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ERATC Summer Conference Kentucky Educational Development Corp (KEDC) Kentucky Purchasing Cooperatives (KPC) Update Steve Smith Director of Business Services,

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Presentation on theme: "ERATC Summer Conference Kentucky Educational Development Corp (KEDC) Kentucky Purchasing Cooperatives (KPC) Update Steve Smith Director of Business Services,"— Presentation transcript:

1 ERATC Summer Conference Kentucky Educational Development Corp (KEDC) Kentucky Purchasing Cooperatives (KPC) Update Steve Smith Director of Business Services, KEDC June 4, 2009

2 Todays Agenda Who are KPC Members? What Is The Purpose Of Cooperative Bidding? Three Type Of KPC Price Contracts Prime Vendor Price Contracts Preferred Vendor Price Contracts Catalog/Price List/Store Shelf Contracts Other Bidding Services Technology Services Questions and Answers Microsoft SharePoint

3 Who Are KPC Members? Over 160 School Districts, Universities, and Non-profit Organizations Green River Regional Educational Cooperative (GRREC) Members Kentucky Educational Development Corporation (KEDC) Members Northern Kentucky Educational Cooperative Services (NKECS) Members SouthEast/SouthCentral Cooperative (SESC) Members Other Non-profit Entities, Private Schools, City/County Government, Paramount Arts Center, etc.

4 Who Are KPC Members? Indiana Members Christ The King School Evansville-Vanderburgh School Corp South Spencer School Corp St. John Baptist Catholic School St. Wendel Catholic School Ohio Members Minford Local Schools

5 What Is The Purpose Of Cooperative Bidding? To Obtain The Best Price For A Product To Give Members A Choice To Make Purchasing Easy For Our Members

6 What Is The Purpose Of Cooperative Bidding? KPC Members Are Not Obligated To Participate In Any Bid Establishes Pricing For All KPC Members For A Specific Item Enhanced Purchasing Terms –Free Shipping –Fuel Surcharges And Other Similar Charges Are Not Permitted

7 Three Types Of KPC Price Contracts Prime Vendor Preferred Vendor Catalog/Price List/Store Shelf

8 Prime Vendor Price Contract –Award One Vendor per Bid in a specific category –Has A List Of Primary Items and A Secondary Catalog –Bid Cycle Varies By Category –Vendors Are Required To Sell To And Service All KPC Members

9 Prime Vendor Price Contract –Food Service Products: Awarded Vendor: –Gordon Food Service Price Updates Quarterly for Primary Item List Price Updates Monthly For The Secondary Item List Price Updates Weekly For Perishables Secondary Items are $2.10 Per Item Plus Current Cost ½ of 1% Credit For Invoices Paid In 10 Days No Minimum Order Bid Expires June 30, 2009

10 Preferred Vendor Price Contract –Award Multiple Vendors per Bid in a specific category –Has A List Of Primary Items and A Secondary Catalog –Free Shipping For All Items –Bid Cycle Varies By Category –Bidders Are Not Required To Sell To Or Service All KPC Members

11 Preferred Vendor Price Contract Categories And Awarded Vendors –Multimedia Products: Awarded Vendors: –RM Education / Computrac –Southwestern Communication –Troxell In Process Of Adding Vendors For: –Interwrite Products –Mimio Products –Smart Products No Minimum Order Bid Pricing Is Firm During Bid Cycle Of August 1 Thru July 31 For The Primary Item List Secondary Catalog Items Have Percentage Off New Technology Is Added To The Bid As It Becomes Available

12 Preferred Vendor Price Contract Categories And Awarded Vendors –Structured Cabling Products: Awarded Vendor: –Anixter, Inc. USF (E-Rate) Eligible Bid – 20% – 90% Discount No Minimum Order Bid Pricing Is Firm During Bid Cycle Of July 1, 2009 Thru Sept 30, 2014 For The Primary Item list Secondary Item List Has Percentage Off

13 KEDC USF (E-Rate) Consulting Services –KEDC As A Service Provider And Consultant Educational Service Agency Separation Of Functions Between Roles –Organizational Chart –Budgetary Codes –Supervisory Administration Technology Services – Service Provider Member Services – Consultant

14 KEDC USF (E-Rate) Consulting Services –Work With Your USF Designated Person –Assist With Technology Plan Determining Free/Reduced Lunch Count Bidding Process Filing All Forms –Form 470 –Form 471 –Form 486 –Form 500 –BEAR Forms PIA Reviews Document Retention –Daily Rate of $350 Per Day 1% to 2% Of Total Funding Commitments

15 Preferred Vendor Price Contract Categories And Awarded Vendors –School/Office Supply Products: Awarded Vendors: –Office Depot »Can Purchase Products At Bid Pricing In Local Store »bsd.OfficeDepot.com »Overnight Shipping At No Charge –School Specialty No Minimum Order Bid Pricing Is Firm During Bid Cycle Of July 1 Thru June 30 For The Primary Item list Secondary Catalog Items Have Percentage Off

16 Preferred Vendor Price Contract Categories And Awarded Vendors –Bread Products: Awarded Vendors: –Earthgrains Baking Company, Inc. –Flowers Baking Company of Morristown, LLC –Interstate Brands (Cincinnati) –IBC Sales Corp. (Knoxville) –Klostermans Baking Company No Minimum Order Bid Pricing Is Firm During Bid Cycle Of August 1 Thru July 31

17 Preferred Vendor Price Contract Categories And Awarded Vendors –Dairy Products: Awarded Vendors: –Dean Milk Company –Goldenrod Dairy –Modern Foods, Inc. –Purity Dairies –Louis Trauth Dairy –Flavorich Dairies –Prairie Farms – Holland Dairy –Southern Belle Dairy –United Dairy, Inc. No Minimum Order District Chooses Pricing Method For Bid Cycle –Firm Bid Pricing Doesnt Change During Bid Cycle Of August 1 Thru July 31 –Escalating Bid Price Varies Monthly Per US Department Of Agriculture Specifications

18 Preferred Vendor Price Contract Categories And Awarded Vendors –Ice Cream Products: Awarded Vendors: –Blue Bell Creameries –Modern Foods, Inc. –Purity Dairies –Louis Trauth Dairy –Prairie Farms – Holland Dairy –Southern Belle Dairy No Minimum Order Bid Pricing is Firm During Bid Cycle Of August 1 Thru July 31

19 Preferred Vendor Price Contract Categories And Awarded Vendors –Can Liner Products: Awarded Vendors: –Allied-Central Distributing –Central Poly Corporation High Density and Low Density Can Liners No Minimum Order Monthly Firm Item Pricing For Primary Items Secondary Item List Has Percentage Off Bid Cycle is January 1 thru December 31 Which Department Provides Your Can Liners and Cleaning Supplies?

20 Preferred Vendor Price Contract Categories And Awarded Vendors –Custodial Products: Awarded Vendors: –Global Supply – Floor Equipment –Kenway Distributors, Inc. No Minimum Order Quarterly Firm Primary Item Pricing –(January-March, April-June, July-September, October-December) Secondary Item List Has Percentage Off Bid Cycle is January 1 thru December 31

21 Catalog/Price List/ Store Shelf Price Contract –Award Multiple Vendors per Bid Per Category –0-99% Off Catalog, Price List, or Store Shelf Pricing –Free Shipping For Items Weighing 70 Pounds And Under –Currently Have Over 575 Vendors On Contract

22 Catalog/Price List/ Store Shelf Price Contract –May Have A Minimum Order Amount –Can Add Vendors To This Type Of Bid In A Short Amount Of Time –Bids Are Posted Nearly Year Round With Awards Bi-weekly –Call Anne or Buffy at to request a specific new vendor –Bid Cycle - January thru December –Bidders Are Not Required To Sell To Or Service All KPC Members

23 Other Bidding/Procurement Services Obtain The Latest Bid Award Information From KYBUY.ORG New KEDC.ORG Website Price Quote from KPC Vendors For Specific Item(s) the item you wish to –You will receive multiple quotes from KPC Vendors –KPC Vendors Will Not Know Who Is Requesting The Quote

24 Other Bidding/Procurement Services Price Quote Example: Vendor Each Shipping Total Item: Peerless JMC 2660 $ $ $ Ceiling Television Mount – Quantity 1 Moffitt Audio Visual $ $ $ Integrated Security Solutions $ $ $ CIM Audio Visual $ Paragon $ B&W TV and Appliance $ Yes $ CamCor $ Long's Electronics $ Argonaut $ Creative Images $ PC Mall Gov $ Academic Supplier $ Savings Over Retail $ Percentage Of Savings63%

25 What If I'm Not A KPC Member? KPC Bids Are A Supplement To Your District Bids You Are Not Required To Use KPC Bids Only Membership Is Free

26 Technology Services Interactive Classrooms –White Boards –Handheld Tablets –Pen Pads –Projectors –Sound Amplification –Student Response Systems Design Installation Configuration

27 KEDC Technology Services Structured Cabling Design and Installation –Renovation –Addition –New Construction –USF Eligible Projects –10gig Cat 6, Cat 5e, Coax Certified Installers –Belden –Panduit –Corning

28 KEDC Technology Services Corning Extended Warranty Provider –15 Year Non-Prorated Warranty Fiber Optic Installations Across A Campus Or City System Engineer Services –Microsoft Certified System Engineers –Optiview Series II Integrated Network Analyzer –Server Installation and Maintenance –Video PBX Installation and Maintenance –WAN and LAN Component Troubleshooting

29 KEDC Technology Services Electric Services –KEDC Is An Electrical Contractor –Master Electrician On Staff –Licensed Electricians On Staff Safe Classrooms –Digital Video Applications –Classroom and Vehicles

30 KEDC Technology Services Contact Information Chuck Hutchinson: Technology Service Design Engineer PH: Jerry Prince: Director of Technology Services PH: Teresa Virgin: Technology Services Assistant AutoCAD Technician PH:

31 Drawing At The Booth A FREE Network Analysis performed by our Systems Engineers utilizing KEDCs Fluke OptiView Series II Integrated Network Analyzer. It will be able to spot trouble within your network such as spyware, adware, duplicate IP addresses, or switches/hubs in classrooms, all that cause bandwidth issues. OR A FREE Infrastructure Site Analysis of the site of your choice. You will receive a CAD drawing that has all network drops plotted for easy troubleshooting. Just fill out an entry form and drop it in the bowl. All winners will have until the end of the school year to redeem.

32 76 Falls Lake Cumberland

33 Questions and Answers Steve Smith Phone Sharon Fields Phone Buffy Carter Phone

34 KEDCs SharePoint Implementation Sam Atkins, Director IT Services, KEDC –SharePoint at KEDC –SharePoint in your District


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