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Complete Job Cost Management Software

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Presentation on theme: "Complete Job Cost Management Software"— Presentation transcript:

1 Complete Job Cost Management Software
Protect your Profit JCA software provides the tools to maximise the profit on your jobs Exit Ask us how JCA can help you to maximise your job profits. Protect your Profit JCA software provides the tools to maximise the profit on your jobs Ask us how JCA can help you to maximise your job profits.

2 Complete Job Cost Management Software
So much more than an accounting package plus spreadsheets No more spreadsheets

3 Complete Job Cost Management Software
JCA Information Job Costing Quotations Asset Module Payroll Human Resource Supplier invoice entry Company GL Why JCA Contact Exit

4 Job Costing Complete Job Cost Management Software
HOME JCA software has a major focus on Job costing. Collecting and collating ALL incoming cost applicable for your jobs. All Jobs are easily accessible from a central Job display There are different job types to suit any size business Complete Job Cost Management Software

5 Job Costing The job module holds critical information
HOME The job module holds critical information About the job on the one screen. Customer Details Job Grouping Start Date Practical Completion Order No Project No Contract No Job contract Value Job Estimate Value Complete Job Cost Management Software

6 Complete Job Cost Management Software
Job Costing HOME Within the Job, Cost Centres and Variations that provide the Costing details Highlights all overspends against the Estimate and Contract values Contract Price Estimate Value A total Running Costs to date Complete Job Cost Management Software

7 Complete Job Cost Management Software
Job Costing HOME Each cost Centre holds a complete detailed history of ALL cost transactions Everything is linked each transaction is entered only ONCE Drill through each transaction record to see the original information Powerful Search, Sort and Filter options Providing the information you require Complete Job Cost Management Software

8 Job Costing Complete overview of the job profitability
HOME Complete overview of the job profitability Sales invoices also are also assigned to the Job. Compare the job’s running costs against the revenue provides an Income over Costs position. Complete Job Cost Management Software

9 Job Costing HOME Committed Costs against the job in the form of Purchase Orders. Purchase orders allow the job to have a committed cost position. Providing a complete view of the actual costs and the expected costs for the job. View and create purchase orders from within the job Complete Job Cost Management Software

10 Job Costing Job Management is more than just cost control :
HOME Job Management is more than just cost control : Manage Job documents within the job Documents Photos Videos Non Conformance Incident register Bank Guarantees All at your fingertips Complete Job Cost Management Software

11 Job Costing HOME Job Contract and Progress Claims within the one software package Reduce the need to run spreadsheets The Job contract within JCA, centralizes all the relevant job data. Retentions are automatically calculated and maintained within the software Complete Job Cost Management Software

12 Job Costing Job Contract and Progress within the one software package
HOME Job Contract and Progress within the one software package Manage the entire job contract from within JCA Print detailed in built progress claim reports Complete with retention calculations Complete the progress using either Percentage complete Quantity complete Fixed amount Complete Job Cost Management Software HOME

13 Complete Job Cost Management Software
Quotations HOME Quotes within JCA provide another option to prepare and generate an estimate for a client Maintain a complete list of ALL quotes Know which quotes are outstanding Quotes that were lost And which quotes you won. Complete Job Cost Management Software

14 Complete Job Cost Management Software
Quotations HOME One quick and easy front sheet holding all the critical quote information System generated Quote numbers The follow up date can be used as an effective sales tool Flexibility with multiple margin options Fixed $ Value Percentage per quote line Complete Job Cost Management Software

15 Quotations Easy data entry to generate the quote.
HOME Easy data entry to generate the quote. Estimate at your estimate rates and add the margins to each line specifically Or Apply a flat margin across the entire quote. The end resulting is a quote with an estimated cost and a Bid cost Complete Job Cost Management Software

16 Quotations A global resource list to generate the quote
HOME A global resource list to generate the quote Access your detailed estimating resource list within the quotes. Quickly build the quote with pre defined items and estimated costs. Ensure consistency across the quotes using a global list of resources Complete Job Cost Management Software

17 Quotations Option to ‘hide’ your quote calculations.
HOME Option to ‘hide’ your quote calculations. Create a quote within a quote, The client does not need to see the working out, simply the price. Create the working out behind the scenes, but always have it in history for your reference Complete Job Cost Management Software

18 Quotations Start to finish with JCA – Convert the Quote into a JCA job
HOME Start to finish with JCA – Convert the Quote into a JCA job Quote converts to a Job Quote lines become a Job Sheet Job sheet become a sales invoice Cost centres created complete with Estimate and contract amounts. The complete follow through of JCA is a major advantage. Complete Job Cost Management Software

19 Complete Job Cost Management Software
Quotations HOME Print and sent your quote Include your own logo and company details Along with any relevant terms and conditions. Select an existing format or have a new format created Professional looking correspondence Complete Job Cost Management Software HOME

20 Assets Maintain a complete Asset Listing
HOME Maintain a complete Asset Listing Assets can link throughout JCA Depreciation journals Cost transaction for Asset Usage within the Job Plant Maintenance Jobs, both scheduled maintenance and major repairs. Complete Job Cost Management Software

21 Assets Financial details Complete Job Cost Management Software
HOME Financial details Purchase details: Cost and Date Set up depreciation method to create Automatic Depreciation journals Specifications Hold all the asset information within the one place Complete Job Cost Management Software

22 Assets Schedule Maintenance: Complete Job Cost Management Software
HOME Schedule Maintenance: Set the schedules in advance Link the maintenance to a meter within the asset to determine when the service is due Establish a series of Checklist items that must be completed on this Service Complete Job Cost Management Software

23 Assets Schedule Maintenance: Complete Job Cost Management Software
HOME Schedule Maintenance: Create the service maintenance job Records a job against the asset which will detail the service history of the asset Also always for the collection of costs against the Asset service job, resulting in a service cost for the asset Complete Job Cost Management Software

24 Assets Major Repairs Maintenance Complete Job Cost Management Software
HOME Major Repairs Maintenance Each asset maintenance job can be recorded within JCA and against the specific Asset Detail the: Fault Details/ Service Instructions Work Done Record all incoming costs Complete Job Cost Management Software

25 Assets Compile a complete service history of your machines
HOME Compile a complete service history of your machines Every asset job listed as a complete service history Quickly view the work completed on each jobs Each asset job maintains a complete cost of service Complete Job Cost Management Software

26 Assets Collate all the Incoming Asset Costs
HOME Collate all the Incoming Asset Costs As Supplier invoices are entered they can be marked against a specific asset Payroll hours spent servicing can be assigned to the asset A complete transaction of costs per asset Complete Job Cost Management Software

27 Assets Against the Income for each Asset
HOME Against the Income for each Asset As the asset is assigned against the job this transaction can also be viewed as ‘income’ for the plant. Complete Job Cost Management Software HOME HME

28 Complete Job Cost Management Software
Payroll HOME A completely integrated payroll system within JCA that automatically job costs. Unlimited number of employees Set each employee into a paygroup to define the terms and conditions of employment Run multiple pay frequencies concurrently Weekly Fortnightly Monthly Complete Job Cost Management Software

29 Complete Job Cost Management Software
Payroll HOME A completely integrated payroll system within JCA that automatically job costs. Up to 3 different bank accounts for each employee Set standard pay transactions for the employees for payroll entries that occur every pay run. i.e. Annual leave and Sick Leave entitlements. Complete Job Cost Management Software

30 Payroll Control how your payroll system works.
HOME Control how your payroll system works. Unlimited transactions types Pay types Expense Accruals Deductions Allowances Yearly updates for new ATO taxation tables Complete Job Cost Management Software

31 Complete Job Cost Management Software
Payroll HOME Set for local industry standards. With options on how to process your RDO’s “A local system with knowledge of local payroll conditions” Manage your Superannuation Long Service Leave Redundancy RDO’s Complete Job Cost Management Software

32 Payroll Main entry point of the payroll transactions
HOME Main entry point of the payroll transactions Access to all the different payroll options Detailed transaction listing of the processed transaction Summary options to help balance the payroll Complete Job Cost Management Software

33 Payroll Data entry for a normal time transaction
HOME Data entry for a normal time transaction Entry the date of the transaction Hours worked Select the pay type Select the Job and the Cost Centre this transaction is to be costed against Actual Cost = the actual pay amount Job Cost = the value to be charged to the job Job Costing within the one screen Complete Job Cost Management Software

34 Complete Job Cost Management Software
Payroll HOME Actual cost vs. Job cost The payroll holds both the Actual cost and the Job Cost value of this transaction A specific job charge rate can be set for each employee The job cost value allows you to set a cost recovery rate to charge the job. Complete Job Cost Management Software

35 Automatic RDO accruals.
Payroll HOME Automatic RDO accruals. The employee worked 8 hours and automatically the RDO as been deducted and added to the RDO entitlement Important to note that the full 8 hours of employee cost has been assigned to the job Complete Job Cost Management Software

36 Complete Job Cost Management Software
Payroll HOME Process the payroll transaction, with the job costing with one data entry Saves time and ensures that all relevant costs are assigned to the job. Split the payroll transactions up over multiple jobs if required. Complete Job Cost Management Software

37 Payroll Capture all relevant costs including Plant Usage
HOME Capture all relevant costs including Plant Usage Ability to assign Plant usage during the Payroll transaction. This transaction will process 8 hours of employee job cost and 8 hours of plant usage cost. With the ability to assign multiple plant usage within this one transaction Complete Job Cost Management Software

38 Complete Job Cost Management Software
Payroll HOME Complete Reporting Various Pay slip options Creation of the Bank .ABA file to transmit the wages to your bank Group Certificates including the required ATO data information Complete Job Cost Management Software HOME

39 Complete Job Cost Management Software
Human Resources HOME Designed to allow the creation of any style of certificate, licence or document for an employee Create any document that can be linked to an employee or even a creditor within the system Within the wider JCA ‘Permission documents’ can be linked to Assets Jobs Debtors Complete Job Cost Management Software

40 Complete Job Cost Management Software
Human Resources HOME Document Creation Set the Document into groupings to allowing for an easy view of the documents Detail of ALL holders of the document including the expiry date Link the Document to a ‘provider’. This allows the document to be created once, but be delivered by various organisations Complete Job Cost Management Software

41 Human Resources Attach each document within JCA
HOME Attach each document within JCA Documents can be attached to Employees: eg. 1st Aid certificates Creditors: eg. public liability certificates Debtors: eg. Assets: eg. plant registrations Jobs: eg. Water access permits Unlimited attachments Complete Job Cost Management Software

42 Human Resources Attach each document within JCA
HOME Attach each document within JCA Record information regarding the document Document No Issued Date Start Date Expiry Date Complete Job Cost Management Software

43 Human Resources Employee Matrix of Held Documentation
HOME Employee Matrix of Held Documentation Detailed record keeping is quickly becoming very important View and access all linked documents for each employee Complete Job Cost Management Software

44 Human Resources Company Matrix of Held Documentation
HOME Company Matrix of Held Documentation All Documents company wide are displayed Detailing all holders of the selected documents Control all expiry dates and renewals of ALL documentation Complete Job Cost Management Software HOME

45 Complete Job Cost Management Software
Invoice entry HOME The entry of Supplier invoices a major link between the Financial and the Job Cost elements of JCA Easy set up of new suppliers Set supplier defaults to streamline the data entry process All historical information available for all suppliers Create EFT payment files Complete Job Cost Management Software

46 Invoice entry One Data entry screen to complete the entry and job cost
HOME One Data entry screen to complete the entry and job cost Set up the Invoice record Supplier Link to purchase order Invoice # Date Due Date Invoice total Invoice entry continued on next page Complete Job Cost Management Software

47 Invoice entry Process the job cost element of the transaction
HOME Process the job cost element of the transaction 1 Select the job Code Cost centre Assign the GL Account Enter the Invoice Reference Amount to be costed to the job. 2 3 4 5 Complete Job Cost Management Software

48 Invoice entry Complete the Invoice Entry process
HOME Complete the Invoice Entry process Optional information regarding the invoice can be entered. Maintains a running cost of remaining invoice amount to post Job costing completed  General Ledger posting  Supplier bill entered  Complete Job Cost Management Software

49 Invoice entry Quick and easy Payment process
HOME Quick and easy Payment process Option on payment method Printed Cheques Manual Cheques EFT – creation of bank ABA files to transmit. Retention release by the nominated dates Complete Job Cost Management Software

50 Complete Job Cost Management Software
Invoice entry HOME Print or payment remittances Complete with your logos and company details Professional outgoing correspondence, with your supplier and customers. Complete Job Cost Management Software HOME

51 Complete Job Cost Management Software
Company GL HOME Whilst JCA has a strong focus on Job Cost Management the Company General Ledger is still critical. Unlimited GL Accounts Set Budgets to track and manage performance Store complete transaction history of every account Detailed transaction records provide an audit trail. Complete Job Cost Management Software

52 Company GL Create general ledger payments/receipts
HOME Create general ledger payments/receipts Create General Ledger Payments Receipts Option to Job cost each GL payment, ensuring ALL costs are included in the Job Costing Complete Job Cost Management Software

53 Company GL Create general ledger journal Entries
HOME Create general ledger journal Entries Multiple options for Journal entry Double entry journals Single entry journals To reinforce the Job Costing element of JCA – Option to Job Cost General Journals if required. Complete Job Cost Management Software

54 Complete Financial reporting
Company GL HOME Complete Financial reporting Profit and Loss Report Balance Sheet Trial Balance GL account Movement Bank Reconciliation BAS and PAYG reporting Complete Job Cost Management Software

55 Company GL BAS – GST reporting : Accrual or Cash : Month or Quarterly
HOME BAS – GST reporting : Accrual or Cash : Month or Quarterly JCA has a unique tagging process. Physically marking each transaction reported within the BAS period allows an exact reprint of previous periods without concerns about back posted records. Complete Job Cost Management Software

56 Company Financial position
Company GL HOME Company Financial position A complete snapshot of the financial position Creditor Debtor Aged Balances Asset Liability accounts Future Journals JCA believes this is a great tool to help run your business, Complete Job Cost Management Software HOME

57 Complete Job Cost Management Software
Why JCA HOME We provide solutions tailored to your needs. We install the software and migrate data from your current software. We train your staff Follow up to make sure everything is running well. We maintain regular contact to ensure you are getting the most from the software. Complete Job Cost Management Software

58 Information from an integrated software process can be trusted.
Why JCA HOME Information from an integrated software process can be trusted. Information is entered once Balances and can be checked and audited. There are no gaps in your information, no missing pieces. All available information is in one central data warehouse and easily accessible. Every piece of information is linked for easy and quick cross referencing. Complete Job Cost Management Software

59 JCA Software gives you a competitive edge
Why JCA HOME JCA Software gives you a competitive edge Proven in use by CCF members. An integrated easy to use process. Simple data entry with one step procedures. Regular updates to software. Full supported and with Training available. Suitable for all size of businesses Better results than accounting packages plus spreadsheets Complete Job Cost Management Software

60 Complete Job Cost Management Software
Nick Sterritt AN computer Services Director (03) Al Sterritt AN computer Services Director (03) Mail address 391 Bridge Rd Richmond Victoria 3121 (03) HOME Exit


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