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© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 For Rice Mills.

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Presentation on theme: "© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 For Rice Mills."— Presentation transcript:

1 © Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 For Rice Mills

2 © Tally Solutions Pvt. Ltd. All Rights Reserved 2 2 Agenda Rice Mill Business – An Overview How Rice Mill Operations are Structured Tally.ERP 9 for Rice Mills Business Process Flow Primary Requirement Tally.ERP 9 – Fitment

3 © Tally Solutions Pvt. Ltd. All Rights Reserved 3 3 Rice Mill Business Overview MILL ACCOUNTS MIS REPORTS RICE SALES MILL ADMINISTRATION PADDY PURCHASE How Rice Mill Operations are Structured SHELLING & PROCESSING

4 © Tally Solutions Pvt. Ltd. All Rights Reserved 4 4 Rice Mill Business – An Overview

5 © Tally Solutions Pvt. Ltd. All Rights Reserved 5 5 Rice Mill Business Overview MILL ACCOUNTS MIS REPORTS RICE SALES MILL ADMINISTRATION P A D D Y P U R C H A S E SHELLING & PROCESSING Rice Mill Business – Paddy Purchase

6 © Tally Solutions Pvt. Ltd. All Rights Reserved 6 6 Process Flow - Paddy Purchase

7 © Tally Solutions Pvt. Ltd. All Rights Reserved 7 7 Primary Requirement – Paddy Purchase Category/ModuleMajor RequirementExplanation Paddy PurchasePaddy purchase from various farmers (Levy paddy) Mill manager places purchase orders with paddy suppliers/farmer. He identifies MSP for standard quality paddy. He provides different addresses of warehouses and mill for paddy delivery. Paddy quality recordingPurchase manager identifies the quality of paddy and decides the price based on moisture, grain type, foreign matter etc. He records the paddy quality with the paddy batch information. Levy paddy purchaseState specific levy for paddy purchase and categorizing levy paddy and levy-free paddy needs to be done by mill manager to separately track the profits. Purchase from mandiPurchase manager buys paddy from mandi market. Generally a commission agent(broker) purchases the paddy through auctioning. Ability to record the base price, bonus price to reach final paddy price is important. Warehouse address in purchase orders While delivering paddy to multiple warehouses and storage units, if the warehouse address is printed on PO, it will help the delivery of paddy. Landing costThe landing cost needs to be calculated for arriving exact cost of paddy and thus to calculate profit. There should be a provision to capture landing cost for paddy purchase and accounting the handling and transport charges.

8 © Tally Solutions Pvt. Ltd. All Rights Reserved 8 8 Tally.ERP 9 Fitment – Paddy Purchase No.RequirementTally.ERP 9Customizable 1Purchase order generationYes 2Paddy receipt noteYes 3Purchase returns handlingYes 4Purchase invoiceYes 5Levy management : state-specific levy on paddy purchases Yes 6Godown address in purchase order (different billing address and delivery address) Yes 7One bill and multiple warehouse deliveryYes 8Mandi market purchasesYes 9Purchases with bonus and final price adjustmentYes 10Commission to mandi agent for purchasesYes 11Recording paddy quality with batchYes 12Multiple mill braches and branch synchronizations with main mill (head office) Yes Contd..

9 © Tally Solutions Pvt. Ltd. All Rights Reserved 9 9 Tally.ERP 9 Fitment – Paddy Purchase No.RequirementTally.ERP 9Customizable 13Tracking paddy in transit and reconciliationYes 14Handling CMR paddy and non-levy rice with details in purchase invoice Yes 15Purchase orders summary (paddy type-wise)Yes 16Re-order level reportYes 17Purchase register, purchase order bookYes 18Purchase bill pending reportYes 19Stock transfer analysisYes 20Different modes of payment (cheque and cash)Yes 21Outstanding payable reportYes 22Bank guarantee details in agreementsYes 23Paddy packing bag detailsYes 24Physical stock adjustment (handling damage, pilferage)Yes 25Purchase contract drafting and printingYes

10 © Tally Solutions Pvt. Ltd. All Rights Reserved 10 Rice Mill Business Overview MILL ACCOUNTS MIS REPORTS RICE SALES MILL ADMINISTRATION PADDY PURCHASE Rice Mill Business – Shelling and Processing SHELLING & PROCESSING

11 © Tally Solutions Pvt. Ltd. All Rights Reserved 11 Process Flow – Shelling and Processing

12 © Tally Solutions Pvt. Ltd. All Rights Reserved 12 Primary Requirement – Shelling and Processing Category/ModuleMajor RequirementExplanation Shelling and Processing Shelling contractsDrafting of service contract, with payment and delivery terms is necessary. This avoids confusions during payment. Service details on invoice Detailed bill showing the usage of services. Cleaner, steamer, sheller, whitener, silky, grader, bunker, electricity, labour, water usage based billing will help the customer to understand the bill better. Conversion reportsPaddy to rice conversion : to identify what percentage of paddy is converted to rice. (eg: 68% paddy conversion to rice, 10% bran etc.) This will be very useful along with contract- wise reports. Contract summary report Contract summary report showing rice quantity and payment details of the month based on channels will help the mill manager to see the profitable contracts. Mill and quality standards to be printed on invoices Milling process standardizations like, ISO , HACCP, ISO printed along with invoice is very important to re- affirm the mill quality. Packing reportsReports on rice packing for direct sales/super-market sales which would also help in tracking packing material. eg: Basmati rice sold in packets by the mill.

13 © Tally Solutions Pvt. Ltd. All Rights Reserved 13 Tally.ERP 9 Fitment – Shelling and Processing No.RequirementsTally.ERP 9Customizable 1Shelling contracts drafting and printingYes 2Conversion reports of paddy to rice (eg: 68% rice, 10% bran etc.) Yes 3Printing mill standards and quality certification details (eg: ISO ) Yes 4Daily production report – details with rice categoryYes 5Warehouse reports (to track mill-owned rice and customer shelling rice) Yes 6Daily expense reportYes 7Weight tracking of rice (loss of weight) Yes 8Detailed bill showing the usage of servicesYes 9Packing material consumption trackingYes 10Shelling contract summary reportYes 11Customer paddy and rice trackingYes 12Mill-owned rice trackingYes

14 © Tally Solutions Pvt. Ltd. All Rights Reserved 14 Rice Mill Business Overview MILL ACCOUNTS MIS REPORTS R I C E S A L E S MILL ADMINISTRATION PADDY PURCHASE Rice Mill Business – Mill Sales SHELLING & PROCESSING

15 © Tally Solutions Pvt. Ltd. All Rights Reserved 15 Process Flow – Mill Sales

16 © Tally Solutions Pvt. Ltd. All Rights Reserved 16 Primary Requirement – Mill Sales Category/ Module Major RequirementExplanation Mill SalesOpen market sale (OMSS) Managing rice sale at predetermined FCI prices in open market is necessary. The sale price has to be above MSP as per FCI guidelines. Sale of rice and bi-products with rice details in invoice is important. Disposal of damaged food grains Damaged rice or paddy is sold through tenders. Sale should be for non-human consumption where minimum reserve price is fixed by state-owned departments and agencies. Sale to supermarket and other direct channels Sale of different rice types based on the polish levels, quality and rice grades to super markets and retailers. Sale through mandi markets It is necessary to account the sale of rice in mandi market, where same rice can be sold at various rates based on demand and buyer. Mandi commission agent(broker) reports It is important to track the expenses/commissions given to broker to see which broker has given maximum sale. Levy rice saleIt is necessary to account levy paid during sales (state specific sale forms like, ST-38 Haryana) for sale of levy rice in open market. Sale of bagsIssuing of packing bags during sale and sale of bags are to be accounted in the system. ExportsExport sale formsMill needs to fill exports forms (eg: ARE.1) and submit before the sale of excisable food items Export sale reportsExport sales, export delivery note and export sale reports will help mill owner understand the exact costs and profits from exports

17 © Tally Solutions Pvt. Ltd. All Rights Reserved 17 No.RequirementsTally.ERP 9Customizable 1Sale of rice based on quality and quality info: Open market sales Yes 2Handling multiple brandsYes 3Printing rice quality and additional product details (Basmati etc.) On sales invoice Yes 4Price level creation – quantity based discountsYes 5Sales bill with mill details and contact person detailsYes 6Handling cash sales, credit sales, card salesYes 7Levy rice management : state specific levy on saleYes 8Mandi sales and discounts/bonus adjustmentsYes 9Oil content recording (lab test) from rice branYes 10Sales return handling from super markets/retailersYes 11Billing inclusive and exclusive of VAT/CSTYes 12Commission to mandi agent in market saleYes 13Agent-wise sale reportYes Contd.. Tally.ERP 9 Fitment – Mill Sales

18 © Tally Solutions Pvt. Ltd. All Rights Reserved 18 No.RequirementsTally.ERP 9Customizable 14Stock query - alternative product availability while making invoice/delivery (eg: same quality rice, brokens) Yes 15Price list of rice: display and printYes 16Discount sale of rice: Identifying total discounts given/received Yes 17Carrying and forwarding sales (C & F sales)Yes 18Tracking partial payments, bill references for orders, multiple payments against same bill Yes 19Sales registerYes 20Sales orders bookYes 21Paddy and rice movement analysisYes 22Columnar report - godown wise, branch-wiseYes 23Delivery report to different locations: warehouse and millYes 24Ageing analysis of receivables and payablesYes 25Ageing analysis of rice (Inventory tracking)Yes Tally.ERP 9 Fitment – Mill Sales Contd..

19 © Tally Solutions Pvt. Ltd. All Rights Reserved 19 No.RequirementsTally.ERP 9Customizable 26Physical stock verification: Rice weight tracking (loss of moisture) Yes 27Pending sales billsYes 28Daily sales reportYes 29Daily sales return reportYes 30Stock summary reportYes 31Daily stock transfer report between mill and warehouseYes 32Broken, husk, blower reportsYes 33Empty bag reportYes 34Transport registerYes 35Dharamkanta details (weighment details)Yes 36Export goods pending at port and reconciliationYes Tally.ERP 9 Fitment – Mill Sales

20 © Tally Solutions Pvt. Ltd. All Rights Reserved 20 Rice Mill Business Overview MILL ACCOUNTS MIS REPORTS RICE SALES M I L L A D M I N I S T R A T I O N PADDY PURCHASE SHELLING & PROCESSING Rice Mill Business – Mill Administration

21 © Tally Solutions Pvt. Ltd. All Rights Reserved 21 Process Flow - Mill Administration

22 © Tally Solutions Pvt. Ltd. All Rights Reserved 22 Primary Requirement - Mill Administration Category/ModuleMajor RequirementExplanation OperationsResource allocationAs electricity, labour cost are very high for mill, proper tracking of the costs become important. Also water costs, mill maintenance costs, internal husk consumption are to be accounted for finding exact profit in mill business. Gate pass systemTo track the load and vehicles moving in and out of mill, warehouse, gate-pass system keeps check on movement of goods. This is very useful in case of multiple gates, warehouses and mill branches. Vehicle managementMill owned vehicles or hired transport vehicle details recording and tracking is necessary. Driver details and ability to send automated messages can be very useful. AdministrationRice, paddy varieties Warehouse Reports Tracking several rice type like, Basmati, non-Basmati, Grade – A etc. also based on the polishing level, is important. Daily production reportsAnalysis of daily operations, costs and profits in a single operations report for the day is useful for mill manager. Paddy weightPaddy weight tracking along with ageing analysis is very useful as the paddy loses moisture, weight reduction occurs Insurance policiesTracking of insurances policies for specific order is very useful specifically in case of multiple insurance policies. Per kg cost trackingEffective cost of milling a kg/ton of rice based on mill usage, whitener usage, silky usage etc. can be identified.

23 © Tally Solutions Pvt. Ltd. All Rights Reserved 23 Tally.ERP 9 Fitment - Mill Administration No.RequirementsTally.ERP 9Customizable 1Shelling contracts and printingYes 2Mill energy consumption : electricity, water and maintenance Yes 3Gate pass inwardsYes 4Gate pass outwardsYes 5Gate pass summary reportYes 6Vehicle tracking : own and paddy growersYes 7Vehicle driver details and tracking the goods in transitYes 8Rice and paddy bags tracking of different sizesYes 9Internal consumption of husk and cost trackingYes 10Insurance policies: national and international insurance policies Yes 11Daily dispatch reportsYes 12B1 register : paddy consumption summaryYes 13Levy management and configuration state-wiseYes Contd..

24 © Tally Solutions Pvt. Ltd. All Rights Reserved 24 Tally.ERP 9 Fitment - Mill Administration No.RequirementsTally.ERP 9Customizable 14Export reports Yes 15Per kg cost of riceYes 16Per ton cost of rice Yes 17Item-wise reports :rice, broken, bran, huskYes 18Lab report : bran oil contentYes 19Foreign currency handling in export salesYes 20Daily production reportYes 21Production report item-wiseYes 22Production report contract-wiseYes 23Mill supervisory teams movement register to see the mill activities Yes

25 © Tally Solutions Pvt. Ltd. All Rights Reserved 25 Rice Mill Business Overview M I L L A C C O U N T S M I S R E P O R T S RICE SALES MILL ADMINISTRATION PADDY PURCHASE Rice Mill Business – Accounts and MIS Reports SHELLING & PROCESSING

26 © Tally Solutions Pvt. Ltd. All Rights Reserved 26 Primary Requirement – Accounts and MIS Reports Category/ModuleMajor RequirementExplanation AccountsVAT, CST, Service taxAll the statutory requirements need to be met by the mill. Bills should account for all the taxes. Levy rice accountingState taxes on levy paddy purchase and rice sales should be tracked and state specific forms needs to be filled. Export formsRice exports need special forms like ARE.1 and needs to be filled by the mills for exports Payroll handlingMill employee database, salary, overtime, bonus calculation, PF, ESI etc. has to be maintained. MIS ReportsMill capacity utilization report Mill capacity utilization reports are very useful to understand how many shelling orders can be taken and to identify breakeven production limit of month etc. Paddy conversion reports Conversion reports help to understand which paddy batch has best conversion rates (eg: 68% rice, 10% bran) Item-wise profitItem-wise product reports help to identify what rice type has best ROI (Grade-A, Sona masuri, BT etc.) Mandi market reportMandi reports help to understand mandi operations, agent commissions and total mandi interaction summary Contract summary report Summary reports help to understand which contracts were very beneficial for the mill in terms of profit.

27 © Tally Solutions Pvt. Ltd. All Rights Reserved 27 Tally.ERP 9 Fitment – Accounts and MIS Reports No.RequirementsTally.ERP 9Customizable 1Daily receipts and paymentsYes 2Bank reconciliationYes 3Branch transfer managementYes 4Branch sales and purchase managementYes 5Multiple payment handlingYes 6Synchronization with ho-branch-outletsYes 7Staff attendance handlingYes 8Salary payments and pay slipsYes 9Agent commission handling on paddy purchase and rice sales in mandi market Yes 10Staff database handlingYes 11Bonus, incentives managementYes 12PF formsYes 13VAT formsYes Contd..

28 © Tally Solutions Pvt. Ltd. All Rights Reserved 28 Tally.ERP 9 Fitment – Accounts and MIS Reports No.RequirementsTally.ERP 9Customizable 14Post dated cheque realization reportYes 15Branch wise payments and receiptsYes 16Branch wise sales and purchaseYes 17Agent-wise mandi sales reportYes 18Daily sales report – item wiseYes 19Daily sales report - branch wiseYes 20Stock summery reportYes 21Branch wise stock summaryYes 22Branch transfer reportYes 23Outstanding receivable and payableYes 24Trial balanceYes 25Remote accessYes 26Profit and loss accountYes Contd..

29 © Tally Solutions Pvt. Ltd. All Rights Reserved 29 No.RequirementsTally.ERP 9Customizable 27Balance sheet (also schedule VI)Yes 28Group companyYes 29Budget setting for the millYes 30Bill-wise profitabilityYes 31Reminder letters, Yes 32Multiple payments reportsYes 33Item wise profitabilityYes 34Ability to send SMS to farmers and agents as reminders for payment Yes Tally.ERP 9 Fitment – Accounts and MIS Reports

30 © Tally Solutions Pvt. Ltd. All Rights Reserved 30 Thank You For any queries, please To find out more, Visit


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