Presentation on theme: "THANKS FOR THE MEMORY THE ROLE OF THE LIBRARY IN BUILDING AND MAINTAINING INSTITUTIONAL ARCHIVES BY ANNE MCKEAGE JUNE 13, 2012."— Presentation transcript:
THANKS FOR THE MEMORY THE ROLE OF THE LIBRARY IN BUILDING AND MAINTAINING INSTITUTIONAL ARCHIVES BY ANNE MCKEAGE JUNE 13, 2012
Why to collect historical materials What to collect. How to collect it. How to store it. How to provide access to it. How you and your clients might make use of it. CONTENTS
WHAT TO COLLECT: INSTITUTIUTIONAL RECORDS OF HISTORICAL VALUE Planning Material Annual Reports, Accreditation Reports, Major Project Reports Minutes of major decision making committees Publications such as internal newsletters and patient information Annual Financial Statements Course materials Special events such as conferences, lecture series, fund raisers, anniversary celebrations Identified photographs either print, negative or digital, DVDs, Videotapes and Audiotapes. Curriculum Vitae of directors, chairs and other principal staff members.
Example of an Annual Report and the unique information they contain.
How to store the records Hard copy records A lockable storage space Contact Brodart. www.brodart.ca Hollinger boxes / Bankers boxes Acid free file folders Acid free paper Acid free envelopes Archival pen
How to provide access Buy archives software like Eloquent Archives, InMagic or ARCHEION ICA. Create a website Buy scanner and digitize photographs
Result Historical collection accessible through the the website and library catalogue, managed and searchable using archives software. Intellectually together even if physically all over collection. – Non circulating collection in locked storage room: Archival records and older publications. – Circulating collection: publications by and about your hospital, secondary histories of health and medicine. – Digital collection
What youll need A scanner Archival Supplies A Computer Archives software and a website A studentA supervisor Lockable space
What you need to do Find lockable space Search library catalogue Contact Executive Offices Contact Public Relations Office Contact other departments Buy archival supplies Buy archival software eg. Eloquent Archives and input the data. Create webpage for Historical Collections