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CMOS: Richard Asselin Taylor & Francis : Victoria Gardner CMOS Congress, 29 May 2012 Climate editor :

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1 CMOS: Richard Asselin Taylor & Francis : Victoria Gardner CMOS Congress, 29 May 2012 Climate editor : William Hsieh Ocean editor : Guoqi Han Meteorology and Hydrology editor: Douw Steyn, Technical editor : Sheila Bourque Sponsored by Atmosphere-Ocean RA

2 Is it a Journal article? Question 1 Or is it really a magazine article? Question 2 Or is it a Research in Progress paper, a literature review or Viewpoint? If your paper is original research result or thorough topic review Select appropriate journal and write for it RA

3 Find the right journal Generalist: publishes across the whole field. Niche: a journal with a narrow aims and scope. Visit your university library website Look at publishers and journal websites Talk to peers/mentors RA

4 Journal content Familiarize yourself with the aims and scope statements Remember, you are joining a conversation with other contributors... make sure you have something to say. Top Tip RA

5 The Best journal What is the readership and usage? The top cited or downloaded papers may be on the journal website. VG

6 Is it international? Is this important to you? Is it peer-reviewed? How long will this take? Who is the Editor? Who is on the editorial board? Who publishes in the journal? Top Tip

7 Measures of Quality Measures of Quality for academic journals include: ERIH, IBSS, ARC, Scopus, Google Scholar, etc. Thomson Reuters Citation Index ® Two-year Impact Factors. 2010 IF=1.304 Five-year Impact Factors (new Feb 09). 2010 5yr IF= 1.605 SNIPS 7 VG Citations received in 2010 to articles published in 2008 and 2009 Articles published in 2008 and 2009

8 Is A-O the journal for me? A decision made on most papers within 60 days (2011 data)! Friendly and personable interaction with dedicated Co-Editors and Technical Editor High quality technical editing and production Online early publication of papers through iFirst Page charges (CAD$115 per page) cover unlimited use of colour graphics Page charges waived for first time Canadian authors** 50 free reprints for each paper High international visibility of your research) All abstracts are published in English and French Online version available free to all CMOS members VG

9 Preparing the journal manuscript Read the Information for authors Follow submission guidelines. Supply meaningful keywords The title and abstract are the most visible parts of your article. VG A Circulation Model for the Discovery Islands, British Columbia Climate Change, Mean Sea Level and High Tides in the Bay of Fundy Advice from Professor Mark Brundrett, Editor of Education 3-13: "We would typically expect a strong title, a good title that really expressed what the article was about and made it clear to the reader exactly what the topic was, and it's amazing how often writers neglect to do that.

10 Help for prospective authors We have an Author Services website The site also contains audio interviews with academic editors providing advice on how to get published and how to write a research paper. 10 VG

11 Structure of a manuscript Title Abstract Introduction Methods Results Discussion and/or Conclusions Acknowledgements References GH

12 Title Title is a label and determines whether a paper gets read. Maximum information in least words State results Include keywords Question: easier to understand Decline of North Atlantic Subpolar Circulation in the 1990s X Avoid long title (check journal rules) X Avoid abbreviations X Avoid using Investigation of GH

13 Abstract Abstract is a critical component of a paper, which determines weather it gets read in details. State the main issue and objective State methods State key results State major conclusions and significance X Acronyms X Too much background information or methodology GH

14 Introduction State why the study is important and necessary Provide brief background (broad context followed by explicit rationale) Provide sufficient literature review State hypothesis or focal question or objective State what you will do X Too much or too little background information X Unclear purpose X Confusing structure GH

15 WH








23 Journals publishing protocol Plagiarism: much easier to detect now. Self-Plagiarism: avoid using your own previously published work without attributing it. Submitting a manuscript to more than one journal at a time is not allowed and you will be found out. Do not submit an incomplete paper just to get feedback. Acknowledge all co-authors and fellow researchers. Always mention any source of funding for your paper. DS

24 Scientific Writing Write clearly and concisely. Be as precise as you possibly can. Every word counts. Pay careful attention to evidenciary argument. Refer specifically to all figures. When referring to specific features in a figure, be sure readers will know exactly what feature you are referring to. Avoid incomplete comparisons. Avoid overuse of definite article (in English). Avoid throwaway references. DS

25 Common mistakes 1. Do not commence with "this paper…", "this report…" or similar. Write about the research rather than the paper. 2. Avoid sentences that end in "…is described", "…is reported", "…is analyzed" or similar. 3. Do not begin sentences with "it is suggested that…", "it is believed that…", "it is felt that…" or similar. 4. Do not use phrases such as the paper includes a discussion on – summarize the discussion. 5. Do not write in the first person in any form. Thus, not only should you avoid "I", but also "we", "the author", "the writer" and so on (opinions vary on this). 6. Remember that different subjects have slightly different styles. 7. Stick to the prescribed word limit (see instructions for Authors) DS

26 Peer Review DS

27 Top ten reasons for rejection 1 The wrong journal: doesnt fit the aims and scope/fails to engage with the issues addressed by the journal. 2 Not a proper journal article (i.e., too journalistic, or clearly a thesis chapter, or a consultancy report). 3 Too long or too short. 4 Failure to consult Notes for Contributors or ignores the conventions of academic writing generally. 5 Bad style, grammar, punctuation; poor English or French (not corrected by native speaker). Continued… DS

28 Top ten reasons for rejection cont. 6 Fails to say anything of significance (i.e., makes no new contribution) or states the obvious. 7 Not properly contextualised (e.g., concentrates on parochial interests and ignores the needs of an international or generally wider readership). 8 Poor theoretical framework (including references to relevant literature). 9 Scrappily presented and clearly not proofread. 10 Libellous, unethical, rude. DS

29 What to do if your paper is rejected Do nothing for a few days: calm down! Top Tip Try not to get into a discussion with the Editor about the reviewers Use the reviewers comments, alter the paper and submit to another journal. If you do submit elsewhere, take care to alter your paper to the new style of that journal. If asked to make heavy amendments and resubmit, you need to decide if it is worthwhile. DS

30 From this… aagh I cant write any more 30 VG

31 …to publication! 31

32 Technical Editing After acceptance paper goes to technical editor My job: To act as the reader's advocate by making the text easier to read and understand, and To make the author look better to the reader Editing for grammar, spelling, consistency and style Formatting consistent with journal style Fact checking and scientific consistency Removing ambiguity cross-checking citations/references Improving syntax for clarity and logical flow SB

33 Resources NRCans Atlas of Canada used for place names Montréal not Montreal AO uses Canadian spelling (Canadian Oxford) different from either US or UK modelling not modeling (US) centre not center (US) analyze not analyse (UK) AO uses The Canadian Style for text style various other references are used if The Canadian Style doesnt cover the relevant point SB

34 Top reasons for publication delays 1. Missing files 2. Not following AO format 3. Missing permissions 4. Need for revised figures or tables 5. Poorly constructed reference list/missing references 6. Slow to respond to queries 7. Missing deadlines for reviewing proofs SB

35 Files Needed I need the editable file (Word or LaTex) Order Title page Abstract Body of text References Figure captions Tables Figures SB

36 AO Format Text double-spaced, 12-point font 1-inch margins Pages numbered SI units, no italics Follow standards for variables If equation is complex, used the displayed format Latin terms not in italics Put citations in parentheses, not square brackets SB

37 Permissions Frequent cause of publication delays Need permission to reproduce anything or modify anything (from copyright holder) If youre unsure – ask Some journals give blanket permission to reproduce US govt material is open source Canadian govt material is not Sometimes you have to pay for authorization to reproduce Check before using the material Stuff downloaded from the Internet is not open source – check SB

38 Figures and Tables Problems Units or variables differ from those used in the text Lines too thin Colour of overlying lines or text to close to background Text on figure too small to read Unable to distinguish dashed and dotted lines Caption doesnt match figure Labels too small Table poorly formatted SB

39 References make sure all reference entries are consistent we use full author lists no et al. need location of publication for books or reports Include page range you are referencing all citations (except personal communication) must be listed in references all references must be cited if the material is unpublished it cant appear in the reference list URLs belong in the references with a citation in the appropriate text SB

40 Proofs Proofs reviewed by author, science editor and technical editor Corrections usually come from all 3 Technical editor collates all changes and submits to CATS Essential changes to figures can be made at this stage size changes Revises sent to technical editor reviewed to ensure all changes in corrected proofs have been implemented Meet the deadline provided in the email SB

41 My paper has been published! Now what? If you publish in A-O: You will receive an email from CATS with a link to your article – you can share this with 50 colleagues! Remind CMOS members of their free access to the journal – get them to read your paper! Visit T&F Author Services page for more information on: Promoting your paper (email banners) Your rights (you have more than you may think!) Optimizing citations to your paper 41 RA

42 Places to promote your Paper Reading Lists Departmental website or personal webpage Discussion Lists Blogs Email signature Social and Academic Networking - e.g. Twitter, Facebook, Linked-In, MyNetResearch, Academici, CiteULike 42 RA

43 Taylor & Francis Online Access through iPhone, Blackberry and Android as well as tablet devices Alerts to Researchers First page preview of articles and links to what others have read Links with social media networks like Facebook or Twitter RA 43

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