Presentation on theme: "Introduction to Parliamentary Procedure"— Presentation transcript:
1 Introduction to Parliamentary Procedure Principals of AgricultureFood and Natural ResourcesAG 1
2 Today we will…Identify characteristics found in a chapter conducting team and presiding officer.Define the purposes and characteristics of motions.Demonstrate how to conduct motions.Identify mistakes made in a meeting using a case study.Conduct a mock meeting using correct parliamentary procedure.
3 What is Parliamentary Procedure? Based off Robert’s Rules of OrderWay to conduct an orderly meetingMakes meetings more effective and efficient.
4 How does this relate to FFA? Teaches good citizenshipOne of our FFA LDE’s is the Chapter Conducting Contest…a contest where we demonstrate our knowledge of parliamentary procedure and its practices.
5 Qualifications of a Chapter Conducting Team Willingness to workCapability of learning parliamentary procedureTeam spiritWell developed voiceCalmness and Self-confidence
6 Characteristics of an Ideal Presiding Officer Willingness to workSelf-confidenceAbility to learn Parliamentary ProcedureWell developed voiceNeat AppearanceFair and impartial judgmentSkill in leading people
7 Other Important Information Quorum1/2 of members in a club plus 1Minimum number of members that must be present at a meeting for legal business to be transactedMajority1/2 of members present at any meeting plus 1minimum number of members that must vote for a motion for it to pass
8 Cont. Presiding Officer referred to as: Mr/Madam PresidentMr/Madam ChairpersonEveryone gets the chance to voice their opinionEveryone gets the chance to VoteMust take yes and no votesOnly one topic at a time can be discussedWho ever makes a motion has the right to discuss it first
9 Presenting a Motion Rise and address the President “Mr/Madam President”Get recognition from President“Sally” or “Mr. Reporter”Make the motion“ I MOVE that” This is the ONLY correct terminology!A brief explanation for why you are making the motion is okay.Ex. Since we need money, I MOVE that we have a fundraiser.
10 Presenting a Motion (cont’d) Get a second“Mr. President, I second the motion.”do not need to rise or obtain recognitionStatement of the questionDone by President“It is moved and seconded that…”It is proper for the President to then state whether the motion is debatable, amendable, and the vote required.If the question is debatable the President will then say “This question is not open for discussion” OR “Are there any remarks?”
11 Main MotionPurpose: to present an item of business for consideration and action by the chapter.Second is requiredIt is debatable and amendableA majority vote is necessary
12 Lay on the TablePurpose- to temporarily delay action on an item of business.All amendments and other motions belonging are also tabled.Requires a secondUndebatable and UnamendableMajority vote
13 Previous QuestionPurpose- To terminate discussion on a motion or motions before the chapter and secure an immediate vote.If called for without qualifications only immediately pending question is effected.Second requiredUndebatable and UnamendableTwo-thirds vote
14 Refer to a CommitteePurpose- To place a question temporarily in a committee.This may be done to:Secure more detailed informationSecure a recommendation from a smaller groupEnsure privacy when dealing with a delicate matterAllow a more informal discussion of an item of businessGive a committee power to act
15 Refer to Committee (cont’d) Can indicate a standing committee or special committeeSecond requiredDebatable and amendableMajority voteTo discharge a committee requires a two-thirds vote
16 Amend Second required Majority vote Purpose- to modify the motion that is under consideration2 kinds:First Rank- an amendment applying to an original motionSecond Rank- an amendment to an amendmentMust pertain to the motion which they referMade by striking out, inserting, or striking out & inserting words.Second requiredMajority vote
17 Point of OrderPurpose- to enforce the rules by calling attention to a violation of the rules or a mistake in procedurePresident is duty bound to enforce the correct rules of procedure and should call members out of order when they are in error.
18 Point of Order (cont’d) No second requiredUndebatable and UnamendableRecognition not necessaryNo vote requiredMay interrupt a speaker
19 Adjourn To terminate (close) the meeting Second required Undebatable and UnamendableMajority voteIn an FFA meeting closing ceremonies should be performed, adjourn only closes the business session of the meeting.
20 Case Study Get in a group of three members Read through the case study Answer the questions on your own paperBe prepared to discuss!
21 Case Study QuestionsWhat are some things Jimmy should have done differently in this situation?Did the Ag teacher handle this situation as he should have?What corrections did you make to the meeting so that correct parliamentary procedure was used?
22 Let’s practice!Assign officer positions and conduct the FFA meeting as it should have been conducted!
23 SummaryToday we…Identified characteristics found in a chapter conducting team and presiding officer.Defined the purposes and characteristics of motions.Demonstrated how to conduct motions.Identified mistakes made in a meeting using a case study.Conducted a mock meeting using correct parliamentary procedure.