Presentation on theme: "ARMY BENEFITS CENTER-CIVILIAN"— Presentation transcript:
1 ARMY BENEFITS CENTER-CIVILIAN FORT RILEY, KANSASCOMPLETING THE CIVIL SERVICE RETIREMENT SYSTEM (CSRS) RETIREMENT APPLICATIONScreen 1 - IntroductionHello, my name is Tobie Solander and I am a counselor from the Army Benefits Center-Civilian located at Ft. Riley, KS. This briefing is intended to help you complete the CSRS retirement application process. Throughout the briefing you may hear me use the acronym ‘ABC’ which simply refers to the Army Benefits Center.
2 WHERE DO I FIND THE FORMS ? Army Benefits Center-Civilian website atEmployee Benefits Information System (EBIS)The Office of Personnel Management (OPM) atCall a counselor ( )Screen 2 - Where do I find the forms?First let’s go over your options for obtaining the retirement forms so that you can choose the avenue that best suits your needs. You can download the forms from the ABC website using one of two methods. The first does not require a password or pin #. From the ABC homepage simply click on the word ‘forms’ and then the word ‘retirement’ to display the available forms. The second option is to access The Employee Benefits Information System, or EBIS, which will require the use of your CAC. Once in EBIS you will click on the ‘forms’ button in order to view all of the available forms. With this option some of your personal information will auto populate into the forms saving you time. These forms can also be found at the Office of Personnel Management or OPM website. If you are unable to download and print the forms you can call a counselor at the ABC and request that we mail you the retirement forms.
3 CSRS IMMEDIATE RETIREMENT FORMS SF 2801 Application for Immediate Retirement CSRSSchedules A, B, C (if applicable)SF Spouse’s Consent to Survivor Election (if applicable)SF 2818 Continuation of Life Insurance CoverageW-4P Federal Tax WithholdingDD 214 (if applicable)OPM 1515 Military Service Deposit Election Form or proof of military deposit i.e. OPM 1514 Military Deposit WorksheetMarriage Certificate (if applicable)Screen 3 - CSRS Immediate Retirement FormsThese forms make up the CSRS immediate retirement package. Some of these forms are required and some are optional. The specific forms that you will need to complete depend on your individual circumstances. We will go over all of the forms so you can determine which ones apply to you. If you are uncertain about a particular form, please feel free to contact a counselor at the ABC so that we may help you determine which forms are applicable to your situation.
4 IDENTIFYING INFORMATION SF 2801 – SECTION AIDENTIFYING INFORMATIONScreen 4 - SF 2801 Section A, Identifying InformationLet’s begin by looking at the SF 2801, the Application for Immediate Retirement. This form is required by all CSRS employees.Section A is your personal information.1. List your name in the order of last name, first name and middle name.2. List all other names you’ve used such as your maiden name and former married names. These are names that were used while you were employed with the federal government. This will assist OPM in identifying all of your previous records.3. Please list the address to which you want to receive correspondence. Remember, this is the address that will be used after retirement. If you are moving around the time of retirement, please list your current address and attach an additional sheet with your new address and the date you will be at the new address.4. Please make sure that you include a good telephone number where you can be reached before and after retirement. You can also include the best time to reach you, your address and personal fax number, if available.5. You will need to list your date of birth in order of month, day and year.6. Please note your Social Security Number.7. Indicate whether or not you are a citizen of the United States.8. Please note if this is an application for disability retirement.
5 SF 2801 – SECTION B FEDERAL SERVICE Screen 5 - SF 2801 Section B, Federal ServiceSection B asks about your agency information1. Please list your agency’s name such as the Department of Army, DCMA or National Guard to include your bureau or division, if known, along with the address and zip code. If you have printed your forms from EBIS this information will auto populate with the Army Benefits Center’s information. It IS acceptable to leave this on your forms.2. Please list the date you want to retire. As a CSRS employee the most advantageous days to retire are usually the last day of the month or the first three days of the month. Please note, the date of final separation is an actual work day unless it falls on a regularly scheduled day off, for example: a weekend or an RDO (regular day off).3. List your job title. Again if the form was printed from EBIS this will automatically populate.4. Please indicate if you have performed honorable active duty military service. If you check ‘yes’ you will need to submit Schedule A of the SF We will go over this section of the form later in the presentation.5. Please indicate if you are receiving or have applied for military retired pay. If you check ‘yes’ you will need to submit Schedule B of the SF We will also go over this section of the form later in the presentation.
6 OTHER CLAIM INFORMATION SF 2801 – SECTION COTHER CLAIM INFORMATIONScreen 6 - SF 2801 Section C, Other Claim InformationSection C asks about other claim information.1. If you are currently receiving Office of Workers’ Compensation Programs benefits or OWCP benefits, please check ‘yes.’ If you have received OWCP benefits within the last two years or have applied but are not yet receiving benefits, please also check ‘yes.’ If you check ‘yes’ you will need to submit Schedule C of the SF We will go over this section of the form later in the presentation.2. If you have ever filed an application for a refund of retirement contributions or to make a civilian deposit, redeposit, to participate in voluntary contributions or if you have previously applied for retirement benefits from the federal government, please check ‘yes’ and complete the rest of question #2. 2a asks you to designate which type of application you have previously submitted and 2b requests the claim number associated with that application. You may have more than one claim number so be sure to list them all.
7 INSURANCE INFORMATION SF 2801 – SECTION DINSURANCE INFORMATIONScreen 7 - SF 2801 Section D, Insurance InformationSection D covers your insurance information.Check ‘yes’ on 1a if you meet eligibility to continue your health insurance into retirement. You will be eligible if you have had your coverage continually for the past 5 years or since your first opportunity to elect. If you meet the five year requirement through coverage under TRICARE or your spouse’s federal plan, you must provide documentation of that coverage. Please note that you still must be enrolled in FEHB on the day you retire if you are using TRICARE to meet your 5 year eligibility.Indicate in #2 if you are required by court order to provide health benefits for your children.On question #3 please check ‘yes’ or ‘no’ on whether you are eligible for life insurance in retirement. To continue life insurance into retirement you must have had your coverage continuously for the past five years or since your first opportunity to elect.Finally #4 asks whether or not you are currently enrolled in the Federal Long Term Care Insurance Program. Please see the note on the form regarding making payment arrangements with LTC.
8 SF 2801 – SECTION E MARITAL INFORMATION Screen 8 - SF 2801 Section E, Marital InformationSection E is about your marital information1. Please indicate whether or not you are currently married by checking ‘yes’ or ‘no.’ If you checked ‘no,’ you can move on to question #2. If you checked ‘yes,’ you must complete all of the blocks in Section E and include a copy of your marriage certificate with your retirement application.1a) list your spouse’s name1b) list your spouse’s date of birth1c) list your spouse’s Social Security Number1d) note your place of marriage1e) please give your date of marriage1f) please answer how you were married; if you select ‘other’ please list how the marriage was performed, for example: common law2. If you were previously married, does your divorce decree entitle any portion of your retirement annuity to your former spouse or spouses? If yes, please provide a certified copy of the court order(s) and any amendments.
9 SF 2801 – SECTION F ANNUITY ELECTION Screen 9 - SF 2801 Section F, Annuity Election, Elections 1-2Section F is very important! This is where you will designate your survivor benefit. Every employee MUST indicate an annuity election of some type by initialing in one of the five blocks.1. Option 1 will entitle your current spouse to a benefit equal to 55% of your unreduced annuity if you pass away.2. Option 2 will entitle your current spouse to a reduced benefit equal to 55% of a specified dollar amount. To arrive at the specified dollar amount you will need to know the monthly amount you wish to provide to your surviving spouse and the following formula as seen on the next slide.
10 Formula for the Partial Survivor Annuity SF 2801 – SECTION FANNUITY ELECTIONFormula for the Partial Survivor AnnuityDesired monthly amount x 12 / .55 = Amount (Section F, question #2)Example:Desired Monthly Amount for Spouse: $500$500 x 12 = $6,000$6,000 / .55 = $10,909$10,909 is the amount to be placed in the blank for Section F, question #2Screen 10 - SF 2801 Section F, Formula for the Partial Survivor AnnuityThe formula to leave a partial survivor annuity requires you to take the desired monthly amount you wish for your spouse to receive and multiply that amount by the number 12. Once it is multiplied you will then divide by The amount you obtain from this formula would then be inserted into the blank on #2 in Section F.Let’s go through an example of this computation. We will say that you wish for your spouse to have $500 a month (this amount would be prior to any deductions such as for taxes or health insurance). You will then multiply the $500 by 12 which in this case gives us $6,000. Now you will take the $6,000 and divide it by Once we complete the computation we obtain the amount of $10,909; $10,909 is the figure you place in the blank for question #2 in Section F.Please note that you cannot elect this option unless you have specific written approval from your spouse. If so, please ensure you and your spouse complete the SF ‘Spouse’s Consent to Survivor Election’ which must be notarized and attached to this application. The figure that you have in Section F #2 should match the figure you place on the SF , Part 1 Letter C. We will go over this form later in the presentation.
11 SF 2801 – SECTION F ANNUITY ELECTION Screen 11 - SF 2801 Section F, Annuity Election-Elections 3-5 (Continuation)3. As we continue on with Section F, Option 3 will leave no survivor benefit to anyone when you pass away. Most employees who are not married will choose this election. Please note that if you elect this option you and your spouse must complete the SF ‘Spouse’s Consent to Survivor Election’ which must be notarized and attached to this application. It is important that you both understand by leaving no survivor benefit your spouse will not be eligible to continue health benefits in the event of your death.4. Option 4 will leave a survivor benefit to someone who has an insurable interest in you. An insurable interest is for someone who may reasonably expect to derive a financial benefit from your continued life. The survivor annuity for an insurable interest will be equal to 55% of your annuity after your annuity has been reduced to provide this benefit. Please note it may cost up to 40% of your total annuity to provide this type of survivor benefit. Please read the instructions on choosing an insurable interest carefully if you are considering this option.5. Finally, option 5 will leave a survivor benefit for a former spouse. This election is not the same as having a court ordered survivor benefit as designated in Section E. This option is if you CHOOSE to leave a former spouse an annuity. You can leave an annuity to more than one former spouse, however the combination of former spouse or spouses and or current spouse cannot total more than 55% of your annuity.
12 INFORMATION ABOUT YOUR UNMARRIED DEPENDENT CHILDREN SF 2801 – SECTION GINFORMATION ABOUT YOUR UNMARRIED DEPENDENT CHILDRENScreen 12 - SF 2801 Sections G, Information about Unmarried Dependant ChildrenSection G requests information about your unmarried dependent children.Please list any unmarried dependent children under the age of 18 and their date of birth. Also list any children over the age of 18 who are incapable of self-support because of a physical or mental disability incurred before their 18th birthday. If they are incapable of self-support, please check the disabled block next to any name in which this applies.
13 DIRECT DEPOSIT AND TAX WITHHOLDING INFORMATION SF 2801 – SECTION HDIRECT DEPOSIT AND TAX WITHHOLDING INFORMATIONScreen 13 - SF 2801 Section H, Direct Deposit and Tax Withholding InformationSection H requests information regarding your annuity payments and tax withholding.1a) Please indicate your payment selection. If you request direct deposit, please complete the rest of this section. If you request not to have your payments be directly deposited due to a financial hardship or residing overseas, please proceed to question #4.2) Enter your financial institution’s routing number.3) In blocks 3 a-c please note your account number, type of account and financial institution’s phone number and address. You may also attach a voided, personal check that shows the information requested.4) Please indicate if you want federal taxes withheld from your annuity and if ‘yes’ complete block 4a and submit a W-4P Withholding Certificate for Pension or Annuity Payment Form which we will go over later in the presentation. Please note if you select “no” in Block #4 you are still responsible for those taxes to the federal government.
14 APPLICANT’S CERTIFICATION SF 2801 – SECTION IAPPLICANT’S CERTIFICATIONAND CHECKLISTScreen 14 - SF 2801 Section I, Applicant’s Certification and ChecklistSection I, the Applicant’s Certification, requires your signature. We must have an original signature on this form. The applicant’s checklist is only for your use as a reminder and assistance in completing the proper forms. It is not required to be completed.
15 SCHEDULE A – MILITARY SERVICE INFORMATION SF 2801 SCHEDULES A, B & CSCHEDULE A – MILITARY SERVICE INFORMATIONScreen 15 - SF 2801 Schedules A, B & C- Schedule ASchedules A, B and C are for military service and workers’ compensation. If you do not have military service or workers’ compensation, you do not need to complete these sections.In blocks 1 through 3 please complete your name, date of birth and Social Security Number.Schedule A needs to be completed if you have any active duty military service. List your branch of service, serial number or Social Security Number, the dates of active duty service and the last grade or rank you held in sections a-d. Please attach a copy of your DD 214s and/or copies of orders that show your active duty service.Block 2 asks if you have paid a deposit for any military service that occurred on or after January 1st, If you have paid a deposit you must provide proof of payment with your application.
16 SCHEDULE B – MILITARY RETIRED PAY SF 2801 SCHEDULES A, B & CSCHEDULE B – MILITARY RETIRED PAYScreen 16 - SF 2801 Schedules A, B & C - Schedule BSchedule B must be completed to indicate if you are receiving or have applied for military retirement or retainer pay.1) Please check yes in block 1 if you are receiving or have applied for military retired or retainer pay.2) In block 2 please check yes if your retired or retainer pay is due to retirement from the reserves.3) Block 3 asks you to note if your pay was awarded because of a disability that was incurred while in combat or caused by an instrumentality of war and incurred while in the line of duty during a period of war. If available, please attach a copy of the award notice. Please note that this is not the same as a service connected disability that you may be receiving VA disability compensation for.4) Finally, please note in block 4 whether or not you are waiving your retired or retainer pay in order to receive credit for this service in your CSRS retirement. Please note you do not need to waive your reserve retirement pay to be eligible to receive credit for your active duty military service. If you are waiving your Military retired pay, please attach a copy of your waiver request and a copy of the military finance office’s acknowledgement or approval of your waiver request.
17 SF 2801 SCHEDULES A, B & CSCHEDULE C – FEDERAL EMPLOYEES’ COMPENSATION INFORMATION AND APPLICANT’S CERTIFICATIONScreen 17 - SF 2801 Schedules A, B & C- Schedule CSchedule C should be filled out for any workers’ compensation claims within the last two years. You cannot be paid for both workers’ compensation and CSRS retirement.1) In block 1 please indicate if you have received OWCP benefits within the last two years. In blocks A through C please provide your claim number, the dates the benefits were received, as well as the type of benefit.2) If you have applied for OWCP benefits but are not receiving them, indicate the reason why along with your claim information.3) In blocks 3A and B, please answer ‘yes’ or ‘no.’Finally, make sure you sign at the bottom of the page if you have completed any portion of this page. This form must have an original signature.
18 SF 2801-2 SPOUSE’S CONSENT TO SURVIVOR ELECTION Screen 18 – Spouse’s Consent to Survivor ElectionThe SF , Spouse’s Consent to Survivor Election, needs to be completed if you are choosing to leave your spouse less than a full survivor annuity. It needs to be signed by your spouse in the presence of a Notary and certified. You will want to make sure that your election in Part 1 matches your initialed election in Section F of the 2801 and that the date your spouse and the notary sign this form is the same.Please note that you do not need to submit the Certified Summary or the Agency Checklist. These forms will be generated by the Army Benefits Center.
19 OPM 1515 – MILITARY SERVICE DEPOSIT ELECTION Screen 19 – OPM 1515 Military Service Deposit ElectionThe OPM 1515, Military Service Deposit Election, needs to be completed if you have military service after January 1, 1957 and have not made a deposit. It needs to be completed even if you are retired military and are not electing to combine it with your civilian time.Please enter your name, date of birth and social security number.In the Employee Election section indicate if you want to pay a deposit for your military service and sign and date under your election.If you have already made a military deposit, you may omit this form and provide an OPM 1514, Military Deposit Worksheet or the DFAS (Defense Finance and Accounting Services) paid in full letter.
20 SF 2818 – CONTINUATION OF LIFE INSURANCE COVERAGE Screen 20 – SF 2818 Continuation of Life Insurance CoverageThe SF 2818, Continuation of Life Insurance Coverage, needs to be completed by anyone who currently has Federal Employee’s Group Life Insurance, or FEGLI. Please note that there should be at least one box checked under each section. These sections are: Basic, Option A, Option B and Option C. For Basic Life Insurance, you will need to choose how you want to continue it into retirement. You can take a 75% reduction, a 50% reduction or no reduction at all. The reduction you choose determines the premium that you pay. For Option A, if you are eligible, you will choose either yes or no to continue this into retirement. For Options B and C, if you are eligible, you will choose the number of multiples you wish to take into retirement and either a full reduction or no reduction. You are able to mix and match your multiples meaning some of your multiples can be selected at a full reduction and some at no reduction. If you do not have some or any of the additional options, please check the box furthest on the right stating “I don’t have” that option. Remember, you can only take into retirement what you have had continuously for the past five years. Once you have made your elections, please sign and date at the bottom of the page.There are explanations of the effects of the different reductions on your coverage premium amounts on the instructions for the SF We also encourage you to use the FEGLI retirement calculator at the OPM website or in EBIS. This calculator allows you to depict various scenarios with different elections and obtain the associated costs.If you still have questions about making your election, you can call the ABC and a counselor can provide you assistance.
21 W-4P- WITHHOLDING CERTIFICATE FOR PENSION OR ANNUITY PAYMENTS Screen 21- W-4P Withholding Certificate for Pension or Annuity PaymentsThe W-4P, Withholding Certificate for Pension or Annuity Payments, is for your federal tax withholdings from your annuity. There is a worksheet attached on top to help you figure the allowances to elect. If you do not complete the W-4P, OPM will withhold your taxes at an automatic married with 3 allowances.If your state taxes pensions and annuities you can submit a state tax withholding form and we will forward it with your retirement application.
22 BENEFICIARY FORMS SF 2823 Designation of Beneficiary- Federal Employees’ Group Life Insurance ProgramSF 2808 Designation of Beneficiary-Civil Service Retirement SystemTSP-3 Thrift Savings Plan-Designation of BeneficiaryScreen 22 – Optional FormsBeneficiary forms are not required for retirement. If you know who is listed on your beneficiary forms, you do not need to complete new ones. Also if you have never completed beneficiary forms and you are happy with the order of precedence by law, you do not need to complete these forms. However, if there is any doubt as to whether you have ever filled out designation of beneficiary forms in the past or you are unsure who is listed, you may want to fill out new forms. Designation of beneficiary forms can be completed at any time. Beneficiary forms can be obtained on the ABC website. From the ABC home page click on the word “forms” and then the word “beneficiary”. Please note that the SF 2808 Designation of Beneficiary for CSRS and the TSP-3 Thrift Savings Plan Designation of Beneficiary should be mailed directly to the addresses noted on the forms. These forms are not valid until they reach their appropriate office.
23 WHERE DO I SEND THE FORMS ? All forms should be submitted at least days before the date of retirement to:ARMY BENEFITS CENTER-CIVILIAN301 MARSHALL AVEFORT RILEY, KSScreen 23 – Where Do I Send the FormsPlease mail your retirement application to the address noted, which is: Army Benefits Center–Civilian, 301 Marshall Avenue, Fort Riley, KS We request your retirement application be submitted 90 to 120 days prior to your date of retirement. This helps to ensure timely processing of your application. Once your application is received at ABC, it will be reviewed and you will be mailed a letter stating either that your packet is complete or that your packet is missing documents or signatures. After the counselor has worked your retirement they will call you and go over your annuity estimate, when you can expect to get paid, and answer any questions you might have.This concludes our briefing on Completing the CSRS Retirement Application process. If you have any questions or require our assistance please do not hesitate to call the Army Benefits Center at to speak with a benefits counselor. Counselors are available from 6 am to 6 pm Central Time. We look forward to serving you and ensuring a smooth transition into retirement.REMEMBER: We must have original forms!