Presentation on theme: "Publishing in Academic Journals Tips to Help you Succeed"— Presentation transcript:
1 Publishing in Academic Journals Tips to Help you Succeed University of Warwick, November 2012Graham HobbsEducation Editorial Director (Journals)Routledge, Taylor & Francis Group
2 Publishing in Academic Journals Tips to help you succeed Journal Publishing Cycle and the Peer Review ProcessYour AudienceChoosing the Correct JournalAssessing the Best Journal for your ArticleWriting for your Chosen JournalPreparing the Journal Manuscript; title and abstractJournal Publishing ProtocolReasons why Journal Articles are RejectedWhat to do if your Article is Rejected or PublishedHelp for Prospective Authors
3 Start of the Publishing Cycle 1. Idea2. Choose Journal3. Read back issues4. Write first draft5. Use critical friend6. Refine further drafts7. Check notes for contributors8. Proof-read and submit
4 The Peer Review Process 1. Editor receives manuscript2. Reviewers3. Accept Minor amendments Major amendments Reject4. Feedback to author5. Amend6. Publisher proof stage7. Article Published!
5 Your AudienceMost academic journals are internationally read by researchers and practitioners in the fieldA journal article is not the same as a magazine article, a book manuscript or your PhD thesisIt is not a book review. However, book reviews are a good introduction to academic writingSo when preparing your paper to the standards of a journal article: Do you:- Write for a specific journal?Find any journal for your article?About 30% of authors write for a specific journal, the rest write their article and then panic. Be in the 30%!
6 Choosing the Correct Journal Research the journals in your fieldVisit your university library (if it still has paper copies of journals on the shelves)Look at publisher and journal websites; the best sources of informationTalk to peers; most academics have their favourite journalsType of journalGeneralist: a title accepting papers across the whole research fieldNiche: a journal with a narrow aims and scope.Familiarise yourself with the aims and scope statements of journals in your areaRemember you are joining a conversation with other authors; make sure you have something to say
7 Assessing the ‘Best’ Journal What is the readership and usage? The top cited or downloaded papers may be on the journal websiteIs it peer-reviewed? How long will this take?Who is the Editor?Who is on the Editorial Board?Who publishes in the journal?What is the journal’s policy on repositories?
8 Assessing the ‘Best’ Journal (continued…) Is it in the Thomson Reuters Citation Index or SCOPUS? Does the journal have an Impact Factor? Is that an important consideration for your subject area?Is the journal available online and/or in print? This again may depend upon your subject areaIf your work is publicly funded, is your paper required to be ‘Open Access’?Should you send an abstract of your paper to the Editor to assess its quality or ‘fit’?
9 The ‘Best’ JournalA lot of vital information about the publication can be found on the website of a good journal
10 Writing for Your Chosen Journal Look at previous papers to get a feel for what is acceptedFree online sample issues, visit:Free online trials, access to subject archives, etcCheck the Aims and Scope againTake note of maximum extent of the submission(see the Instructions for Authors/Notes for Contributors)Follow any submission guidelines; how should you submit your paper?Check if submission should be made via an online editorial office, many journals use ScholarOne Manuscripts or Editorial ManagerQuote from and reference previous papers published in the journal, this will impress both the Editor and referees. It also demonstrates you have read the journal.
11 Former Editor of Journal of Moral Education Quote from an Editor“...I think authors need to be a little bit empathetic, they need to think ‘what is it like to be an Editor of a journal? How many papers is the Editor receiving per day, per week? What is going to actually make the journal pay attention to my paper?’”Monica TaylorFormer Editor of Journal of Moral Education
12 Preparing the Journal Manuscript Read the notes provided for contributorsAbstracts should be written in the third person and shouldn’t contain references. Abstract writing is a skill, it should NOT be the same as the introduction or the conclusionEnsure references cited in the text appear in the bibliographyExpand any acronyms; remember there will be an international audienceCheck spelling and grammar carefullyIf English is not your first language consider using a language polishing serviceSend the Editor the correct version of your paper; this is now becoming one of the most common submission errorsContinued…
13 Preparing the Journal Manuscript Figures, tables and photographsCheck they are ALL presentPlace in a separate file on the attachmentDo not embed them in the text of the manuscriptConsider how they will appear in the journalEnsure you have the correct copyright clearance, especially for photographs, pictures of paintings, etcAsk a colleague to read your paper prior to submissionTake care when choosing your title; most readers will access your paper online by way of a search engine or see it via a content alerting serviceRemember, the title and abstract are the most visible parts of your article and therefore require care and attention
14 Professor Mark Brundrett What Makes a Good Title"We would typically expect a strong title, a good title that really expressed what the article was about and made it clear to the reader exactly what the topic was, and it's amazing how often writers neglect to do that.”Professor Mark BrundrettEditor of Education 3-13
15 Professor David Gillborn What Makes a Good Abstract“A good abstract will tell you what the key issue that’s addressed is, it’ll give you an idea of the methods that have been used and the conclusions that have been arrived at. So that abstract ought to tell someone whether it’s worth them spending part of their life reading this paper. If the abstract doesn’t do that the chances are the paper will have further weaknesses.”Professor David GillbornEditor, Race Ethnicity and Education
16 Journals Publishing Protocol Plagiarism: is it on the increase or are we just better at detecting it? Don’t do it!Self-Plagiarism: authors should try to avoid using their own previously published work without attributing itSubmitting a manuscript to more than one journal at a time is not allowed, and you will be found outDo not submit an incomplete paper just to get feedbackAlways acknowledge all co-authors and fellow researchersAlways mention any source of funding for your paper
17 Top Ten Reasons for Rejection 1. Sent to the wrong journal, does not fit the journal’s aims and scope/fails to engage with the issues of the journal2. Not a proper journal article (i.e. too journalistic, or clearly a thesis chapter, or a consultancy report)3. Too long (ignoring the word limit of the particular journal) or too short4. Poor regard to the conventions of the journal (failure to consult the notes for contributors) or to the conventions of academic writing in general5. Bad style, grammar, punctuation: poor English (not corrected by a native speaker)Continued…
18 Top Ten Reasons for Rejection 6. Fails to say anything of significance (i.e. makes no new contribution to the subject) or states the obvious at tedious length7. Not properly contextualised (e.g. concentrates on parochial interests and ignores the needs of an international or generally wider readership)8. Poor theoretical framework (including references to irrelevant literature)9. Scrappily presented and clearly not proofread10. Libellous, unethical, rude
19 What to do if your Paper is Rejected Do nothing for a few days – calm down!It’s usually not worth getting into a discussion with the Editor about the reviewers; it won’t alter the decision and could do you harmUse the reviewer comments and alter the paper; submit to a different journalIf you do submit elsewhere, take care to alter the paper to the style of the new journal. Editors can easily detect a paper that was first submitted to a rival publicationIf asked to make heavy amendments and resubmit, you must decide if it is worthwhile. Remember, you may be rejected again and so it may be better to go elsewhere
20 What to do if your Paper is Published (aka; How to Promote your Paper) Reading ListsDepartmental website or personal webpageSocial and Academic Networking- e.g. Twitter, Facebook, Linked-In, MyNetResearch, Academici, CiteULikeDiscussion ListsBlogsLibrary RecommendationFree Sample CopysignatureUse the e-prints of your paper received from the publisher to send to your colleagues!
21 Help for Prospective Authors We have an Author Services websiteThe site contains audio interviews with academic editors providing advice on how to get published and how to write a research paperGuidance is also available on:writing an article, editing or language polishing, translating, checking references, artwork, providing supplementary data, how to choose a journal;systems and interfaces (ScholarOne Manuscripts, CATS, Rightslink);the review process and what to expect;the production process and checking proofs;post-publication, errata, reprints, optimising citations;article versions and institutional repositories: what authors can and can’t do with their articles.We are particularly aware of increased demand from Chinese authorsOur Authors’ Newsletter is freely available online
22 From this ... arrrgghhh, I can’t write anymore!