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Saint Sylvester SchoolWhere all the pieces come together1 SAINT SYLVESTER SCHOOL ANNUAL SCHOOL PARENTS MEETING March 28, 2012.

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Presentation on theme: "Saint Sylvester SchoolWhere all the pieces come together1 SAINT SYLVESTER SCHOOL ANNUAL SCHOOL PARENTS MEETING March 28, 2012."— Presentation transcript:

1 Saint Sylvester SchoolWhere all the pieces come together1 SAINT SYLVESTER SCHOOL ANNUAL SCHOOL PARENTS MEETING March 28, 2012

2 Speaker assignments Father John - prayer and opening comments Mark Grgurich - slides 2 through 8 Dave Betz - slides 9 through 28 Chris Saitta - 29 through 39 All – 40 and 41

3 Saint Sylvester SchoolWhere all the pieces come together3 WELCOME Opening Prayer Opening Prayer Remarks Remarks –Father John –Mr. Mark Grgurich Saint Sylvester School Annual Parents Meeting

4 Saint Sylvester SchoolWhere all the pieces come together4 SIGNIFICANT ACCOMPLISHMENTS PARENT INVOLVEMENT PARENT INVOLVEMENT PASTOR SUPPORT PASTOR SUPPORT PARISH SUPPORT PARISH SUPPORT FUNDRAISING FUNDRAISING 10 YEARS OF FINANCIAL STABILITY 10 YEARS OF FINANCIAL STABILITY

5 Saint Sylvester SchoolWhere all the pieces come together5 MIDDLE STATES UPDATE Middle States Report – November 2011 Middle States Report – November 2011 Visiting Team – December 2011 Visiting Team – December 2011 Final Report – January 2012 Final Report – January 2012 Reaccreditation – April/May 2012 Reaccreditation – April/May 2012 Middle States Report Middle States Report (available on the School Website)

6 Saint Sylvester SchoolWhere all the pieces come together6 SIGNIFICANT ACCOMPLISHMENTS ACADEMIC ACADEMIC Terra Nova Scores – April 2012 Math Program – Simple Solutions- Summer Science Program – Science Fair Reading Program – Accelerated Reader EXTRA CURRICULAR EXTRA CURRICULAR Student CouncilFine Arts Program Forensics TeamScience Olympiad Adopt –a-Grandparent – Sr. Rosemary Chess Club Lego Robotics Camp Friendship Club Fairchild Challenge – Science & Ecology (Multidisciplinary program – incorporates all areas of the curriculum)

7 Saint Sylvester SchoolWhere all the pieces come together7 SIGNIFICANT ACCOMPLISHMENTS ATHLETIC ATHLETIC –THRIVING SPORTS PROGRAM BASKETBALL, VOLLEYBALL, CROSS COUNTRY, TRACK, SOCCER, CHEERLEADING BASKETBALL, VOLLEYBALL, CROSS COUNTRY, TRACK, SOCCER, CHEERLEADING –ORGANIZED APPROACH –STRONG TEAM SUPPORT (FANS) –SUCCESSFUL PROGRAMS PLAY IN A CHRISTLIKE MANNER, TEAM SPIRIT, FRIENDSHIP BUILDING, WINNING SEASONS PLAY IN A CHRISTLIKE MANNER, TEAM SPIRIT, FRIENDSHIP BUILDING, WINNING SEASONS

8 Saint Sylvester SchoolWhere all the pieces come together8 SIGNIFICANT ACCOMPLISHMENTS FACILITIES & EQUIPMENT FACILITIES & EQUIPMENT –Computer Lab Updates Continue –Kingsoft Software Update - Microsoft –SMART Technology Installed –2 nd Floor Renovation –Lunch Program Overhauled –New Cafeteria Equipment –Changed Table Arrangement

9 Saint Sylvester SchoolWhere all the pieces come together9 FINANCE COMMITTEE PRESENTATION DISCUSS SCHOOL FINANCES DISCUSS SCHOOL FINANCES DISCUSS OUR PROGRESS OVER THE PAST SEVERAL YEARS DISCUSS OUR PROGRESS OVER THE PAST SEVERAL YEARS DISCUSS OUR HIGH IMPACT OPPORTUNITIES DISCUSS OUR HIGH IMPACT OPPORTUNITIES ENLIST YOUR SUPPORT ENLIST YOUR SUPPORT

10 Saint Sylvester SchoolWhere all the pieces come together10 WHERE DOES THE MONEY GO? COST PER STUDENT – $4,800 COST PER STUDENT – $4,800 86% - SALARIES AND BENEFITS 86% - SALARIES AND BENEFITS 5% - UTILITIES 5% - UTILITIES 3% - INSURANCE 3% - INSURANCE 6% - OTHER OPERATING COSTS 6% - OTHER OPERATING COSTS

11 Saint Sylvester SchoolWhere all the pieces come together11 SALARIES AND BENEFITS 86% SALARY AND BENEFIT LEVELS SALARY AND BENEFIT LEVELS –SET THRU DIOCESAN/UNION NEGOTIATIONS –PARISH INFLUENCE: INDIRECT STAFFING LEVELS STAFFING LEVELS –PARISH INFLUENCE: DIRECT –SET BY SCHOOL ADMINISTRATION –BASED ON ENROLLMENT –OPPORTUNITIES FOR SAVINGS: LIMITED

12 Saint Sylvester SchoolWhere all the pieces come together12 UTILITIES 5% PRIMARY INFLUENCES PRIMARY INFLUENCES –WEATHER –COMMODITY SUPPLY LEVELS USAGE – RELATIVELY CONSTANT USAGE – RELATIVELY CONSTANT OPPORTUNITIES FOR SAVINGS OPPORTUNITIES FOR SAVINGS –PRICE NEGOTIATION –CONSERVATION EFFORTS –BUILDING MAINTENANCE / UPKEEP

13 Saint Sylvester SchoolWhere all the pieces come together13 INSURANCE 3% SET THRU DIOCESAN NEGOTIATION SET THRU DIOCESAN NEGOTIATION PARISH INFLUENCE – INDIRECT PARISH INFLUENCE – INDIRECT COST – RELATIVELY CONSTANT COST – RELATIVELY CONSTANT OPPORTUNITY FOR SAVINGS – LIMITED OPPORTUNITY FOR SAVINGS – LIMITED

14 Saint Sylvester SchoolWhere all the pieces come together14 OTHER OPERATING COSTS 6% TRANSPORTATION TRANSPORTATION MATERIALS AND SUPPLIES MATERIALS AND SUPPLIES –INSTRUCTIONAL –CLEANING ROUTINE REPAIRS AND UPKEEP ROUTINE REPAIRS AND UPKEEP FIXED AND VARIABLE FIXED AND VARIABLE OPPORTUNITIES FOR SAVINGS OPPORTUNITIES FOR SAVINGS –LIMITED TO REPAIRS AND UPKEEP

15 Saint Sylvester SchoolWhere all the pieces come together15 SCHOOL EXPENSES SUMMARY SCHOOL HAS LIMITED CONTROL OF NEARLY 95% OF ITS EXPENSES SCHOOL HAS LIMITED CONTROL OF NEARLY 95% OF ITS EXPENSES DISCRETIONARY SPENDING IS LIMITED DISCRETIONARY SPENDING IS LIMITED

16 Saint Sylvester SchoolWhere all the pieces come together16 WHERE DOES THE MONEY COME FROM? SCHOOL REVENUES – DIOCESAN GUIDELINES SCHOOL REVENUES – DIOCESAN GUIDELINES –60% - TUITION –25% - PARISH SUBSIDY –10 % - FUNDRAISING – 5% - OTHER NONCOMPLIANCE IS PENALIZED NONCOMPLIANCE IS PENALIZED COMPLIANCE IS REWARDED COMPLIANCE IS REWARDED

17 Saint Sylvester SchoolWhere all the pieces come together17 TUITION 60% DIOCESAN GUIDELINE DIOCESAN GUIDELINE –ONE CHILD – COST PER STUDENT ($4,800) –2 CHILDREN – 1-1/2 X COST PER STUDENT –3+ CHILDREN – 1-3/4 X COST PER STUDENT –COMPLIANCE IS REWARDED –PROGRESS TOWARD COMPLIANCE ACHIEVED EACH YEAR

18 Saint Sylvester SchoolWhere all the pieces come together18 OUR 2003-04 TUITION CHALLENGE INCREASE (DIOCESAN) TUITION – SIGNIFICANTLY INCREASE (DIOCESAN) TUITION – SIGNIFICANTLY INCREASE TUITION ASSISTANCE - SIGNIFICANTLY INCREASE TUITION ASSISTANCE - SIGNIFICANTLY LIMIT (PARENT) TUITION INCREASE LIMIT (PARENT) TUITION INCREASE INTRODUCE SCRIP PROGRAM INTRODUCE SCRIP PROGRAM MAINTAIN/INCREASE ENROLLMENT MAINTAIN/INCREASE ENROLLMENT

19 Saint Sylvester SchoolWhere all the pieces come together19 PLAN REMAINS THE SAME INCREASE / MAINTAIN (DIOCESAN) TUITION INCREASE / MAINTAIN (DIOCESAN) TUITION INCREASE / MAINTAIN TUITION ASSISTANCE INCREASE / MAINTAIN TUITION ASSISTANCE LIMIT (PARENT) TUITION INCREASE LIMIT (PARENT) TUITION INCREASE INCREASE SCRIP PROGRAM USE INCREASE SCRIP PROGRAM USE MAINTAIN/INCREASE ENROLLMENT MAINTAIN/INCREASE ENROLLMENT

20 Saint Sylvester SchoolWhere all the pieces come together20 BISHOPS EDUCTION FUND (BEF) DIOCESAN TUITION ASSISTANCE DIOCESAN TUITION ASSISTANCE –THE DIOCESE HAS A BUDGET FOR IT ELIGIBILITY IS GENEROUSLY DEFINED ELIGIBILITY IS GENEROUSLY DEFINED –$72,000 + $12,000 FOR EACH DEPENDENT CHILD –FAMILY OF 3: $84,000 –FAMILY OF 4: $96,000 –FAMILY OF 5: $108,000 –FAMILY OF 6: $120,000

21 Saint Sylvester SchoolWhere all the pieces come together21 RESULTS - BEF 2003/04 $ 8,300 2003/04 $ 8,300 2004/05 $ 7,900 2004/05 $ 7,900 2005/06 $ 8,150 2005/06 $ 8,150 2006/07 $14,500 2006/07 $14,500 2007/08 $15,600 2007/08 $15,600 2008/09 $18,750 2008/09 $18,750 2009/10 $24,400 2009/10 $24,400 2010/11 $16,700 2010/11 $16,700 2011/12$12,900 2011/12$12,900 2012/13 TBD 2012/13 TBD > $127,000

22 Saint Sylvester SchoolWhere all the pieces come together22 THE SCHOLASTIC OPPORTUNITY SCHOLARSHIP FUND (SOS) RECEIVES CONTRIBUTIONS AND DISTRIBUTES THEM TO PARISH SCHOOLS RECEIVES CONTRIBUTIONS AND DISTRIBUTES THEM TO PARISH SCHOOLS CONTRIBUTING CORPORATIONS GET A CREDIT AGAINST THEIR PA TAXES AND KEEP TAX DOLLARS IN THE COMMUNITY CONTRIBUTING CORPORATIONS GET A CREDIT AGAINST THEIR PA TAXES AND KEEP TAX DOLLARS IN THE COMMUNITY COST: COST: –C CORPORATIONS – VIRTUALLY NOTHING –S CORPORATIONS – LESS THAN 10 CENTS ON THE DOLLAR FOR MOST

23 Saint Sylvester SchoolWhere all the pieces come together23 RESULTS - SOS 2002/03 $ 4,500 2002/03 $ 4,500 2003/04 $30,043 2003/04 $30,043 2004/05 $85,609 2004/05 $85,609 2005/06 $77,944 2005/06 $77,944 2006/07 $46,666 2006/07 $46,666 2007/08$70,475 2007/08$70,475 2008/09$79,050 2008/09$79,050 2009/10$74,950 2009/10$74,950 2010/11$60,150 2010/11$60,150 2011/12$46,450 2011/12$46,450 2012/13TBD 2012/13TBD > $575,000

24 Saint Sylvester SchoolWhere all the pieces come together24 PARISH TUITION ASSISTANCE ASSISTANCE AT PASTORS DISCRETION ASSISTANCE AT PASTORS DISCRETION ANGEL FUND LIMITED TO THOSE THAT APPLY FOR DIOCESAN ASSISTANCE ANGEL FUND LIMITED TO THOSE THAT APPLY FOR DIOCESAN ASSISTANCE SOURCES OF PARISH ANGEL FUNDS SOURCES OF PARISH ANGEL FUNDS –SCRIP PROGRAM (PARISH SHARE) –MARKET DAY –ANNUAL FAMILY BINGO –OTHER CONTRIBUTIONS

25 Saint Sylvester SchoolWhere all the pieces come together25 TUITION SUMMARY DIOCESAN TUITION COST PER STUDENT1STUDENTS23+ 2007-084,2003,3004,5005,300 2008-094,3003,6504,9505,950 2009-104,2003,8005,1506,200 2010-115,0004,0005,4006,500 2011-125,1004,1005,5006,600 2012-134,8004,2505,7006,825 Does not reflect application of aid from BEF, SOS or Angel fund

26 Saint Sylvester SchoolWhere all the pieces come together26 PARISH SUBSIDY – 25% COMPLIANT WITH DIOCESAN GUIDELINES COMPLIANT WITH DIOCESAN GUIDELINES –HIGHER SOS –HIGHER BEF –HIGHER DIOCESAN SUBSIDY –POSITIVE IMPACT WITH INCREASED OFFERTORY CAMPAIGN PARISH INFLUENCE – DIRECT & SIGNIFICANT PARISH INFLUENCE – DIRECT & SIGNIFICANT

27 Saint Sylvester SchoolWhere all the pieces come together27 OTHER – 5% DIOCESAN SUBSIDY DIOCESAN SUBSIDY RESIDENCE RENTAL INCOME RESIDENCE RENTAL INCOME GREATER CONTRIBUTIONS FROM OTHER FUNDING SOURCES GREATER CONTRIBUTIONS FROM OTHER FUNDING SOURCES –WE NEED A VOLUNTEER GRANT WRITER PARISH INFLUENCE PARISH INFLUENCE –DIRECT & SIGNIFICANT

28 Saint Sylvester SchoolWhere all the pieces come together28 WHAT YOU CAN DO TO HELP FILL OUT THE DIOCESAN TUITION ASSISTANCE APPLICATIONS FILL OUT THE DIOCESAN TUITION ASSISTANCE APPLICATIONS REFER LOCAL BUSINESSES INTERESTED IN SOS PROGRAM REFER LOCAL BUSINESSES INTERESTED IN SOS PROGRAM BE AN ADVOCATE – RECRUIT NEW STUDENTS BE AN ADVOCATE – RECRUIT NEW STUDENTS PARTICIPATE IN THE SCRIP PROGRAM PARTICIPATE IN THE SCRIP PROGRAM PARTICIPATE IN THE MARKET DAY PROGRAM PARTICIPATE IN THE MARKET DAY PROGRAM

29 Saint Sylvester SchoolWhere all the pieces come together29 FUNDRAISING – 10% A ST. SYLVESTER SUCCESS STORY A ST. SYLVESTER SUCCESS STORY GOAL – $100,000+ GOAL – $100,000+ –SUPER BINGO –SILENT AUCTION –MONTE CARLO –MANY OTHER PARISH INFLUENCE PARISH INFLUENCE –DIRECT & SIGNIFICANT

30 Saint Sylvester SchoolWhere all the pieces come together30 Saint Sylvester School Where all the pieces come together 30 WHAT WE CAN DO BETTER SCRIP PROGRAM SCRIP PROGRAM –100% PARTICIPATION NEEDED –APPROACHING 50% PARTICIPATION LAST YEAR AT 33% LAST YEAR AT 33% OPPORTUNITIES OPPORTUNITIES –GROCERIES –DEPARTMENT STORES –DRUG STORES –VACATIONS –DINING OUT –CORPORATE GIFT PROGRAMS

31 Saint Sylvester SchoolWhere all the pieces come together31 Saint Sylvester School Where all the pieces come together 31 SCRIP PROGRAM IMPACT 50% OF ALL SCRIP CREDITS FUELS OUR ANGEL FUND 50% OF ALL SCRIP CREDITS FUELS OUR ANGEL FUND SCRIP CREDITS ARE IN REAL DOLLARS SCRIP CREDITS REDUCE YOUR ANNUAL OUT OF POCKET TUITION COSTS CREDITS ARE POSTED AGAINST YOUR OUTSTANDING TUITION BALANCE EACH QUARTER EACH FAMILY HAS THE ABILITY TO EARN UNLIMITED CREDIT TOWARDS THEIR TUITION

32 SCRIP PROGRAM 2011-2012 Addition of SCRIP availability to alumni at Seton LaSalle resulted in almost $1,000 credited to our Angel Fund. Addition of SCRIP availability to alumni at Seton LaSalle resulted in almost $1,000 credited to our Angel Fund. Increased availability of Scrip to both school parents and parishioners Increased availability of Scrip to both school parents and parishioners New retailers in stock include Dicks, Target, Omaha Steaks New retailers in stock include Dicks, Target, Omaha Steaks Please complete Scrip survey Saint Sylvester SchoolWhere all the pieces come together32

33 FUNDRAISING PROGRAM NEW PROGRAM ROLLED OUT 2011-2012 NEW PROGRAM ROLLED OUT 2011-2012 GAME PLAN TO INCREASE EFFORT IN OUR VOLUNTEER COMMITMENT GAME PLAN TO INCREASE EFFORT IN OUR VOLUNTEER COMMITMENT EACH FAMILY REQUIRED TO EARN 1,000 FUNDRAISING POINTS FOR THE 2011-2012 SCHOOL YEAR BASED ON ENROLLMENT EACH FAMILY REQUIRED TO EARN 1,000 FUNDRAISING POINTS FOR THE 2011-2012 SCHOOL YEAR BASED ON ENROLLMENT FUNDRAISING IS THE KEY TO OUR SUCCESS… FUNDRAISING IS THE KEY TO OUR SUCCESS… Saint Sylvester SchoolWhere all the pieces come together33 Saint Sylvester School Where all the pieces come together 33

34 Saint Sylvester SchoolWhere all the pieces come together34 Saint Sylvester School Where all the pieces come together 34 POINT EARNING OPPORTUNITIES VOLUNTEER HOUR OPPORTUNITIES Childrens Festival - 5 points per hour Childrens Festival - 5 points per hour Family Bingo - 5 points per hour Family Bingo - 5 points per hour School Hosted Brunches - 5 points per hour School Hosted Brunches - 5 points per hour Lunch Duty -8 points per hour (after required 9 are fulfilled) Lunch Duty -8 points per hour (after required 9 are fulfilled) Scrip sales at mass and school Scrip sales at mass and school Monte Carlo, Spring Spectacular, Super Bingo-5 points per hour Monte Carlo, Spring Spectacular, Super Bingo-5 points per hour

35 Saint Sylvester SchoolWhere all the pieces come together35 POINT EARNING OPPORTUNITIES SCRIP and MARKET DAY SCRIP and MARKET DAY 1 point for every dollar credited towards Angel Fund VOLUNTEER HOURS VOLUNTEER HOURS 5 points for every hour of volunteering at a fund raiser FOOTBALL MANIA FOOTBALL MANIA 10 points credited for every ticket sold SUPER BOWL MANIA SUPER BOWL MANIA 5 Points for every ticket sold MONETARY and GIFT CARD DONATIONS for EVENTS MONETARY and GIFT CARD DONATIONS for EVENTS Points per dollar credit 35

36 Saint Sylvester SchoolWhere all the pieces come together36 FUNDRAISING PROGRAM Where do we stand? 31% of families are at or over assessment 31% of families are at or over assessment 10% of our families are 75%+ towards goal 10% of our families are 75%+ towards goal 15% of our families are 50%+ towards goal 15% of our families are 50%+ towards goal THANK YOU!

37 FUNDS RAISED YTD Activities Committee $23,875 Activities Committee $23,875 Sarris, Brunches, Santas Workshop General Fund $61,007 General Fund $61,007 Monte Carlo, Football and Super Bowl Mania, Super Bingo, Calendar Party, Ladies Afternoon Out, Ultimate Fan Frenzy and Spring Spectacular Angel Fund $ 25,550 * Angel Fund $ 25,550 * Scrip and Market Day *Through 12/2011 Saint Sylvester SchoolWhere all the pieces come together37

38 FUNDRAISING 2012-2013 Our goal: $100,000 in general fund raising $100,000 in general fund raising $30,000 in Scrip and Market Day Angel Fund credit $30,000 in Scrip and Market Day Angel Fund credit Saint Sylvester SchoolWhere all the pieces come together38

39 Saint Sylvester SchoolWhere all the pieces come together39 Saint Sylvester School Where all the pieces come together 39 WHAT YOU CAN DO GET INVOLVED! GET INVOLVED! Fundraising needs time and talent for success SUPPORT CURRENT SUCCESSFUL EFFORTS SUPPORT CURRENT SUCCESSFUL EFFORTS –SUPER BINGO; SPRING SPECTACULAR/SILENT AUCTION; MONTE CARLO NIGHT BRING NEW IDEAS TO THE TABLE BRING NEW IDEAS TO THE TABLE Football Mania, Monthly Sarris Candy Bar Sales, Ultimate Fan Frenzy, etc…

40 Saint Sylvester SchoolWhere all the pieces come together40 OUR 2012-13 CHALLENGE LIMIT (PARENT) TUITION INCREASE LIMIT (PARENT) TUITION INCREASE PREPARE FOR INCREASED ENROLLMENT PREPARE FOR INCREASED ENROLLMENT –CAPITAL SPENDING: DESKS AND CHAIRS, EQUIPMENT, WINDOWS INCREASE TUITION ASSISTANCE INCREASE TUITION ASSISTANCE –100% PARTICIPATION IN APPLICATIONS –SUSTAIN SOS > $50,000 PER YEAR INCREASE SCRIP PROGRAM TO $60,000 total INCREASE SCRIP PROGRAM TO $60,000 total 100% ENGAGEMENT IN FUND RAISING 100% ENGAGEMENT IN FUND RAISING CONTINUE FINANCIAL STRENGTH OF THE SCHOOL CONTINUE FINANCIAL STRENGTH OF THE SCHOOL MAINTAIN COMPLIANCE WITH DIOCESAN POLICIES MAINTAIN COMPLIANCE WITH DIOCESAN POLICIES

41 Saint Sylvester SchoolWhere all the pieces come together41 CONCLUSION FUTURE OF THE SCHOOL IS IN THE HANDS OF PEOPLE IN THIS ROOM FUTURE OF THE SCHOOL IS IN THE HANDS OF PEOPLE IN THIS ROOM CONTINUES TO LOOK BRIGHTER EACH YEAR CONTINUES TO LOOK BRIGHTER EACH YEAR BE AN ADVOCATE BE AN ADVOCATE BE POSITIVE AND SPREAD THE GOOD NEWS BE POSITIVE AND SPREAD THE GOOD NEWS FIND YOUR NICHE AND PITCH IN FIND YOUR NICHE AND PITCH IN


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