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Spring General Meeting April 26, 2007. 1. Call to Order 2. Approval of the Agenda 3. Approval of the Minutes of the Spring GM 2006 4. Presidents Report:

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Presentation on theme: "Spring General Meeting April 26, 2007. 1. Call to Order 2. Approval of the Agenda 3. Approval of the Minutes of the Spring GM 2006 4. Presidents Report:"— Presentation transcript:

1 Spring General Meeting April 26, 2007

2 1. Call to Order 2. Approval of the Agenda 3. Approval of the Minutes of the Spring GM Presidents Report: Review of the Year & Accomplishments 2006/07 5. Executive Directors Report: Looking Ahead 3-Year Plan 2007/10 6. Treasurers Report: a) Year-to-date Financial Performance b) Budget 2007/08 Overview c) Motion to Approve 2007/08 Budget (motion on page 2) 7. 1% Benefits Fund - Make Change Permanent (motion on page2): George McLaughlin 8. Advocacy Report: Bernice Urbaniak & Anne-Marie Fenger 9. Professional Development Committee Report: Jason Congdon 10. Communications Committee Report: Wendy Ma 11. Volunteer Recognition & Board Nominations: Barbara Crocker 12. Question and Answer Session 13. Motion to Adjourn Agenda

3 Approval of the Agenda Motion to approve the agenda as circulated.

4 Approval of Minutes of 2006 Motion to approve the minutes of the Spring General Meeting of April 24, 2006 as posted on the AAPS website.

5 Presidents Report … The Year in Review

6 Executive Directors Report a.Impending Challenges b.Member Service Requirements c.Review of Prior 3-year Plans d.Update 3-year Plan

7 Impending Challenges 1. IRP Governance 2. IRP Plan Design 3. Salaries Surveys 4. End of Mandatory Retirement (2008) 5. Lease Renewal 6. Service Demands

8 Member Service Requirements Complex organization Complex legal situation Services for members: Negotiations Advocacy Member P.D. Communications

9 Complexity: 41 Job Families

10 Diversity: Age of Members

11 Diversity: Family Status

12 Size: Growth of Membership

13 Complexity: Service Time

14 Complexity: New Members

15 Review of Prior Plans 2005 Wish List Presented at 2005 AGM: Build Member P.D.$60k Build Legal contingency: $100k Add 2 professional staff: $179k Total New Wish List:$339,000 New 3-year plan to come in Spring 2006

16 Review of Prior Plans /072007/082008/09 Revenue$631,000$643,500$656,250 Expense$607,200$608,919$621,052 Surplus$23,800$34,581$35,198 Fiscal Plan Presented at Spring 2006 General Meeting

17 Plan for Fiscal 2007/08 Provide for impending challenges Budget for a surplus Strengthen Professional Development Add 2 nd Member Services Officer Increase our 2 contingency funds as per prior planning

18 Treasurers Report: Edward Hung a.Year-to-date Financial Performance b.Budget 2007/08 Overview c.Motion to Approve 2006/07 Budget

19 Finances: Year to Date Financial Review: 9 months ended March 31st 2007 % of year : 75% Actuals 06/07Budget 06/07Year To Date % Rec'd Balance Total Revenues ('000s) $ 628 $ 631 $ 53885% $ 93 Total Board Expenses $ 64 $ 95 $ 5052% $ 46 Total Administration Expenses $ 378 $ 512 $ 31161% $ 145 Total Expenses: $ 442 $ 607 $ 36059% $ 247 Surplus (Deficit) $ 185 $ 24 $ 178 Arbitration $ 52 $ $ 89 Surplus Less Arbitration $ 133 $ 89

20 Budget Overview 2007/08 Budget 07/08 Budget 06/07 06/07 Year to Date March 31/07 % 0f Budget Budget 05/06 Actuals 05/06 % of Budget Revenue % Rec'd % Spent % Rec'd Total Revenue $ 730 $ 631 $ % $ 575 $ % Total Board Expenses $ 115 $ 95 $ 50 52% $ 86 $ 64 75% Total Administration Expenses $ 583 $ 512 $ % $ 478 $ % Total Expenses: $ 698 $ 607 $ % $ 563 $ % Surplus (Deficit) $ 32 $ 24 $ 178 $ 12 $ 185 Arbitration $ $ $ 89 $ $ 52 Surplus Less Arbitration $ 32 $ 24 $ 89 $ 12 $ 133 Expense

21 Budget: Major Changes Board Advocacy Cmtee training+ $5k Development/Education Cmtee+ $10k Admin Staff: add 1 MS Officer+ $70k Office: equipment+ $10k Legal advice- $48k Contingency+ $25k

22 Motion to Approve Budget Motion to approve the AAPS budget: Be it resolved that the AAPS budget prepared by the Board be approved as presented.

23 1% Benefits Fund Motion Motion to make permanent changes in the 1% benefits fund: Whereas: The 1% benefits fund was created to make improvements in the benefits provided to members; and AAPS was notified in the fall of 2006 that the fund was in deficit position and that changes needed to be made to decrease the cost of the benefits improvements provided; and The AAPS Board made an interim decision in the fall of 2006 to cease the payment of ¼ of the MSP premiums out of the fund subject to member approval at this meeting; and Ceasing payment of ¼ of the MSP premiums was the only change possible in the fund that spread the impact of change across the majority of the membership; and Ceasing payment of ¼ of the MSP premiums should stabilize the fund for several years into the future; Therefore be it resolved that the members of AAPS confirm and make permanent the ceasing of the payment of ¼ of the MSP premiums out of the 1% benefits fund.

24 Advocacy Update Bernice Urbaniak – Past Chair AAPS Advocacy Committee Anne-Marie Fenger – Current Chair AAPS Advocacy Committee

25 Professional Development Committee: Jason Congdon, Chair Fall hiatus Spring 2007 Project Planning Advanced Project Planning Lunch & Learn Major Speaker Plan Individual PD Funds

26 Communications Committee: Wendy Ma, Chair New annual report Updated website Website Contest Winners Jorma Neuvonen – IPod Constance Wun – Gift Basket On the Radar s on specific issues Updating new member orientation

27 Volunteer Recognition: We wish to acknowledge and thank the many volunteers that have helped AAPS in the period. The bolded names are currently active Volunteers/Committees. We ask that the volunteers who are present please stand when your name is read.

28 Board Members Barbara Crocker, Chair Bernice Urbaniak, 1 st VP George McLaughlin, 2 nd VP Edward Hung, Treasurer Isabella Losinger, Secretary Anne-Marie Fenger, Advocacy Chair Tina Chiao, Member-at-Large Jason Congdon, Member-at-Large Anne-Marie Hague, Member-at-Large Wendy Ma, Member-at-Large Daryl Stowe, Member-at-Large

29 Advocacy Committee Anne-Marie Fenger, Chair Moya Waters, Vice-Chair Angelina Desjarlais Damian Duffy Merry Meredith Randy Smith Robert Tudhope Bernice Urbaniak Nancy Hogan Daryl Stowe

30 Communications Committee Wendy Ma, Chair Jason Congdon Peter Godman Jamie Hall Yashmin Kassam Dominique Yupangco

31 Member P.D. Committee Jason Congdon, Chair Isabella Losinger Elena Bobyreva Wendy Ma Susanne Schmiesing Jenny Wong

32 Orientation Presenters Michelle McConnachie Clint Meyers Sandra Shepard Chris Skipper Robert Tudhope

33 Campus Committees Return to Work Bernice Urbaniak Health & Safety Mary Grenier Eddie Ho (alternate) EFAP Julie Stitt

34 AAPS Board: How to Get Involved …

35 Questions & Comments

36 Motion to Adjourn …


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