Presentation on theme: "EAS IV: ASD Table and DQ Business Rules"— Presentation transcript:
1 EAS IV: ASD Table and DQ Business Rules Advanced MEPRS and Financial Reconciliation Class2 - 5 March 2010
2 Agenda Data Flow Account Subset Definition Table Assignment Sequence NumbersStandard Business RulesArmy Business RulesReadiness Business Rules
3 EAS IV Processing Overview System InterfacesECUAdjustmentsAllocationFinancial DataSTANFINS/GFEBS (Army)STARS/FL (Navy)MicroBAS (Air Force) – This source file comes from CRISExceptionsNo ExceptionsMEWACSPersonnel DataDMHRSi (Tri-Service)ValidationChecksErrorCorrection Unit(ECU)AdjustmentsAllocationMHS EAS IV RepositoryExceptionsMDRWorkloadCHCS (Tri-Service)WMSN (Army)AuditTrailAuditTrailAllocationReportsM2
4 Account Subset Definition (ASD) Table Road map of the MEPRS Program at an MTFIdentifies the work centers and expense accounts used by an MTF during a fiscal yearDefines the statistics (raw or weighted) and data used in the allocation and purification processesDirects expense assignment processingChecked annually; then on an as needed basis
5 Account Subset Definition (ASD) Table To deactivate a current year FCC, it must be at least one day after the activation date but cannot be before the beginning of the current fiscal year.Can add or update work center accounts but cannot delete records because of a software issueCan enter activation and deactivation dates for current and prior fiscal yearsCan add a temporary inactive date range for a work center – triggers a warning
6 Account Subset Definition (ASD) Table If a D or E account is added, an Assignment Sequence Number (ASN) must be entered.Can enter activation and deactivation dates for current and prior fiscal yearsCan add a temporary inactive date range for a work center
7 Assignment Sequence Number (ASN) Determines the sequence or order in which allocation expense assignment occurs.If a D or E account is added, an Assignment Sequence Number (ASN) must be entered.Codes given the same ASN allocate in alphabetical order with codes ending in numbers stepping down before alpha characters. Example: EBC5, EBCA, EBCB, etc.Alignment is defined by DoD MQueries run quarterly to check Army ASN Order
9 Account Subset Definition (ASD) Table Scenario 1: Table Migration has already occurred, you are processing in the current FY, you just found out that an FCC should have been activated in Sep 09. What should you do to allow processing in both the previous and current fiscal years?Add the FCC to the Previous Year’s ASD Table by selecting FY 2009.Enter the correct Activation date.Add the code to the Current Year’s ASD Table by selecting FY 2010.Enter an Activation date for the first day of FY 2010, 10/01/2010.Call the help desk to have the duplicate code removed.
10 Account Subset Definition (ASD) Table Scenario 2: An FCC was deactivated in FY 2009 and reactivated in FY 2010 but table migration has already occurred for FY 2010 and therefore the record did not roll forward. What should you do to allow processing in the current fiscal year?Leave the FY 2009 record alone.Add the FCC to the Current Year’s ASD Table by selecting FY 2010.Enter an Activation date for the first day of FY 2010, 10/01/2010.Call the help desk to have the duplicate code removed.Remove the deactivation date on the remaining record.
11 Account Subset Definition (ASD) Table To set up the MTF Data Set business rules, select the radio button and click Update.
17 Army Dataset Business Rules After all data sets have been set up for the fiscal year, print the MTF Data Set Table under the Reports Menu, Site-specific Tables.Review each cost pool, ancillary, and support services account:Ensure that they only include those work centers that they support.Ensure that deactivated codes have been removed from current data sets.Ensure that newly activated codes have been included on data sets, where appropriate.
19 Army Dataset Business Rules Drives the validation rules in the ECUDrives the Add function dropdown lists in Adjustments (note the user still has access to adjust an existing FCC/DMIS ID so that workload data can be zeroed out if necessary)Used to create the Allocation RatiosIf not set-up correctly….Expenses may be allocated to incorrect accounts, particularly the accounts that map to the Standard Data Set IDs (FTE, Total Visits, Sq Ft, etc.)Service unit costs will be inaccurate
20 Army Readiness Business Rules Maintained on a fiscal year basis.Exceptions determined by AMPO personnel, once site provides justification.
22 Questions Be Proactive Understand and refine the EAS IV Business Rules Review and update your ASD Table prior to the end of the FY to ensure deactivate codes do not roll forwardReview the ASD and MTF Data Set Tables at the beginning of a new FY prior to processing any dataAs codes are being added, ensure MTF Data Set business rules are addressedUnderstand and refine the EAS IV Business RulesMinimizes data processing errorsImproves data qualityEnsures correct expense distributionProvides “Realistic” service unit costs