1. Posters for Presentation: an overview Using PowerPoint Presentation Software To Create a Poster Instructor: Gerald Natal, MLIS gerald.natal@utoledo.edu 419.383.4227 Rev. 10/13

2. Objectives List the basic guidelines to follow when creating a poster with PPT List the basic elements of a structured abstract Demonstrate use of PowerPoint software for creating posters Provide a list of resources to aid in poster creation

3. Types of Presentations Verbal (papers, grand rounds) Print (posters)

4. Why a Poster? Can be viewed in an informal atmosphere Allows for colleagues to have discourse at conferences/meetings Audience can contemplate information at their own pace Efficiency of communication Take up little space/no technology needed

5. Poster should: Contain major elements of study/paper Summarize and Illustrate Use key words and phrases Contain tables, graphs and photos

6. Poster size – 4 x 4 to 4 x 8 Fonts – visible 15-25 feet away Title – 25 feet or 72 point (2) Headings – 36 point (1) Text – 4-6 feet or 20-24 point Layout:

7. Keep it simple… Use simple fonts like Ariel, Tahoma, Helvetica, Times New Roman Use all caps and italics only when required More than 20 continuous lines too much Use bulleted lists

8. Be careful with color… RedBlue

9. Title: short and simple with authors and institutional affiliations Flow from left to right: intro upper left, conclusion bottom right Use a scaled template Balance visual, oral, and written elements…

10. Tables, Graphs & Charts Table: for making exact comparisons of specific data (e.g. numerical) Bar chart: dramatic comparison (size, magnitude, amounts) Pie chart: percentages (best when limited number of slices) Line graph: movement, change, trends

11. Tips and tricks… Make text more readable: change spacing of letters/paragraphs/textboxes Cut and paste or manually enter data into Excel to create charts/graphs Cut and paste graphics into the poster template (Google, Access Medicine)

12. Working with images: Image resolution at least 150 – 200 dpi 3 x 5 @ 150 dpi = 450 x 750 image Vector (lossless) vs. bitmap (lossy) Images from the Internet: remember copyright and dpi! Go to View/Toolbars/Picture to access crop tool

13. Tips and tricks… Copy and paste UT Logo: http://www.utoledo.edu/nsm/lec/logos/index. html

14. Cropping Graphics… Crop in PowerPoint by clicking on picture to get to Picture Tools/ Format Tab/Crop Capture images from computer screen with the PrtScn/SysRq button on the keyboard Snapshot Tool in Adobe Reader Jing

15. Available PowerPoint poster templates: http://www.makesigns.com/SciPosters_T emplates.aspx Utilize the structured abstract (IMRAD) in poster layout Be visually appealing…

16. Standard used by many journals Often required for poster presentations SocINDEX Example: Characteristics of Emergency Department Visits by Older Versus Younger Homeless Adults in the United States. Accession # 89864858 Structured Abstract

17. Introduction (Objective) Methods Design, Setting, Patients/Participants, Interventions, Main outcome measurement Results Discussion IMRAD

18. How do I print my poster? Check for graphics or marketing department at your institution Kinkos NewFax

19. Handouts at the Session Business cards Abstract of poster Condensed version of poster List of references Table or figure

20. QRCODEQRCODE

21. Additional Resources Designing conference posters (Colin Purrington): http://colinpurrington.com/tips/academic /posterdesign http://colinpurrington.com/tips/academic /posterdesign

22. Questions/Comments? References: Portney, L. & Watkins, M. (2009). Foundations of clinical research. New Jersey : Prentice Hall. W20.5 P853F 2009 Davis, M. (2005). Scientific papers and presentations. San Diego : Academic Press. WZ345 D261s 2005 WZ345 D261s 2005