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Lucent Technologies – Proprietary Use pursuant to company instruction4/28/2005 1 Executive Summary Initiation Gate Review April 28, 2005 QD042H IBM NAR.

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Presentation on theme: "Lucent Technologies – Proprietary Use pursuant to company instruction4/28/2005 1 Executive Summary Initiation Gate Review April 28, 2005 QD042H IBM NAR."— Presentation transcript:

1 Lucent Technologies – Proprietary Use pursuant to company instruction4/28/2005 1 Executive Summary Initiation Gate Review April 28, 2005 QD042H IBM NAR EDI Deployment WPO: Jose Mejia, WPEs: Steven Sherman and Jay French IT Executive: Joe Warfsman IT Project Manager: Peter Roeleveld

2 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction2 Table of Contents Project Overview Project Approach Deliverable Summary Milestone Review Project Organization Project Costs Key Assumptions Dependencies Risks Outstanding Issues Next Steps Attachments

3 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction3 Project Overview Background –IBM has requested Lucent to implement Electronic Data Interchange (EDI) for the transmission of several transactional messages in support of a contractual obligation –Lucent FY04 revenue with IBM was $5M and is estimated to grow to $7M+ in FY05 –Customer order volume for FY04 was 73 orders globally and is expected to increase in conjunction with the increased revenue volume in FY05 Project Goals and Objectives –Establish an EDI interface with IBM NAR –Deploy the following EDI transactions: EDI 850 (Purchase Order) EDI 860 (Order Changes – Customer) EDI 810 (Invoicing) EDI 824 (Application Advice) EDI 820 (Remittance)

4 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction4 Project Overview Continued Scope –IBM North America (US only) IBM US SAP Sold To is 8100002 (INTERNATIONAL BUS MCHS CORP) IBM US SAP Bill To codes are: 1400102 (4 Allegheny Ctr. Pittsburgh, PA 15212-5255), 1403661 (PO Box 9005 Endicott, NY 13761-9005) and 1403858 (4035 Seminole Trail Cumming, GA 30040) –Phase 1: Purchase Order (EDI 850) PO Change (EDI 860) –Phase 2: Invoice (EDI 810) Remittance (EDI 820) Application Advice (EDI 824)

5 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction5 Project Approach –This project will use the Lucent PMO Methodology and Gate Review processes to ensure adherence to project timelines as well as accurate communication and understanding across the teams and business units –The size of the project is Medium. Testing required with EDI and SAP External testing required with IBM –The following Gate Reviews are planned during the course of the project: Project Initiation Gate Failsafe Gate for each phase of the project Exit Gate –This project is classified as Medium, with full project commitment at Initiation –This project is being managed under the B2B FY05 Program (QD042)

6 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction6 Security Approach/Impact The Risk Assessment Profile for QD042H has been approved by IT Security Risk Management (Barry Pulliam). The security impact is low since no changes to security are anticipated. There are no security design requirements (will use existing security measures) Therefore, this project requires no Security Testing.

7 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction7 Deliverable Summary

8 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction8 Deliverable Summary-2

9 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction9 Milestone Review X Overall Status:

10 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction10 Project Organization

11 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction11 IT Program Costs (budget/forecast through project completion) Summary for Total B2B Program (all projects combined)

12 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction12 IT Project Costs (budget/forecast through project completion). Detail for QD042H IBM NAR EDI

13 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction13 On-Going IT Operational Cost Analysis (Total Project) Notes: Operational costs are expected to be absorbed by current support headcount. Actual Program Costs are through 3/31/05. Actual costs incurred by the following projects: QD042A – MasTec EDI QD042C – Qwest LCAM QD042D – US Cellular EDI QD042F – Telus QD042K – Sprint 855 Modifications QD042O – Sprint EDI/PO Tax Exempt Flag QD042U – AT&T Ariba Upgrade QD042S-1 – Verizon CCP+ Phase 2 Firm Schedule/Completion Notice QD042W – Telefonica Add Ons

14 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction14 Key Assumptions Assumption TypeAssumptions Project Size / Complexity Project is classified as medium. Scope is limited to IBM NAR (US only) Phase 1: Purchase Order (EDI 850), PO Change (EDI 860) Phase 2: Invoice (EDI 810), Remittance (EDI 820), Application Advice (EDI 824) Resource Assumptions IBM will have resources available to test. To deliver this project on time, it is assumed that all project resources will remain on this project for the duration of this project. Schedule Assumptions IBM will align with our testing schedule. Each organization will meet or beat each project milestone. Failure to do this will jeopardize the overall project. Because there is EDI and SAP development, the deployment date must occur on one of the monthly IT organization Operational Deployment dates Cost Assumptions Lucent rate is $77 an hour IBM rate is $92 an hour SAP Consultant rate is $160 an hour Risk Assumptions A higher priority project may impact project schedule and resources ITSM project takes a higher priority, which may impact resource availability In the Month Augustus the Data Centre will move to an other location. Other AssumptionsDescription

15 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction15 Dependencies None at this time.

16 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction16 Risks If Risk is realized during project note Yes If not Realized note No. Probability of Occurrence 1-30%Low 31-60%Medium 61-100%High SeverityLow MediumHigh Resources 0-5%5.1-9.9%10%+ Cost Under $50k$50 - $99k$100k+ Change in Failsafe and or Go-live Less than 2 weeks 2-3 WeeksOver 3 Weeks RiskProbability (H, M, L) Severity (H, M, L) Mitigation StrategiesRealized? (yes/no) Project Schedule and Resources – as with all projects, the schedule may be changed or the project put on hold due to a higher priority project within Lucent and/or IBM. LMMaintain close communication with PMO and the Project Team. We will need to be alert to issues that may have an impact on the timing of the project, and the team will have to take action as early as possible in order to minimize any negative impact. Effort needed for the ITSM project takes a higher priority, and may impact resource availability MH Monitor effort needed to support ITSM, and plan appropriately To deploy, IBM must be prepared to accept and send our messages and deployments must be synchronized. MM Maintain communication with IBM to monitor their readiness to deploy.

17 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction17 Outstanding Issues None at this time.

18 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction18 Next Steps Next StepsResponsibleDue Date Establish Weekly Team MeetingsPeter Roeleveld5/2/05

19 4/28/2005 Lucent Technologies – Proprietary Use pursuant to company instruction19 Attachments The next zip file contains 1.Project Request 2.Project Definition Document 3.Communication Plan 4.Communication Plan Sign Off 5.Security Risk Assessment Profile 6.Security Review Sign Off 7.WPE Sign Off Not yet available 1.Detailed Project Work Plan


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