AGM Chairman's welcome. Approval of last years minutes 2. Chairman's review of the year. Focusing on our achievements. 3. Mini and Junior Chairman report 4. Director of Rugby report 5. Financial report 6. Development plan going forward 7. Club structure and encouragement of volunteers 8. Incorporation vote and proposal of new rules 9. Election of officers 10. Q&A Agenda
AGM Senior playing 2. Mini and Junior. 3. Facilities development 4. Fundraising 5. Coaching outreach Main points
AGM 2013 Senior sides performance Senior sides performed well in all their respectively leagues 1XV finished 4 th in the league and put in some great performances 2XV again performed well in a league brim full of 1XVs 3XV again performed well and turned in some good performances No Colts this year – Long term solution under investigation
AGM 2013 Coaching changes Difficult transition, but the new team have picked up and now performing well Neil Loader and Alan Low have departed New team has been appointed John Brown (Topper) has been appointed as Director of Rugby Sean Lynn has been appointed as Head Coach
AGM 2013 Mini and Junior highlights Numbers of players and coaches increasing rapidly Numbers increasing in the Mini section in particular Great performances in all festivals by Minis Junior sides are turning in good performances and wins Biggest ever Swindon Mini Festival was held in October First Swindon Junior 7s held in September (U14s) Summer camp held in August SRFC staff coached and coaching in local schools (Primary and Secondary) - Tournament to held next year Coach numbers increasing
AGM 2013 New field New field has been converted to playing field with improved drainage, graded, levelled and grassed
AGM 2013 Initiatives raised by members
AGM 2013 Mini and Junior highlights Numbers of players and coaches increasing rapidly Numbers increasing in the Mini section in particular 10% increase compared to last year. Under 7s and 8s win Swindon festival. Under 7s win Lexus festival. Under 8s win Melksham festival and are the B team are runners up Junior sides are turning in good performances and wins Biggest ever Swindon Mini Festival was held in October - £1200 raised for development fund First Swindon Junior 7s held in September (U14s) £300 raised for development fund Summer camp held in August SRFC staff coached and coaching in local schools (Primary and Secondary) Tournament to held next year Coach numbers increasing – 30% increase comparedf to last year. Gap at under 13s level – Hope to fill next year
AGM 2013 Waterfall Analysis of Movement in Net Deficit from 2011/12 to 2012/13 Reporting another deficit but there has been a big improvement in financial performance in general. Only a handful of negative indicators to report.
AGM /13 Accounts – Key Messages Financials improving but more needs to be done Improvement in Gross Profit Margin Turnover down but cost of sales lower Reflects new brewery deal Costs kept under control year on year However still some large expenditure that needs further attention Cash flow remains an issue following on from issues that started arising last year Led to need to obtain a bank loan to address cash flow issues – still less than total of all stresses last year Continually managing on our overdraft due to volatility in weekly income Seasonal costs managed from a separate account May need to review cash position again in a few months if we have another bad winter
AGM /14 Financial Focus We understand our cost base with some certainty, however we need to increase our income streams other than just bar turnover Mini & Junior rugby section self sufficient Expenditure lower than senior section Membership and fund-raising doesnt cover senior rugby costs 1 st XV promotion would add further expenditure 7s Festival in July was a big success and we will be looking to make this a bigger and better event There needs to be a focus on increasing turnover Particularly as were benefitting from improved GP Heating & lighting costs need to be made more sustainable Majority of other costs cant be reduced much further We need a big focus on sponsorship and fundraising Perimeter Boards, Programmes, Player Sponsoring Need bar surplus for investment in facilities Sponsorship needs to be increased improve all seniors standards
AGM 2013 Pitch 1 Pitch 2 Pitch 3 Club Car park Spare/Training Possible American football U6s to U12s pitches 45 yrs lease (W/E only) = flood light pole Land desired usage Ultimate goal to have 3 full size pitches, 2 floodlit with a spare training area/American football/mini football pitches.
AGM 2013 N C/Roo ms Gym Hall Main Bar Changing Rooms Gym Hall Main Bar Our current facilities in their entirety are old and in poor repair. The buildings were originally constructed as prefabricated structures, which have been improved with brick structures over the years. Whilst we have everything we need there is an urgent need of repair, refurbishment and ultimately rebuild. As we are focused on delivering Rugby our priority is to upgrade our changing facilities to improve the quality of experience for Rugby players. In parallel we need to replace the boiler in the clubhouse to improve the heating system and improve efficiency. Facilities Options – Background
AGM 2013 C/Rooms Facilities improvement – Most likely This improvement allows the new facilities to be put into use and improve current facilities which will be most used. Stratton St Margaret Pavilion Phase 1 = Replace boiler and showers in current internal changing rooms Phase 2 = Improve the existing changing rooms, add more showers, repair the roof, repair and improve toilet facilities and refurbish all paint work etc. Extend pavilion to facilitate 2 extra changing rooms with on suit facilities. Giving this facility 4 changing rooms of a good size. New Current club house
AGM 2013 Renovate existing pavilion and extend to add 2 further large changing rooms Drawings - Draft
AGM 2013 Upgrade of existing facilities represents our best option from the a realistic point of view. Financial summary - Buildings Option 4Upgrade Planning and drawings1600 Renovation and extension Stratton Parish Pavillion New boilers in main clubhouse26000 Total177600
AGM 2013 C/Rooms Facilities improvement – New build This improvement allows the new facilities to be put into use and improve current facilities which will be most used. Phase 1 = Replace boiler and showers in current internal changing rooms Phase 2 = Build new 4 changing room block including new plant and other equipment Current club house
AGM 2013 New 4 changing room block Drawings - Draft Total length = Total width = 10465
AGM 2013 Upgrade of existing facilities represents our best option from the a realistic point of view. Financial summary - Buildings Option 4Upgrade Planning and drawings1600 Renovation and extension Stratton Parish Pavillion New boilers in main clubhouse26000 Total277600
AGM 2013 Chair (E)V-Chair (E)Treas(E) Sec (E)SafegaurdingM & JMembershipClub CaptainPR & SClub Manager S.CockVACANTS.CarrK.BishopR.SorrillP.ToogoodL.CockJ.CourtneyVACANTD.Kalynka ChairTresurer S.Carr Club Manager D.Kalynka MemberS.Cock Assistant Treasurer VACANT FundraisingVACANT ChairP.Toogood Vice ChairA.Grayson SecretaryS.Brookes MembersL.Cock SafeguardR.Sorrill PSLOS.George CCCVACANT ChairJ.Brown Vice ChairJ.Courtney MembersManagers MembersCaptains Club Structure Greater involvement of members, bigger voice and devolved responsibility Executive committee PresidentChairV-ChairTreasurer SecretaryM & J D.BerryS.CockVACANTS.CarrK.BishopP.Toogood Management committee Commercial and Finance Mini & Junior committee Senior playing committee
AGM 2013 Volunteering We need greater involvement to grow our club and secure a solid future for Rugby in Swindon Swindon RFC is our club and it belongs to our members. We need members to come forward and give whatever help they can We need need the following committee positions filled: – Vice Chair – Public Relations and Sponsorship And the following none committee positions: – Assistant Treasurer – Fundraising – Club Coaching Coordinator Volunteering is fun and rewarding, it doesnt need to take up too much of your time, just a few hours a week. Not just the above positions, but any help you can give
AGM 2013 Club rules following incorporation Swindon Rugby Club Limited now exists as a company Club rules will be largely unchanged Each senior, ViP and life member will be awarded a share for the duration of their membership. Voting rights implied. Other membership categories will not receive shares Implementation of exec committee as previously explained
AGM 2013 Club rules following incorporation Company directors will be appointed following this meeting and registered at companies house Transfer of the accounts to the new company will be from the 1 st of July next year VOTE – to allow the committee establish the company, transfer assets and accounts between now and 1 st July?
AGM 2013 Club rules following incorporation A very necessary step for future development Directors of the club will be: To be Elected today: Chairman, Vice Chair, Secretary, Safeguarding, PR & Sponsorship, Club Captain. Not elected today (but electable): President – Dave Berry, Treasurer – Steven Carr Appointed (co-opted) directors: Director of Rugby – John Brown, M&J Chair – Patrick Toogood.
AGM 2013 Section 1
AGM 2013 Led by Dave Berry as the elected official remaining Election of officers
AGM 2013 Positions for re-election Votes please Chairman – Stuart Cock Vice Chair – Vacant Secretary – Kevin Bishop Membership Secretary – Lisa Cock Safeguarding – Richard Sorrill PR and Sponsorship – Vacant Club Captain – James Courtney
AGM 2013 Closing remarks
AGM 2013 Respecting the past Over 100 years of history, identity and tradition.
AGM 2013 Making the most of the present Making Rugby happen!!
AGM 2013 Developing the future Securing 100 years of history, identity and tradition. Pitch 1 Pitch 2 Pitch 3 Club Car park Spare/Training Possible American football U6s to U12s pitches 45 yrs lease (W/E only) = flood light pole