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Chaminda Saman Rathnayake

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Presentation on theme: "Chaminda Saman Rathnayake"— Presentation transcript:

1 Chaminda Saman Rathnayake
Assist. Superintendent of Customs ICT Division Sri Lanka Customs Enhancing Efficiency & Effectiveness of The Cargo Control System of Sri Lanka Customs Using a New Decision Making Model

2 Introduction to Sri Lanka Customs
Main Functions of Sri Lanka Customs includes: Collection of taxes, duties and other levies as imposed by the government To ensure proper enforcement of tariff, trade and social protection policies of the state To ensure flow of passenger, goods and related means of transport

3 Customs Systems and Procedures
Risk Management A balanced and modern Customs administration A measure for controls and trade facilitation Allows compliant traders to move their goods more quickly through Customs controls: fewer documentary checks : physical examinations Identify illegitimate trade Provides an opportunity for the Customs administration to undertake more targeted selection : speedier clearance of goods

4 Transaction-based audits System-based audits
The Elements of the Regulatory Compliance Management Framework which Helped to Detect the Offence Live Database Customs Declaration Submission Statistical Database ASYCUDA ENGINE Expert Inputs and Criterias by for Selection Audit Queries Run by System Administrators Selected Customs Declarations with Customs violations Desk audits Transaction-based audits System-based audits Fig Flowchart for System-Based Audits done by ICT Unit of SLC

5 Central Cargo Examination Division
At present there are three container cargo (FCL) examination yards namely RCT, Grayline 1 and Grayline2 The movement of these containers are controlled and monitored by using software called Cargo Control System until the cargo is released after examination at the yards.

6 Examination levels Red Channel (a) 100% Examination at specific yard
(b) Detailed examination at specified yard Amber Channel (a) Panel Examination at specific yard (b) Panel examination at Importer's go-down Green Channel No examination

7 Introduction to Cargo Control System & Existing Problems
No System to monitor the movement of the container under Customs supervision until it is delivered to the correct consignee. Customs gates were not updated with the “Asycuda” payment information. Therefore Cargo Control System was introduced to monitor the container movement under the supervision of Sri Lanka Customs. (Manage around 1000 containers per day)

8 Objective of The Project
“ Secure and Monitor the Container until it reaches the destination container terminal (Grayline I & II,RCT) in a predefined route within a given time period after it is released from the NCT Gate”

9 Existing Methodology Proposed System will increase the Efficiency & Effectiveness of these Business Processes Cstoms Gate Pass Process Cusdec Print Gate pass Update Seal Number Print Release Note Release Container from NCT Gate Yard Check-In Yard Check-Out Release Note

10 Proposed Methodology Tracking is done by using GPS units
Assign a GPS unit Track Container Update Geo-database Yard Check-In Order to Release Yard Check-Out Release Container from Yard

11 Technical Benefits of Using a GPS Tracking System for Cargo Control System
Increase the Speed of the Customs Clearance and Overall Supply Chain Speed Document Verification Advanced Security will avoid False Documents (Encrypted Barcodes) Fully Automated System Updates Prevent tampering the Seals or the Containers Monitor Container Physical Movement Geo-Fencing with Predefined Routes Querying on & Post Audits on Collected Data in the and the CCTV Snap Shots Online Surveillance Unit for Real-time Raids User Reports for Traders/Trade Facilitation

12 Phase-I Preparing GIS Framework

13 GIS Map of Sri Lanka



16 Geo-Fencing between two Customs Points.

17 Satellite View of Colombo Port

18 Colombo Port

19 Phase-II Installation of GPS Tracking Units

20 Installation of GPS Tracking Units GPS tracking unit will include a lock. This lock can be secured with a strap seal issued by the Customs department. The lock can be opened with a master key and the master key can be distributed among authorized officers at GraylineI & II, RCT and bonded ware houses. This lock is attached to the door of the container. Figure 4. Installation of Tracking Devices with a Lock.

21 Tracking unit is fixed to the door and
is locked with the bottle seal issued by the Customs Figure 5. Installation of Tracking Devices

22 System Architecture for the Proposed GPS enabled Tracking System

23 System Architecture of the Proposed Barcode Security Tracking System
Gate Pass Issuing Point Cargo Control Client at NCT RFID Assigning & Installation Point /Barcode Sticker pasting on Container Intranet RFIDs Cargo Control System Database

24 System Architecture of the Proposed Tracking System
Release Note Gate Pass NCT Gate Duty Point Cargo Control Client at NCT Intranet Bottle Seals GPS’s Cargo Security Control System RFID Reader Database

25 System Architecture of the Proposed GPS Tracking System
GPS Satellites GSM Mobile Service Provider Internet RFID Reader at Terminal (RCT,Grayline I & II) Cargo Container CSCS Client GPS Tracking Unit CSCS Intranet RFID Tracking Unit CSCS Client CSCS Client Database Geo-Database

26 Phase-III Trade Facilitation

27 Trade Facilitation Providing Reports to the Importers/Exporters
Real-Time Tracking Information of containers Fast Clearance for Legitimate Traders

28 Conclusions Keeping a Tight Customs Control
Speedy Clearance/Trade facilitation Increasing Transparency/Integrity Reduce the Overall Customs Clearance Cost for Government and Traders ROI Comply with E-Government Policies and Concepts Increase Compliance Level of Traders

29 References US Customs Official Website
Australian Customs Official Website UK Customs Official Website Singapore Customs Official Website World Customs Organization Official Website DHL Official Website , Environment al Systems Research Institute (ESRI) Official Website , E-Government policies materials published by ICTA, Study material CCES,University of Canberra on Compliance Management & Customs Regulatory Environment

30 Questions & Comments

31 Thank You!

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