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1 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Approach to CIP discussion – Revenue Fund Money collected through.

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Presentation on theme: "1 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Approach to CIP discussion – Revenue Fund Money collected through."— Presentation transcript:

1 1 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Approach to CIP discussion – Revenue Fund Money collected through assessments and/or user fees – Equipment Reserve Fund The designated fund to replace equipment We have a regulation that states we must have $100,000 minimum in that fund Replacement equipment must come from these funds – The summary sheet for each department is first, followed by the individual details for that department. – This is an initial discussion, no decision will be made today

2 2 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Revenue Fund Projects DepartmentProject20132014201520162017 AdministrationAccounting Software15,000 Computer HardwareTBD Exterior Power Wash/Seal9,000 Replace/Repair Rotted Wood Backside of Office- Stone Front Copy Machine Replacement8,000 Carpet Replacement15,000 Emergency Generator 20,000 17,8509,0008,00015,00020,000

3 3 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Project Cost 2013$ 15,000 2014 2015 2016 2017 __________ Total Project Cost$ 15,000 Project Cost 2013$ 15,000 2014 2015 2016 2017 __________ Total Project Cost$ 15,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Accounting Software General Ledger / Payroll Department:Administration Funding Source:Assessments Project Category:Facility and Other Improvements Project Type:Replacement _X_Expansion ___ Project Description, Justification: Current software was purchased approximately 8 years ago. It was a custom written program. Due to problems with the ledger portion of this package we would like to purchase a more off the shelf product. Currently payroll is being outsourced. The new software will have a module for in house payroll. The firm doing our audit has suggested the past 2 years that we find a different software provider. Project Status/Scheduling: A volunteer committee working on requirements now and reviewing potential vendors. Need for Hardware replacement unlikely, but not known for sure at this time. Spring, 2013. Effect of Project on Annual Operations: Some cost savings should be realized by shortening the audit on site time and dispensing with the outsource payroll fee. Staff time currently spent on spreadsheets requested from other staff, BOC or FOIA for analysis should be reduced.

4 4 Project Cost 2013 2014 2015 $8,000 2016 2017 _______ Total Project Cost$ 8,000 Project Cost 2013 2014 2015 $8,000 2016 2017 _______ Total Project Cost$ 8,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:District Office Copy Machine Replacement Department:Administration Funding Source:Assessments Project Category:Facility and Other Improvements Project Type:Replacement _X_ Expansion ___ Project Description, Justification: District office copy machine was purchased in 2005; unit is currently under a maintenance agreement, but should be replaced after 10 years as obsolete and/or have reached its serviceable life. Project Status/Scheduling: Spring, 2015. Effect of Project on Annual Operations: None. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

5 5 Project Cost 2013 2014 2015 2016 $ 15,000 2017 __________ Total Project Cost$ 15,000 Project Cost 2013 2014 2015 2016 $ 15,000 2017 __________ Total Project Cost$ 15,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:District Office Carpet Replacement Department:Administration Funding Source:Assessments Project Category:Facility and Other Improvements Project Type:Replacement _X_Expansion ___ Project Description, Justification: Project will replace carpet in high-traffic areas at an estimated cost of $3.75/sq. ft. Project Status/Scheduling: Spring, 2016 Effect of Project on Annual Operations: None. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

6 6 Department:Administration Funding Source:Assessments Project Category:Facility and Other Improvements Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Type:Replacement ___ Expansion _X_ Project Description, Justification: Purchase and installation of a 35 Kw generator and concrete pad. Generator to be installed at the District Office to maintain telephone and computer systems in the event of an extended power outage. Project Status/Scheduling: Spring, 2017. Effect of Project on Annual Operations: None. Project Cost 2013 2014 2015 2016 2017 20,000 Total Project Cost$ 20,000 Project Cost 2013 2014 2015 2016 2017 20,000 Total Project Cost$ 20,000 Project Title: District Office Emergency Generator/Pad HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

7 7 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule WaterLeak Detection ProgramTBD PRV Rehabilitation Program25,000 Fire Station #1 Tank Rehab/Paint35,000 9-Hole Booster Tank Rehab/PaintTBD Well # 2 Improvements 326,480 25,000 386,48025,000 Revenue Fund Projects DepartmentProject20132014201520162017

8 8 Project Cost 2013$ 0 2014 TBD 2015 2016 2017 Total Project Cost$ TBD Project Cost 2013$ 0 2014 TBD 2015 2016 2017 Total Project Cost$ TBD Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Leak Detection Program Department:Water/Wastewater Funding Source:User Rates, Assessments Project Category:Water Project Type:Replacement _X_ Expansion ___ Project Description, Justification: Staff will be looking into this and I will follow up at a later date on recommendations for budget in 2014. Project includes contracted labor to isolate and locate water line breaks, leaks and service line separations in system to reduce overall water loss. Water distribution system to be divided into several mini-systems to conduct program over multiple years. This project is one of several recommended projects outlined in the 2006 water system master plan. Project Status/Scheduling: Completion projected by end of 3 rd quarter each year. Effect of Project on Annual Operations: Effective program will ultimately result in gradual reduction in electrical consumption. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

9 9 Project Cost 2013 $ 25,000 2014 25,000 2015 25,000 2016 25,000 2017 ____25,000 Total Project Cost$ 125,000 Project Cost 2013 $ 25,000 2014 25,000 2015 25,000 2016 25,000 2017 ____25,000 Total Project Cost$ 125,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:PRV Rehabilitation Program (pressure reducing valves) Department:Water/Wastewater Funding Source:User Rates, Assessments Project Category:Water System Improvements Project Type:Replacement _X_ Expansion _X_ Project Description, Justification: Project includes the rehabilitation and upgrade of 1-2 pressure reducing valves (PRVs) per year until entire system is upgraded. PRVs are 30+ years old, with many components obsolete and in need of replacement. Where needed, telemetry components will be added for critical/problem areas to monitor pressure fluctuations. This project is one of several recommended projects outlined in the 2006 water system master plan. Project Status/Scheduling: Completion by end of 3 rd quarter each year. Effect of Project on Annual Operations: Rehabilitated PRVs will assist in reduction of pressure problems in water system, and ultimately reduce labor costs due to continual repairs. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

10 10 Project Cost 2013 $ 149,938 2014 2015 2016 2017 Total Project Cost$ 149,938 Project Cost 2013 $ 149,938 2014 2015 2016 2017 Total Project Cost$ 149,938 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:9-Hole Booster Tank, Rehab and Paint – Quail Run Tank Department:Water/Wastewater Funding Source:User Rates, Assessments Project Category:Water System Improvements Project Type:Replacement _X_Expansion ___ Project Description, Justification: Project includes wet sand blasting, priming and painting water tank located at 9-Hole Maintenance Facility. Currently the tank is rusting above the water line. No additional work will be required to complete this project. By using Utility Service Company for this Project we can spread capital upfront renovation cost over multiple years. Project Status/Scheduling: Project to be bid in Spring, 2013, and completed in 2 nd quarter, 2013. Effect of Project on Annual Operations: The tank would not be in use while painting is done. If this is not done, rusting will continue, will begin to leak, and become unusable. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

11 11 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

12 12 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Revenue Fund Projects DepartmentProject20132014201520162017 Wastewater Lift Station Rehabilitation Program62,500TBD

13 13 Project Cost 2013$ 62,500 2014 TBD 2015 TBD 2016 TBD 2017 ___ TBD Total Project Cost$ 62,500 Project Cost 2013$ 62,500 2014 TBD 2015 TBD 2016 TBD 2017 ___ TBD Total Project Cost$ 62,500 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Lift Station Rehabilitation Program Department:Water/Wastewater Funding Source:User Rates, Assessments Project Category:Wastewater Project Type:Replacement _X_ Expansion _X_ Project Description, Justification: The Districts wastewater collection system has a total of 27 lift stations – 11 above-ground, 15 below-ground, and 3 with submersible pumps. The controls for these lift stations are 20-30 years old and are prone to regular maintenance problems; controls for most below-ground stations are also located in the wet-well, and are damaged when power loss occurs and the well floods. Replacement components are often hard or impossible to obtain. Installing up-to-date controls and relocating above ground will make the units more energy efficient and help reduce labor and materials costs. Funding recommendations will allow the District to rehabilitate 1-2 lift stations per year (depending on size), beginning with the most critical stations completed first. Project Status/Scheduling: Installation of new equipment to replace Haddock Creek Lift Station with 3 submersible pumps and Controls this being one of the critical lift stations would begin 2 nd quarter, 2013. Effect of Project on Annual Operations: Possible significant savings in labor; repair savings for pumps, motors, seals, as monitoring would detect problems much earlier. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

14 14 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Revenue Fund Projects DepartmentProject20132014201520162017 Roads Road Paving300,000315,000330,750347,288364,652 Facilities MaintWalking Trail Parking Lot22,500 Handicap Fish Pier Parking Lot23,100 District Office Overflow Parking13,200 Barn Parking Lot 54,450 322,500338,100343,950401,738364,652

15 15 PRIORITY # PROJECT TITLE:ROAD PAVING PROJECT COST 2013230,000 DEPARTMENT:ROADS 2014253,000 2015278,300 FUNDING SOURCE:ASSESSMENTS-COUNTY 2016306,130 2017336,743 PROJECT CATEGORY: ROAD IMPROVEMENTS TOTAL PROJECT COST1,404,173 PROJECT TYPE:REPLACEMENT XSTATE OR FEDERALLY MANDATED EXPANSION YES NO X PROJECT DESCRIPTION & JUSTIFICATION: CONTINUATION OF THE FIVE YEAR PAVING PROGRAM OF SINGLE/DOUBLE CHIP AND SEAL AND ASPHALT OVERLAY OR BOTH. COSTS ARE INFLATED FROM 2012 ACTUAL COSTS. PROJECT STATUS/SCHEDULING: AUGUST OF EACH YEAR. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL EFFECT OF PROJECT ON ANNUAL OPERATIONS: DURING ROAD PREPARATION TIME SOME OTHER SERVICES WILL BE DELAYED BECAUSE OF LACK OF MANPOWER. SERVICES WILL BE RESTORED WHEN ROAD PAVING IS COMPLETED.

16 16 PRIORITY # 1 PROJECT TITLE:ROAD PAVINGPROJECT COST 2013230,000 DEPARTMENT:ROADS FUNDING SOURCE:ASSESSMENTS-COUNTY PROJECT CATEGORY: ROAD IMPROVEMENTSTOTAL PROJECT COST230,000 PROJECT TYPE:REPLACEMENTXSTATE OR FEDERALLY MANDATED EXPANSION YES NO X PROJECT DESCRIPTION & JUSTIFICATION: CONTINUATION OF THE FIVE YEAR PAVING PROGRAM OF SINGLE/DOUBLE CHIP AND SEAL AND ASPHALT OVERLAY OR BOTH. COSTS ARE INFLATED FROM 2012 ACTUAL COSTS. PROJECT STATUS/SCHEDULING: AUGUST OF EACH YEAR. EFFECT OF PROJECT ON ANNUAL OPERATIONS: DURING ROAD PREPARATION TIME SOME OTHER SERVICES WILL BE DELAYED BECAUSE OF LACK OF MANPOWER. SERVICES WILL BE RESTORED WHEN ROAD PAVING IS COMPLETED. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

17 17 PRIOROTY # 3 PROJECT TITLE:WALKING TRAIL P/LPROJECT COST 201322,500 DEPARTMENT:FACILITY MAINTENANCE2014 2015 FUNDING SOURCE:ASSESSMENTS2016 2017 PROJECT CATEGORY: P/L PAVINGTOTAL PROJECT COST22,500 PROJECT TYPE:REPLACEMENTXSTATE OR FEDERALLY MANDATED EXPANSION YES NO X PROJECT DESCRIPTION & JUSTIFICATION: CONDITION OF LOT IS DIRT AND ROCK AND NEEDS MAINTENANCE AT TIMES. INSTALL A 4" ASPHALT OVERLAY. THIS WOULD CONNECT THE ASPHALT AT THE HANDI-CAP PARKING AREA TO BLUE WATER DRIVE. STAFF WOULD STRIPE LOT THROUGH REGULAR OPERATING BUDGET UNLESS BID COMES IN LOWER THAN EXPECTED. PROJECT STATUS/SCHEDULING: PROJECT WOULD COINSIDE WITH THE ROAD PAVING PROGRAM UNLESS DIFFERENT CONTRACTORS ARE AWARDED EACH PROJECT. IN THIS CASE PROJECT TO BE COMPLETED BY END OF AUGUST 2013. EFFECT OF PROJECT ON ANNUAL OPERATIONS: NONE HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

18 18 PROJECT TITLE:H/C FISHING P/LOTPROJECT COST 2013 DEPARTMENT:FACILITY MAINTENANCE201423,100 2015 FUNDING SOURCE:ASSESSMENTS2016 2017 PROJECT CATEGORY: P/LOT PAVINGTOTAL PROJECT COST23,100 PROJECT TYPE:REPLACEMENTXSTATE OR FEDERALLY MANDATED EXPANSION YES NO X PROJECT DESCRIPTION & JUSTIFICATION: CONDITION OF PARKING LOT IS COMPACTED GRAVEL. PARKING LOT HAS TO BE GRADED AFTER HEAVY RAINFALL DUE TO EROISION. VERY LITTLE BASE ROCK WOULD HAVE TO BE ADDED TO COMPLETE THE 4" ASPHALT PAVING. PROJECT STATUS/SCHEDULING: PROJECT WOULD COINSIDE WITH THE ROAD PAVING PROGRAM UNLESS DIFFERENT CONTRACTORS ARE AWARDED EACH PROJECT. IN THIS CASE PROJECT TO BE COMPLETED BY END OF AUGUST 2013. EFFECT OF PROJECT ON ANNUAL OPERATIONS: NONE HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

19 19 PROJECT TITLE:D.O. OVERFLOW PARKINGPROJECT COST 2013 DEPARTMENT:FACILITY MAINTENANCE2014 201513,200 FUNDING SOURCE:ASSESSMENTS2016 2017 PROJECT CATEGORY: P/LOT PAVINGTOTAL PROJECT COST13,200 PROJECT TYPE:REPLACEMENTXSTATE OR FEDERALLY MANDATED EXPANSION YES NO X PROJECT DESCRIPTION & JUSTIFICATION: CONDITION OF PARKING LOT IS COMPACTED GRAVEL. VERY LITTLE BASE ROCK WOULD HAVE TO BE ADDED TO COMPLETE THE 4" ASPHALT PAVING. LOT IS USED A LOT FOR DISTRICT OFFICE MEETINGS. PROJECT STATUS/SCHEDULING: PROJECT WOULD COINSIDE WITH THE ROAD PAVING PROGRAM UNLESS DIFFERENT CONTRACTORS ARE AWARDED EACH PROJECT. IN THIS CASE PROJECT TO BE COMPLETED BY END OF AUGUST 2013. EFFECT OF PROJECT ON ANNUAL OPERATIONS: NONE HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

20 20 PROJECT TITLE:BARN PARKING LOTPROJECT COST DEPARTMENT:FACILITY MAINTENANCE2014 2015 FUNDING SOURCE:ASSESSMENTS201654,450 PROJECT CATEGORY: P/LOT PAVINGTOTAL PROJECT COST54,450 PROJECT TYPE:REPLACEMENTXSTATE OR FEDERALLY MANDATED EXPANSION YES NO X PROJECT DESCRIPTION & JUSTIFICATION: CONDITION OF PARKING LOT IS COMPACTED GRAVEL. VERY LITTLE BASE ROCK WOULD HAVE TO BE ADDED TO COMPLETE THE 4" ASPHALT PAVING. LOT HAS TO BE GRADED AFTER HEAVY RAINFALLS. GRAVEL ALSO WASHES OUT ONTO SHIELDS DRIVE AT BOTH ENTRANCES. PROJECT STATUS/SCHEDULING: PROJECT WOULD COINSIDE WITH THE ROAD PAVING PROGRAM UNLESS DIFFERENT CONTRACTORS ARE AWARDED EACH PROJECT. IN THIS CASE PROJECT TO BE COMPLETED BY END OF AUGUST 2013. EFFECT OF PROJECT ON ANNUAL OPERATIONS: NONE HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

21 21 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Revenue Fund Projects DepartmentProject20132014201520162017 FireSatellite Fire Station45,0000000

22 22 2013$ 45,000 2014 2015 2016 __________ Total Project Cost$ 45,000 2013$ 45,000 2014 2015 2016 __________ Total Project Cost$ 45,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Satellite Fire Station, New Construction Department:Fire Protection Funding Source:Assessments, (1/3 of cost) Rural Dues, & Possibly Ladys Auxiliary Project Category:Facility and Other Improvements Project Type:Replacement ___ Expansion _X_ Project Description, Justification: Project calls for the construction of a two (2) bay fire station in the area of Stateline and Sun view. This station would mainly house tanker equipment, as these vehicles are historically the most dangerous to drive due to the weight and motion of the water. This areas water supply is by 4 inch mains, which does not supply enough water for some structure fires. The only option to this problem is the use of tanker trucks. This station would also give better distribution of equipment, which will help with ISO ratings. The location would also help the Rural Department and would give the auxiliary some needed storage space. Project Status/Scheduling: This project would hopefully be started in the spring of 2013 if funding can be arranged. Effect of Project on Annual Operations: There would be a slight increase in utilities, but this could be offset by participation from the Rural Department and Ladys Auxiliary. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

23 23 RecreationHVAC unit RC-Heat not workingTBD Resurface Both PoolsTBD 2012 Budget WSSmall Pool-Decking Rubaroc Surface38,500 West Tennis Court Resurface70,000 Playground Set Replacement/Addition 75,000 4,04038,50070,00075,000 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Revenue Fund Projects DepartmentProject20132014201520162017

24 24 Project Cost Total Project Cost$ Unknown Project Cost Total Project Cost$ Unknown Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Heating / AC Unit Department:Recreation Center Funding Source:Assessments Project Category:Facility and Other Improvements Project Type:Replacement _X_ Expansion ___ Project Description, Justification: The air condition part of the heat pump is working fine but when it has to heat the recreation center it will freeze up and not work properly. This was discovered during the winter when we were only open on a limited basis. Project Status/Scheduling: HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Effect of Project on Annual Operations:

25 25 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Project Cost 2013 2014 2015TO BE DETERMINED Project Cost 2013 2014 2015TO BE DETERMINED Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Re-surface both Pools Department:Recreation Center Funding Source:Assessments Project Category:Facility and Other Improvements Project Type:Replacement _X_ Expansion ___ Project Description, Justification: Upon opening the pools this season, it was noted that several places on the bottom are flaking and peeling more than normal. We have also had a couple of visitors scrap the bottom of their feet. Project Status/Scheduling: Pool needs to be drained to determine condition and cost. Can probably hold off for another year or two. Effect of Project on Annual Operations:

26 26 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Small Pool-Decking Rubaroc Surface $ 38,500

27 27 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL West Tennis Court Resurface $ 70,000

28 28 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Playground Equipment $75,000

29 29 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Revenue Fund Projects DepartmentProject20132014201520162017 MarinaFloatation Replacement11,02511,57512,20012,81013,450 24-Slip Addition, Dock #4132,000 2012 Budget WSDry Dock Storage Addition 125,000 11,025143,57512,200137,81013,450

30 30 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Project Cost 2013 $11,025 2014 11,575 2015 12,200 Project Cost 2013 $11,025 2014 11,575 2015 12,200 Is Project Mandated by the State or Federal Government? Yes __X__No ____ Is Project Mandated by the State or Federal Government? Yes __X__No ____ Project Title:Flotation Replacement Department:Marina Funding Source:Assessments and/or user fees Project Category:Facility and Other Improvements Project Type:Replacement _X_ Expansion ___ Project Description, Justification: In February, 2008 the US Corps of Engineers issued flotation standards requiring all commercial marinas to replace all Styrofoam floatation with specified encapsulated floatation (1) when annual inspections reveal that the lowest part of the dock structure falls below a minimum of six inches above the waters surface; and (2) full compliance (complete replacement) by 2033. Flotation replacement at the Holiday Island Marina is currently estimated to be 40% complete. Priorities established each year based on condition and buoyancy. Project Status/Scheduling: Spring of each scheduled year Effect of Project on Annual Operations: None

31 31 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Slip addition

32 32 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Dry Dock Storage Addition $125,000

33 33 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Revenue Fund Projects DepartmentProject20132014201520162017 Golf MaintenanceCart Path Improvements10,50011,02511,58012,20012,810

34 34 Project Cost 2013$ 10,500 2014 2015 2016 2017 ________ Total Project Cost $ 10,500 Project Cost 2013$ 10,500 2014 2015 2016 2017 ________ Total Project Cost $ 10,500 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Cart Path Improvements Department:18 Hole Golf Maintenance Funding Source:Assessments Project Category:Facility and Other Improvements Project Type:Replacement _X_ _Expansion ____ Project Description, Justification: The District has not conducted a systematic repair/replacement of cart path surfaces at either course for 15+ years. Project will replace paths for 1-2 holes per year, prioritized based on condition. Staff will conduct an initial evaluation to determine the most cost effective surface between asphalt and concrete. Project Status/Scheduling: Spring, 2013. Effect of Project on Annual Operations: None. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

35 35 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Revenue Fund Projects DepartmentProject20132014201520162017 Pro Shop Replace Carpet in Entire Building19,000 ClubhousePaint Building Inside & Out23,000 North Entrance-Patio Resurfacing 18,000 42,000018,000

36 36

37 37 Project Cost 2013$ 23,000 2014 2015 2016 2017 __________ Total Project Cost$ 23,000 Project Cost 2013$ 23,000 2014 2015 2016 2017 __________ Total Project Cost$ 23,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Painting – Inside and Out Department: Pro Shop / Clubhouse Funding Source:Assessments Project Category:Facility and Other Improvements Project Type:Replacement _X_Expansion ___ Project Description, Justification: Paint all inside walls at Clubhouse. Paint exterior of building. Project Status/Scheduling: Spring, 2013. Effect of Project on Annual Operations: None. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

38 38 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule DepartmentProject20132014201520162017 Campground No Capital Improvements for 2013 Normal Maintenance will be included in the operating budget.

39 39 Equipment Reserve Fund The designated fund to replace equipment We have a regulation that states we must have $100,000 minimum in that fund Replacement equipment must come from these funds Reminder

40 40 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Equipment Reserve Fund Projects DepartmentProject20132014201520162017 WaterZero Turn Mower8,500 RoadsZero Turn Mower 8,500 Replace 2001 Graveley-U#29 Bucket Truck 30,000 Replace 1986 Ford FireLadder Truck90,000 Replace 1976-Ladder #1 Engine # 1 80,000 Replace 1974 -Engine #1

41 41 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Equipment Reserve Fund Projects DepartmentProject20132014201520162017Comments Water Zero Turn Mower8,500 Replace 1991 Graveley-U#20

42 42 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule DepartmentProject20132014201520162017 Roads Zero Turn Mower8,500 Replace 2001 Graveley-U#29 Bucket Truck 30,000 Replace 1986 Ford 8,50030,000 Equipment Reserve Fund Projects

43 43 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule DepartmentProject20132014201520162017 FireLadder Truck90,000 Replace 1976- Ladder #1 Engine # 1 80,000 Replace 1974 - Engine #1 90,00080,000 Equipment Reserve Fund Projects

44 44 Project Cost 2012 2013 2014 2015 $ 95,000 2016 __________ Total Project Cost$ 95,000 Project Cost 2012 2013 2014 2015 $ 95,000 2016 __________ Total Project Cost$ 95,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Ladder Truck Replacement Department:Fire Protection Funding Source:Assessments Project Category:Vehicles Project Type:Replacement _X__ Expansion __ Project Description, Justification: This project is to replace our existing Ladder Truck, which is a 1976 model. This vehicle was moved from our second out unit status to strictly high-rise fires and areas needing very large volumes of water. This move has relieved the necessity to replace the truck earlier, but the truck is experiencing a few problems here and there. All equipment will transfer to another truck, which will reduce some of the expense. Project Status/Scheduling: Project is only in the planning stage and hope to complete in the fall of 2015 Effect of Project on Annual Operations: None, since it is a replacement project and a better unit, it should reduce the burden on OEM HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

45 45 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule DepartmentProject20132014201520162017 Equipment Reserve Fund Projects Golf MaintenanceGreens Mower19,000 Roughs Mower37,000 2 Fairway Mowers98,000 Sprayer18,000 4 Maintenance/Utility Carts32,000 Sand Trap Rake 13,000 56,000148,00013,000

46 46 Equipment Reserve Fund Projects Project Cost 2013$ 19,000 2014 2015 2016 2017 __________ Total Project Cost$ 19,000 Project Cost 2013$ 19,000 2014 2015 2016 2017 __________ Total Project Cost$ 19,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Greens Mower Department:18 Hole Golf Maintenance Funding Source:Equipment Reserve Fund Project Category:Vehicles and Equipment Project Type:Replacement _X _Expansion ___ Project Description, Justification: Need to replace 3 mowers, put one in 2013 budget. Project Status/Scheduling: Spring, 2013 Effect of Project on Annual Operations: None. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL

47 47 Equipment Reserve Fund Projects HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Project Cost 2013$ 37,000 2014 2015 2016 2017 __________ Total Project Cost$ 37,000 Project Cost 2013$ 37,000 2014 2015 2016 2017 __________ Total Project Cost$ 37,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Roughs Mower Replacement – Unit # 1809 Department:18 Hole Golf Maintenance Funding Source:Equipment Reserve Fund Project Category:Vehicles and Equipment Project Type:Replacement _X_ Expansion ___ Project Description, Justification: Need 3 - replace 1 in 2013. Unit # 1809 is a 2002 Toro 300D with 4,600 hours. The mowing deck is worn out, engine life is non-existent, and the transmission is in poor condition. Project Status/Scheduling: Spring, 2013. Effect of Project on Annual Operations: None.

48 48 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL 2 Fairway Mowers98,000 Sprayer18,000 4 Maintenance/Utility Carts32,000 Sand Trap Rake 13,000

49 49 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Equipment Reserve Fund projects DepartmentProject20132014201520162017 Golf MaintenanceGreens Mower19,000 Roughs Mower37,000 Replace Unit# 1809 2 Fairway Mowers98,000 Replace Unit# 1811 Sprayer18,000 4 Maintenance/Utility Carts32,000 Replace 4 Carts Sand Trap Rake 13,000 56,000148,0013,000

50 50 Project Cost 2013 2014 $ 98,000 2015 2016 2017 __________ Total Project Cost$ 98,000 Project Cost 2013 2014 $ 98,000 2015 2016 2017 __________ Total Project Cost$ 98,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title: Fairway Mower 2@ $49,000/mower Department: 18 Hole Golf Maintenance Funding Source: Equipment Reserve Fund Project Category: Vehicles and Equipment Project Type:Replacement _X_ Expansion ___ Project Description, Justification: Unit 1811 has 4,800 hours. Unit is beginning to wear out and is starting to experience hydraulic and engine problems. New unit to be used at 18-hole course and rotate older unit to 9-hole course. Project Status/Scheduling: Spring, 2014. Effect of Project on Annual Operations: None. HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Equipment Reserve Fund Projects

51 51 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Project Cost 2013 2014 18,000 2015 2016 2017 ________ Total Project Cost$ 18,000 Project Cost 2013 2014 18,000 2015 2016 2017 ________ Total Project Cost$ 18,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Sprayer Department:18 Hole Golf Maintenance Funding Source:Equipment Reserve Fund Project Category:Vehicles and Equipment Project Type:Replacement _X_ Expansion ___ Project Description, Justification: Project Status/Scheduling: Spring, 2014. Effect of Project on Annual Operations: None. Equipment Reserve Fund Projects

52 52 HOLIDAY ISLAND SUBURBAN IMPROVEMENT DISTRICT 2013-2017 Capital Improvements Program PROJECT DETAIL Equipment Reserve Fund Projects Project Cost 2013$ 2014 32,000 2015 2016 2017 __________ Total Project Cost$ 32,000 Project Cost 2013$ 2014 32,000 2015 2016 2017 __________ Total Project Cost$ 32,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:4 Maintenance Carts @ $8,000/cart Department:18 Hole Golf Maintenance Funding Source:Equipment Reserve Project Category:Vehicles and Equipment Project Type:Replacement _X_ Expansion ___ Project Description, Justification: Current Maintenance/utility carts are in poor condition or not running at all. Current units have between 2,200 and 2,500 hours. Currently 3 out of 5 carts are down. Project Status/Scheduling: Spring, 2014. Effect of Project on Annual Operations: None.

53 53 Holiday Island Suburban Improvement District 2013-2017 Capital Improvements Program Comprehensive Detail Schedule Equipment Reserve Fund Projects Project Cost 2013 2014 2015 $ 13,000 2016 2017 __________ Total Project Cost$ 13,000 Project Cost 2013 2014 2015 $ 13,000 2016 2017 __________ Total Project Cost$ 13,000 Is Project Mandated by the State or Federal Government? Yes ____No __X__ Is Project Mandated by the State or Federal Government? Yes ____No __X__ Project Title:Sand Trap Rake Department: 18 Hole Golf Maintenance Funding Source:Equipment Reserve Fund Project Category:Vehicles and Equipment Project Type:Replacement _X_Expansion ___ Project Description, Justification: Project Status/Scheduling: Spring, 2015. Effect of Project on Annual Operations: None.


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