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HOW TO ORGANIZE THE FINANCIAL REPORT. PARTS 2 & 3.

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Presentation on theme: "HOW TO ORGANIZE THE FINANCIAL REPORT. PARTS 2 & 3."— Presentation transcript:

1 HOW TO ORGANIZE THE FINANCIAL REPORT

2 PARTS 2 & 3

3 SELECT A RECEIPT

4 1 PUT A NUMBER ON THE RECEIPT IN THE UPPER RIGHT CORNER. START WITH 1 AND CONTINUE WITH 2, THEN 3, ETC.

5 1 DRAW A CIRCLE AROUND THE NUMBER.

6 1 This receipt is for Desks, Chairs and Tables. In summary they could be called Furnishings.

7 GO TO THIS PAGE Project Accounting Report VSO Project Number & Title: ____________________________________________ Part 2: Project Expense Summary Major Expense CategoryAmount

8 Project Accounting Report VSO Project Number & Title: ____________________________________________ Part 2: Project Expense Summary Major Expense CategoryAmount Fill in this line.

9 Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!]_____ Part 2: Project Expense Summary Major Expense CategoryAmount Fill in this line.

10 Page number ______________ PAGE TOTAL Remember to put the page number at the bottom of the page! Part 2 starts with 1 again.

11 Page number ____1_________ PAGE TOTAL Remember to put the page number at the bottom of the page!

12 Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!] Part 2: Project Expense Summary Major Expense CategoryAmount Enter the Major Expense Category

13 Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!] Part 2: Project Expense Summary Major Expense CategoryAmount FURNISHINGS Enter the Major Expense Category YOU CAN SEE THAT VSO IS ASKING YOU TO GROUP EXPENSES IN CATEGORIES. PLEASE USE THE CATEGORIES OF THE BILL OF QUANTITY (OR THE PROJECT BUDGET) SUMITTED WITH THE VSO APPLICATION.

14 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount MAKE A COPY OF THIS PAGE Project Accounting Report VSO Project Number & Title: ___________________________________________________________________

15 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount Project Accounting Report VSO Project Number & Title: ___________________________________________________________________ Fill in this line.

16 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!]_____ Fill in this line.

17 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!]_____ In order to fill in NAME…..

18 GO TO THIS PAGE Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!] Part 2: Project Expense Summary Major Expense CategoryAmount FURNISHINGS COPY THIS NAME

19 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_FURNISHINGS______________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!]_____ Fill In NAME

20 1 RECEIPT NUMBER RECEIPT DATE RECEIPT ITEMS RECEIPT AMOUNT GO BACK TO THE RECEIPT

21 FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_FURNISHINGS______________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount DESKS, CHAIRS, TABLES Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!]_____ RECEIPT NUMBER RECEIPT DATE RECEIPT ITEMS RECEIPT AMOUNT

22 SELECT ANOTHER RECEIPT

23 PUT A NUMBER ON THE RECEIPT, IN THE UPPER RIGHT CORNER. 2

24 DRAW A CIRCLE AROUND THE NUMBER. 2

25 THIS RECEIPT HAS A NUMBER OF ITEMS. THERE ARE FURNISHINGS AND THERE ARE COMPUTER MATERIALS 2

26 GO TO THIS PAGE Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!] Part 2: Project Expense Summary Major Expense CategoryAmount FURNISHINGS

27 Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!] Part 2: Project Expense Summary Major Expense Category Amount FURNISHINGS COMPUTER MATERIALS Enter the Major Expense Category

28 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount MAKE A NEW COPY OF THIS PAGE Project Accounting Report VSO Project Number & Title: ___________________________________________________________________

29 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount Project Accounting Report VSO Project Number & Title: ___________________________________________________________________ Fill in this line.

30 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!]_____ Fill in this line.

31 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_____________________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!]_____ In order to fill in NAME…..

32 GO TO THIS PAGE Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!] Part 2: Project Expense Summary Major Expense Category Amount FURNISHINGS COMPUTER MATERIALS COPY THIS NAME

33 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:_ COMPUTER MATERIALS ________________ Receipt Number DateList Receipt ItemReceipt Item Amount Project Accounting Report VSO Project Number & Title: VSO [use project number!] Accounting Workshop [use project name!]_____ Fill In NAME

34 RECEIPT NUMBER 2 ITEM AMOUNT RECEIPT DATE RECEIPT ITEM GO BACK TO THE RECEIPT

35 GO TO THIS PAGE Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount DESKS, CHAIRS, TABLES24,550

36 FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount DESKS, CHAIRS, TABLES24,550

37 FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____1___ MAJOR EXPENSE CATEGORY NAME:____FURNISHINGS________________________________ Receipt Number DateList Receipt ItemReceipt Item Amount DESKS, CHAIRS, TABLES24, VENTILATOR 4,140

38 RECEIPT NUMBER 2 ITEM AMOUNT TOTAL RECEIPT DATE RECEIPT ITEMS 5.188,00 GO BACK TO THE RECEIPT

39 Part 3: Project Receipts by MAJOR EXPENSE CATEGORY MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS______________ Receipt Number DateList Receipt ItemReceipt Item Amount GO TO THIS PAGE

40 FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________ Receipt Number DateList Receipt ItemReceipt Item Amount

41 FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________ Receipt Number DateList Receipt ItemReceipt Item Amount 2 NOTE: YOU ARE USING THE SAME RECEIPT NUMBER BECAUSE IT IS THE SAME RECEIPT!

42 FILL IN THE APPROPRIATE LINE IN THE FORM Part 3: Project Receipts by MAJOR EXPENSE CATEGORY NO. ____2___ MAJOR EXPENSE CATEGORY NAME:__COMPUTER MATERIALS_________________________ Receipt Number DateList Receipt ItemReceipt Item Amount COMPUTER MATERIALS5.188,00

43 WHEN YOU FINISH ENTERING ALL THE RECEIPTS Go to Instruction Powerpoint _part 3


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