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A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator Education Service Center 205 East B Street,

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Presentation on theme: "A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator Education Service Center 205 East B Street,"— Presentation transcript:

1 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator Education Service Center 205 East B Street, Room 207D Jenks, OK , Ext Fax: NEW VOLUNTEER ORIENTATION

2 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator Welcome to the Jenks Volunteer Program! My name is Kathy Guenther and I am the District Volunteer Coordinator. Features of this training include: Stacey Butterfield, Superintendent Welcome Bo Rainey, Attorney with Rosenstein, Fist & Ringold Student Confidentiality Laws Barbara Dismukes, District Special Education Coordinator Special Education Laws and School Procedures Kathy Guenther, District Volunteer Coordinator Volunteer Orientation and Procedures

3 A Tradition of Excellence with a Vision for Tomorrow Public Schools STACEY BUTTERFIELD, SUPERINTENDENT Thank you for giving time out of your life to participate in our volunteer orientation. On behalf of students, staff, and community patrons, I want you to know we recognize our volunteers are essential to the daily functioning of our schools, as well as the success of unique projects and special events. Jenks Public Schools has a long history of success in the five As – Academics, Activities, the Arts, and Athletics. By electing to volunteer your time and energy to our schools and departments, you are contributing to the success we experience throughout the Jenks District. When reflecting on our district motto: A tradition of excellence with a vision for tomorrow, I am reminded of the role our volunteers assume in continuing the tradition and building bright futures for our students. As a classroom teacher and administrator, I have had the pleasure of working with hundreds of volunteers of all ages and observed how each volunteer has the opportunity to influence students and impact the future of Jenks Public Schools. Thank you for volunteering and electing to make a difference in the lives of our students, staff members, and your community.

4 A Tradition of Excellence with a Vision for Tomorrow Public Schools BO RAINEY, ATTORNEY Rosenstein, Fist & Ringold Confidentiality – Training in confidentiality is required for all staff at Jenks annually. It is a part of the monitoring process from the State Department of Special Education. Need To Know District legal protections only apply to volunteers so long as they are acting in good faith and in performance of their duties. Anyone can file a lawsuit for any reason! Laws Family Educational Rights & Privacy Act of 1974 – FERPA o Requires recipients of federal funds, i.e. school districts, to keep personally identifiable information regarding a child confidential o Parental permission needed to release information o Student permission if over the age of 18 o Limited exceptions o Limitations on information provided to law enforcement o Some records are considered Directory Records and may be released. Determined by Board Policy; refer to Jenks Public Schools Policies and Procedures Handbook, found on the Jenks PS website. Parent can opt out of having directory records released

5 A Tradition of Excellence with a Vision for Tomorrow Public Schools BO RAINEY, ATTORNEY Rosenstein, Fist & Ringold o Oklahoma Open Records Act Designed to provide transparency of government Limitations on information that can be provided Student records may be kept confidential Home addresses of former and present school employees required to be kept confidential Employment applications of unsuccessful candidates Grades of employees listed on transcripts o O KLA. S TAT. tit. 10A, § Requires that non-directory information be kept confidential Sets forth specific procedures for obtaining a students education records Additional limitations above and beyond FERPA o O KLA. S TAT. tit. 70, § It shall be unlawful and a misdemeanor for any teacher to reveal any information concerning a child obtained by him in his capacity as teacher except as may be required in the performance of his contractual duties, except information may be furnished to the parent or guardian of said child upon request.

6 A Tradition of Excellence with a Vision for Tomorrow Public Schools BARBARA DISMUKES DISTRICT SPECIAL EDUCATION COORDINATOR Individuals with Disabilities Education Act – IDEA Free and appropriate public education Least restrictive environment Provides categories of disabilities An individualized education plan Guarantees confidentiality on the part of all school staff and volunteers Family Education Rights and Privacy Act - FERPA Is the controlling law for confidentiality of all student records. Applies to all educational agencies that receive federal funds. Consequently, all public schools in the state of Oklahoma must abide by FERPA. FERPA affords parents and students over 18 certain rights with respect to student records. Rights include: Access to their records The right to expect confidentiality on the part of school personnel regarding the content of those records.

7 A Tradition of Excellence with a Vision for Tomorrow Public Schools BARBARA DISMUKES DISTRICT SPECIAL EDUCATION COORDINATOR Student Records refers to: Physical custody of the records Information contained within the records Discussions (formal and informal) o Discussions regarding a students status (behavior, physical condition, etc.) are a violation of FERPA if unauthorized persons have access to personally identifiable information within those discussions. Volunteers should follow this protocol: Volunteers should not share any information regarding any student and/or any information that would indicate that a student is a student with special needs and is receiving special education services. Conversations should not occur in regards to students while in common areas (lounge, hallway, cafeteria, etc.). Volunteers and children of volunteers should not be present while information is being shared among staff or parents. Confidentiality must be maintained outside of school hours. If approached by others, use the need to know test … does this person need to know this information for education or health/safety reasons? Say Im sorry, I am not able to discuss students or give out that information.

8 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator VOLUNTEER PROCEDURES There are volunteer procedures that every volunteer must follow with regard to legal regulations and Jenks school policy. Please take a moment to familiarize yourself with these procedures.

9 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator Volunteer Contract and Criminal Background Forms – All volunteers are required to sign a contract and background form each year. These can be found at jenksps.org/District/Volunteer Program, or at any site office. Lobby Guard – Each time you are on campus, sign in at the Lobby Guard machine and put on your name tag. You can also purchase an ID tag for $5 that will allow you to scan at the machine instead of signing in every time. Discipline Issues – Volunteers must seek the aid of school personnel in case of discipline problems. Medicine/Treatment – Volunteers may not administer medication or give medical treatment to students. Dress Code – Volunteers are expected to follow the schools dress code. Liability – You are covered under the Jenks liability as long as you are following school district policy and procedures.

10 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator SOCIAL MEDIA In reference to FERPA and other confidentiality laws, please familiarize yourself with Jenks Public Schools social media policies.

11 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator s: Be aware of information put in an o Do not discuss any students in an . Do not use students names within the subject line of an . o For example, use Student concern, Student information, Parent contact, or Student meeting date in the subject line instead. Do not automatically forward s from parents when the students name is noted in the subject line. o Replace the name, as recommended above, before forwarding on. Social Sites: Be aware of information put on Social Media sites (Facebook, etc.): o Do not discuss any students in social media sites. o Do not put pictures of other students on social media sites without prior permission of the school. Personal Contact Information: Do not provide any personal contact information about a student that has not been approved by the school and the parent.

12 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator RECORDING VOLUNTEER HOURS Recording your volunteer hours is important not only to you, but to our district. The more volunteer hours we can report for State requirements, the more extra credits/points we get on our School Report Card. For example, grant funds directly impact each site, whether its through specific programs, bringing in grad assistants, or hiring employees. If we dont show the state where our volunteer hours are going, we dont have the proof to be able to fight for the areas where we need people or funds. Record your hours online at jenksps.org/district/record volunteer hours.

13 A Tradition of Excellence with a Vision for Tomorrow Public Schools Volunteer hours (220,800 hours) = $4,888,512 of value added to Jenks Public Schools Value Added

14 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator VOLUNTEER OPPORTUNITIES There are many ways to check for volunteer opportunities and to find out whats happening at your site.

15 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator Check for Site Specific Applications: Jenksps.org/Schools/click on your specific site/Volunteer tab Newsletters Flyers Newspaper Articles blasts Phone messages from the school District Volunteer Coordinator Site Coordinators Building Coordinators Grade Coordinators Homeroom Parents

16 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator TO RECAP: Sign a Volunteer Contract every year. Sign a Background form every year. Record your Volunteer Hours. Maintain confidentiality at all times.

17 A Tradition of Excellence with a Vision for Tomorrow Public Schools Kathy Guenther District Volunteer Coordinator CONTACT INFORMATION Jenks Public Schools District Volunteer Coordinator Education Service Center 205 E. B St., Room 207D Jenks, Ok (918) x


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