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11/5/2012 SHS Lacrosse Info Meeting. Agenda Welcome General Update Budget Update Staffing Status FBL Compliance Fundraising Q&A.

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Presentation on theme: "11/5/2012 SHS Lacrosse Info Meeting. Agenda Welcome General Update Budget Update Staffing Status FBL Compliance Fundraising Q&A."— Presentation transcript:

1 11/5/2012 SHS Lacrosse Info Meeting

2 Agenda Welcome General Update Budget Update Staffing Status FBL Compliance Fundraising Q&A

3 PRESENTED BY JOHN NOLL Updates

4 Current Player Count Estimate Latest Boy count: 43 confirmed 3 probable 15 unknown 21 have some funds (registration or fundraising) Latest Girl count 30 confirmed 5 probable 5 unknown 17 have some funds (registration or fundraising)

5 Player Costs Player Fee - $250 Fundraising goal(per player) - $150 Equipment costs: Boys - helmet – must be silver stick, pads, gloves, mouth guard Girls - stick, goggles, mouth guard Team provides: Coaches & staff uniform, balls, goals, referees, equipment and supplies, nets and goals, field supplies, decals (boys helmets)

6 Budget Update Current estimates for the season: Estimated cost this year: $32.5K Funds carried over from last year: $11K Player Fees: $12.5K Min funds to be raised this year: $9K Goal: Raise >$20K Current funds ~$14,400 (raised ~$3,400 so far) First expenses will occur in November! Expected cost is ~$650/player Minus Player fees: $250 Minus Individual fundraising goal: $150 Deficit: Booster fundraising of ~$250/player

7 Team Staffing Status Girls Kelly Fanto – head coach Bill Macharas – assistant coach Karen Naberhaus – team coordinator Boys Recruiting for head coach position continues Charles Krininger – assistant coach Anne Hall – team coordinator

8 Booster Staffing Status President – John Noll Vice President – Keith Hall Treasurer - Todd Ellison Secretary - Jane Garns Boy Team Coordinator - Anne Hall Girls Team Coordinator - Karen Naberhaus & Lisa Vaughan Fundraising Coordinator – Sharon Kerins Communications Coordinator - Jana Rucker Need volunteers to coordinate fundraisers!

9 Volunteers Needed Need volunteers to coordinate fundraisers! 42% of volunteer coordinators have backed out. Coordinating is hard and time consuming. Coordinating is NECESSARY to SUCCEED! Coordinators are expected to manage every aspect of one fundraiser. Planning, coordination, recruiting, reminding, managing.

10 FBL Affiliate Policy Positions that we MUST have (minimum): Program Director – Responsible for oversight of all local affiliate activities (Must maintain an active USL Membership). Chairperson – Fundraising / Concessions Chairperson – Finance Chairperson – FBL Compliance / Coordination Chairperson – Volunteer Coordination Chairperson – Program Expansion Positions must be elected

11 Fundraising / Concessions Determine the affiliates fundraising program and carry out those responsibilities to insure that adequate fundraising opportunities are offered to each player / parent to assist in meeting their financial obligations to FBL. Additionally, this committee shall be responsible for coordination of game and or other event concessions including but not limited to purchases of supplies, sales, and concession receipts.

12 Finance Maintain local affiliate financial status in conjunction with the FBL Treasurer, approve local expenditures, collect and deposit local funds, and implement FBL Financial Policies and Procedures

13 FBL Compliance / Coordination Responsible for obtaining, disseminating, and insurance of compliance with all FBL Policies and Procedures

14 Volunteer Coordination Responsible for coordinating all volunteer requirements for fundraising, concessions, clinics, field / game requirements, etc.

15 Program Expansion Responsible for in-school player recruitment, program expansion, and off season player training programs. Unless extenuating circumstances prohibit, the Head Varsity Coaches shall chair this committee.

16 Proposed Compliance Cross reference existing positions to FBL positions: Program Director SHS Booster President – John Noll Chairperson – Fundraising / Concessions SHS Booster Fundraising Coordinator – Sharon Kerins Chairperson – Finance SHS Booster Treasurer – Todd Ellison Chairperson – FBL Compliance / Coordination SHS Booster FBL Liaison – Paul Regan Chairperson – Volunteer Coordination Boys Team Coordinator – Anne Hall Girls Team Coordinator – Karen Naberhaus & Lisa Vaughan Chairperson – Program Expansion SHS Boys Coach – TBD SHS Girls Coach – Kelly Fanto

17 Vote

18 PRESENTED BY SHARON KERINS Fundraising

19 Forms & Finances Intent to Play $$ due immediately Completed Forms due December 3 US Lacrosse proof of membership due December 3 Registration $$ due February 4 Forms Packet and PayPal link

20 Immediate Needs Fundraising Black Friday Feedem Coordinator November 22 12hrs Green 4 Green Coordinator Ocean Reef and Beach Festival December 1 Green 4 Green Coordinator Ocean Reef and Beach Festival December 1 Signs & Marques Coordinator Restaurant Night Coordinator Buffalo Wild Wings Coordinator Parent Clinic Coordinator SCORP Spirit Coordinator Communications Webmaster Update & maintain the SHS LAX Website Administrative Boys Coach Recruiter Vice President / Director of Program Advancement

21 Current Fundraising Fundraising opportunities to offset Fundraising Goal & Player Fee Corporate Sponsorship Black Friday Feedem Ocean Festival Green 4 Green Team Fundraising for Uniforms & Coaches TupperConnect® SCORP Spirit of Christmas SCORPwear Amazon Affiliate Program

22 January Fundraising Fundraising opportunities to offset Fundraising Goal & Player Fee SCORP Cards Bucket Drop January 19 Bucket Drop February 2 Corporate Sponsorship (closing January 15) Team Fundraising ZUMBA (hopefully) Restaurant Nights (throughout the season) TupperConnect® (ongoing) SCORPwear (ongoing) Amazon Affiliate Program (ongoing)

23 Volunteer Hours Recording of Volunteer Hours Fundraising Goal & Player Fee Weekly will be sent to all Boosters & players

24 Whats Next Brother 4 Brother / Sister 4 Brother Support Football at their last game, Friday Nov 9 Wear your LAX shirt & sit in the LAX section to the north of the Press Box (look for the signs) Parent/Player Booster meeting December 3 7:00pm Location SHS Media Center

25 Keep in Touch Facebook BOYS: Satellite Lacrosse team Satellite Lacrosse team GIRLS: Satellite High Girls LacrosseSatellite High Girls Lacrosse Website:

26 QUESTIONS / DISCUSSION Wrap-Up


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