes queues! Order using your phone from participating cafés, pubs, restaurants, and other stores and simply pick it up at a designated time. Easy! Facebook/Twitter/Yammer – Free Access the worlds two most popular social media networks (and Yammer!) with these free apps

30 Life Impact | The University of Adelaide Slide 29 Questions? 2


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