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Project Management. The original goal was simply to create a multi-purpose Community Room in the Central Library. Usable for student study space Usable.

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Presentation on theme: "Project Management. The original goal was simply to create a multi-purpose Community Room in the Central Library. Usable for student study space Usable."— Presentation transcript:

1 Project Management

2 The original goal was simply to create a multi-purpose Community Room in the Central Library. Usable for student study space Usable for library staff meetings (100-150 people) Usable for lectures, poetry readings, author signings, a wide variety of university and public events This room should be attractive, easily located and fully accessible from campus or for the public Goals

3 In the planning process, the project expanded (a bit) Transform the Central Lobby, consolidate Service Desks Include dramatic exhibit spaces Renovate and restore grand reading rooms Add a new elevator and public entrance to library and campus from 21 st Avenue Transform Breezeway into exhibit gallery Fire Alarm and building Infrastructure upgrades Goals While we are at it…

4 University Architect Project Architects Construction Contractor Project Foreman Library Project Manager Other Sub-contractors Other Univ. Depts Keith Loiseau Kent McLaughlin Mike Smith Orion Construction Bob Winters Bill Hook Millwork,electrical, HVAC, etc. Plant Ops, ITS,

5 Most of the University Project Team worked together in the 2006 renovation of the Divinity Library on the 2 nd Floor. Orion Construction had worked in the building for over 20 years on multiple projects large and small, including the 2006 renovation. Gilbert McLaughlin – design architects for Divinity Library renovation. The design intention was to carry the themes of the Divinity renovation to the Central Library, to avoid the look of a floor by floor renovation projects.

6 Exhibits/Wayfinding Plant Operations Fire Alarm & HVAC upgrade Keith Loiseau Anode Technology Innovations McCoy /Tolleson Dean Dowell Dean Dowell Celia Walker Jody Combs Bill Hook Keith Loiseau Larry Cox - Plant Operations Bill Hook

7 Planning /Coordinating Committee Project Communications Committee Exhibits and Technology Team Barcoding Project Team Collection Move Planners Reference Move Planners Summer Public Services Planners Technical Services Relocation Planners Furniture Selection Wayfinding

8 To achieve the primary goal it would be necessary to: A. Create new office space and public space B. Relocate monographic materials to accomplish A C. Relocate periodical materials to accomplish B D. Relocate staff to vacate Room 408 E. Relocate Public Services functions (Central) into designated community room space for Summer to: F. Renovate 4 th floor public spaces during summer. To create 2 nd Floor Gallery (breezeway) it was also necessary to close the entrance to the Divinity Library and H. Relocate Divinity Public Services to temporary quarters. Sequencing the Work

9 Summer 2009 Preliminary planning, design and development drawings, preliminary pricing. October 2009Project Budget approved by Board of Trust. Central Library staff learn Phase I work to begin February 2010. We have three months to move 50,000 periodicals and 75,000 monographs to clear 8 th floor construction area. February 2010Demolition on 8 th floor begins, Student Commons to be completed by end of Spring Semester. May 4-8, 20108 th Floor Student Commons and new staff offices ready for move in. Technical Services staff move from 408 to Baker Building; Central, LITS and Tech Services staff move to 8 th floor offices. May 8-15, 2010Central Public Services prepares to move to 408 for summer, Divinity Public Services moves to 211 for summer. Temporary Entrances open May 16 th, Central Lobby closed for renovation. Aug. 22, 2010Central and Divinity Main entrances reopen. Room 408 Closes for renovation Dec. 27, 2010Community Room renovation Complete Jan. 10, 2011Café Opens for Spring Semester

10 Weekly University Project Team meetings Weekly Planning/Coordination Team meetings Key Deadlines are clear, and updated promptly Regular electronic communication to building staff about construction events Signage for patrons, temporary paths marked, earplugs! With an improbably short timeline for planning and construction, there was no time for procrastination.

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12 The first and most daunting task was to prepare Periodicals to be moved off site. Collection staff identified candidate titles to be moved off-site to free up required shelf space. Large numbers of bound periodicals were not barcoded, a requirement for retrieval from remote storage. 50-60 Staff from across university library participated in crash project to affix barcodes, update records in ACORN, and ship trucks of books to the Annex. Remaining Periodicals had to be shifted to create contiguous free space for books coming down from 8.

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14 12 Days of Barcoding On the first day of Christmas, my true love gave to me a barcode in an oak tree. On the second day of Christmas, my true love gave to me Two green stickers, And a barcode in an oak tree. On the third day of Christmas, my true love gave to me Three book trucks, Two green stickers, And a barcode in an oak tree. On the first day of Christmas, my true love gave to me a barcode in an oak tree. On the second day of Christmas, my true love gave to me Two green stickers, And a barcode in an oak tree. On the third day of Christmas, my true love gave to me Three book trucks, Two green stickers, And a barcode in an oak tree.

15 Barcodes applied (est.)--- 45,000 Item Records Created--- 35,500 (est.) Material moved to Annex--- 3,200 linear feet

16 Calculate required shelves on 6 for 75,000 monographs. Develop shelf map translation from 8 th floor stacks to 6 th floor stacks. Identify changes in shelving configuration needed on 6 Staff began shifting as space became available Massive move in early January by Graebel movers under direction of library staff.

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18 8 th Floor Stacks Emptied ahead of deadline

19 First Fruits Student Commons Opens May 2010

20 Temporary Construction Entrances open for the Summer. Temporary Construction Entrances open for the Summer.

21 Campus entrance Café Community Room

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23 After

24 After

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26 After

27 35,300 square feet renovated 35,300 square feet renovated Additional study spaces/200+ new seats Additional study spaces/200+ new seats New 21 st Avenue entrance to campus New 21 st Avenue entrance to campus 2 new classrooms 2 new classrooms Gathering space / Community Room Gathering space / Community Room Cafe Cafe 584 additional power outlets 584 additional power outlets 4 th Floor Lobby Exhibit Gallery 4 th Floor Lobby Exhibit Gallery 2 nd Floor Exhibit Gallery 2 nd Floor Exhibit Gallery

28 Electronic Classroom on 4 – In or Out? LEED Certification Process Encilium Computer Controlled Lighting System Payne Graduate Reading Room on 6 Helicopter Lift for HVAC Refinishing Legacy Wood Panels The Café Wayfinding

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31 Contact Information Bill Hook Associate Dean of Libraries Jean and Alexander Heard Library Vanderbilt University bill.hook@vanderbilt.edu Photographs of renovation project on Flickr at: http://www.flickr.com/photos/vulibrary/collections/72157624225516376/


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