Presentation is loading. Please wait.

Presentation is loading. Please wait.

Www.sirc.ca/governance Meeting Management and Facilitation Tools + Tips for Productive Meetings.

Similar presentations


Presentation on theme: "Www.sirc.ca/governance Meeting Management and Facilitation Tools + Tips for Productive Meetings."— Presentation transcript:

1 Meeting Management and Facilitation Tools + Tips for Productive Meetings

2 1. Meeting Preparation 2. Facilitation Tips 3. Process Tools + Methods 4. Conference Calls Meeting Management

3 Meeting Preparation 1. Meeting Preparation 2. Facilitation Tips 3. Process Tools + Methods 4. Conference Calls

4 Meeting Preparation Effective Preparation Develop the Agenda Engage Participants Design the Meeting

5 Develop the Agenda Effective Preparation Develop the Agenda Engage Participants Design the Meeting

6 Define the Objectives List objectives on the agenda Do participants have the information/authority to make a decision? Start objectives with a verb: o Discuss the implications of the evaluation o Identify steps to move forward o Finalize the budget

7 Develop the Agenda Meeting logistics (venue, timing, call in #, etc.) Objectives, Participants, Background Reading Define timeframes List speaker names Provide details for agenda items Identify required outcomes

8

9 Engage Participants Effective Preparation Develop the Agenda Engage Participants Design the Meeting

10 Engage Participants What pre-meeting information is needed? Pre-meeting reflection questions? Pre-meeting interviews? Will participants present updates?

11 Design the Meeting Effective Preparation Develop the Agenda Engage Participants Design the Meeting

12 Design the Meeting List audio visual, room set-up, supplies, etc. Specifics for each agenda item – Exact Timing – Process for discussion – Outcome required – Method for tracking input

13 Questions 1. Meeting Preparation 2. Facilitation Tips 3. Process Tools + Methods 4. Conference Calls

14 Facilitation Tips 1. Meeting Preparation 2. Facilitation Tips 3. Process Tools + Methods 4. Conference Calls

15 Facilitation Tips Effective Facilitation Introverts + Extroverts Group Norms Convergent + Divergent Thinking

16 Introverts + Extroverts Effective Facilitation Introverts + Extroverts Group Norms Convergent + Divergent Thinking

17 Introverts + Extroverts IntrovertsExtroverts - Pre reading - structure - Small Group Discussions - Self Reflection time - Advanced Seating - Scribes/Facilitators - Unstructured down time - Opportunities to present - Hands on activities - Brainstorming, rapid tasks - Ask questions and check in - Change up seating plans - Colours, manipulatables

18 Group Norms Effective Facilitation Introverts + Extroverts Group Norms Convergent + Divergent Thinking

19 Group Norms Technical Etiquette Be mindful of time Share the floor

20 Convergent + Divergent Thinking Effective Facilitation Introverts + Extroverts Group Norms Convergent + Divergent Thinking

21 Dynamics of Group Decision Making

22 Questions 1. Meeting Preparation 2. Facilitation Tips 3. Process Tools + Methods 4. Conference Calls

23 Process Tools + Methods 1. Meeting Preparation 2. Facilitation Tips 3. Process Tools + Methods 4. Conference Calls

24 Process Tools + Methods Methods Wandering Flip Charts World Cafe Interview Matrix

25 Wandering Flip Charts Methods Wandering Flip Charts World Cafe Interview Matrix

26 Vision What do you like? Suggestions to improve Philosophy What do you like? Suggestions to improve Principles What do you like? Suggestions to improve Model What do you like? Suggestions to improve Wandering Flip Charts - Example

27

28 World Cafe Methods Wandering Flip Charts World Cafe Interview Matrix

29

30 Interview Matrix Methods Wandering Flip Charts World Cafe Interview Matrix

31 Round Round Round 3 Interview Matrix – Sample Format

32 Questions 1. Meeting Preparation 2. Facilitation Tips 3. Process Tools + Methods 4. Conference Calls

33 Conference Calls 1. Meeting Preparation 2. Facilitation Tips 3. Process Tools + Methods 4. Conference Calls

34 Effective Conference Calls Effective Calls Be Prepared Engage Participants

35 Be Prepared Effective Calls Be Prepared Engage Participants

36 Be Prepared Use technology available Test the equipment Dial in early Publish time zone information Be animated Add ground rules as required Be succinct

37 Engage Participants Effective Calls Be Prepared Engage Participants

38 Engage Participants Start with a role call Announce that youll track input Check in with all participants regularly Use peoples names

39 Questions 1. Meeting Preparation 2. Facilitation Tips 3. Process Tools + Methods 4. Conference Calls

40 Thank you Nora Sheffe

41 41 Next webinars May 29 th (English) June 5 th (French) Canada Not-for-profit Corporations Act Rachel Corbett, Sport Law & Strategy Group June 27 th Board Evaluation Judy Sutcliffe, The Sutcliffe Group Incorporated


Download ppt "Www.sirc.ca/governance Meeting Management and Facilitation Tools + Tips for Productive Meetings."

Similar presentations


Ads by Google