Presentation on theme: "Reserve OER / Selection PSC-rpm-1"— Presentation transcript:
1Reserve OER / Selection PSC-rpm-1 AY11 Roadshow BriefGood morning/afternoon. Thank you for joining us today. I am ________________, from the Coast Guard Personnel Service Center, and I am the host of today’s presentation.Currently, I serve as __________________ in the Reserve Status Branch of the Reserve Personnel Management Division.As your host/hostess, I plan to take about 45 minutes to interact with you through a formal presentation on the world of work within Reserve Personnel Management division related to the Assignments Process.Please feel free to ask questions at any time during the presentation; however, I’d like to allow about 45 minutes at the end for final Q&A. This presentation is intended to provide an overview of the OER & Selection Board process and the AY11 season.If you have specific questions about your personal OER or Selection Board please contact rpm-1 to address them. There simply is not enough time to address everyone’s individual circumstances and concerns.1
2Overview OER Basics OER Overview Selection Boards Reserve Program ManagementQ & A
3RPM-1 Reserve Officers www.uscg.mil/rpm LCDR Scott Toves RPM-1 Andrew YounkleOfficer StatusLTComponent ChangesWaiversDana PieperAssist StatusOES ManagerLTJGEndorsed CommsOERsPromotion BoardsTodd RemusatCoordinatorBoardsThompson-YanceyCWO AssignmentsPanel CoordinatorCWOWar/Staff, etc. PanelsRegister of OfficersMs. Rose LordOPAL
4OER Basics PERSMAN CHAP 10.A Submission ScheduleBiennial- even numbered yrsAbove or in zone cannot be latePeriod of ReportFrom the date of your last OERReviewer Signature block cannot be prior to end of report periodPrimary Duty block – must match RPAL in DAAttachments - need to be submitted w/ OERIf I only had a dime for every time a member tried to tell me they didn’t need to have an OER –CHAP 10.A.3.a - MUST HAVE an OER (even numbered yrs and above & in zone)Also a few key errors that can delay your OER ValidationPeriod of Report – start from the last date of your OER not when you transferred
5COMPLETED BY SUPERVISOR COMPLETED BY ROOUSE CORRECT DATESCOMPLETED BY SUPERVISORShould Include: Scope of Duty, Resources Responsible for, Money Managed,People Supervised and Collateral Duties(Reservist Should Include Reserve Participation in the Following Format:)IDT Scheduled/Attended: 48/48; ADT: 13 Days; ADOS: 5 DaysEnsure proper version of the OERMake sure you sign your OER electronic or hand writtenPrimary Duty – completed by SupervisorDon’t forget your IDT Scheduled / Attended format line – it’s required!
6Section 2 Primary Duty: Must match RPAL in Direct Access Responsible for execution of CG Maritime Safety, LE, ATON, Environmental Protection & Nat’l Security for 2 State AOR includes international border w/ Mexico. Directs, ensures safe ops & provides cmd/control/support for 11 subord units in TX including: 3 Stations, 2 WPBs, 3 HH-65Bs, 3 ANTS, 2 LORSTAs, Naval Eng Det, 25 surface assets, SPO. Directs efforts of 43 Off, 335 Enl, 75+ Reservists, & 550 Aux. Financial Oversight $2.6M budget. Incident CDR for CG cmds in AOR. Member, Border Coordinator Initiative (BCI). IDT Scheduled/Attended: 48/48; ADT: 13 Days; ADSW: 5 DaysAttachment: MSM dtd 02 JAN 2010Primary Duty block – MUST match RPAL in DA – found under CG member infoPrimary Duty: COMPLETED BY SUPERVISORShould Include: Scope of Duty, Resources Responsible for, Money Managed,People Supervised and Collateral DutiesPersonal Awards OnlyUSCG and Other Armed ServicesFor Period in Which Received Even if the Award Cites Performance Outside of PeriodCertificate and Citation RequiredPunitive Letters of CensureCourt MemorandaUnclassified Information Brief
7Which schedule? IDPL vs ADPL Understand the difference between schedule and list: one is how often, the other is with whom you are competing.Reserve Officers are on the ADPL schedule if:On EADADOS greater than 181 DaysTitle X at original unit > 6 monthsTitle X at new unit > 92 daysAll other officers are on the IDPL scheduleThis is not to confuse you but please refer to the PERSMAN Chap 10.A.3.e (pages 33-35) when trying to figure out which schedule you fall into.
8OER Submission Schedule ANNUAL31 MAR – ENS30 APR – CAPT31 JUL – LTJG(LTJG In-Zone,30 JUN)BIENNIAL(On Even Numbered Years)31 MAR – CDR30 APR – LCDR and CWO431 MAY – LT30 JUN – CWO231 JUL – CWO3(If In-Zone, OERs arerequired on odd years)This is self explanatory again to re-emphasizeEven Numbered Years – ALL OERs are dueIf above or in zone required on odd years and can not be lateLTJG – 30 JUN for in zone candidates
9Occasion of Report Annual/Semi-Annual Detachment of ROO (Transfer) Change of ROPromotion (CAPT / CWO–LT)Concurrent (TAD >60 days)Special (Performance Change / NJP)This is also required for even year Promotion Year Boards, which occur on odd Calendar yearsContinuity Purposes Only (IRR/Retirement)When other times to submit an OER
10A WELL-CONSTRUCTED OER COMMENT How Well It Was DoneConcise AccomplishmentDemonstrated Impact…“Resulting in _________”I’ll show you an example on the next slide
11A WELL-CONSTRUCTED OER COMMENT Vague: Conducted vessel inspection to check for hazards. Specific: Responded to 6 grounded vessels following a major storm; conducted on-site inspections, determined pollution threat, drafted 2 administrative orders for removal of onboard fuel & oil; efforts ensured proper response actions taken by owners & no pollution reached the water.Real OER example from LT OER. This is a very well written OER comment. It could cover/ re-emphasize multiple categories: Using Resources, Results/Effectiveness, and Professional CompetenceHow well it was doneConcise accomplishmentDemonstrated Impact
12OER CONCERNSVague Comments: “Demonstrated good leadership skills.” Lacks impact & specificity.Excessive Abbreviations: “Spb plg/prp res 4 mtg all op msn reqmts; thrly plnd 2 FL sts, 1 WWP, 1 GANTSEC, & 1 JIATF-S ptl & dpt cmptly prp’d for C4I mgtn.” Confuses the reader.Community-Specific Acronyms: “AFIC, BCI, ACOE” – Use only widely known acronyms; if unsure define thoroughly.Prohibited Comments: References to Medical/Psychological issues, Gender, Ethnicity, Religion, Race or Family Status are restricted.Use of Personal Pronouns: He, she, his, her- are not universally restricted, but place undue emphasis on gender. The best written OERs limit the use of pronouns.Excessive Abbreviations - makes it difficult to read, impact of statement gets lost in excessive abbreviations/acronyms. Turns reader off – regular feedback from panel and board members.Acronyms - Don’t assume Board/Panel members will know them all (boards are diverse)Prohibited Comments - To avoid biased personnel management decisions based upon color, race, gender, religion, medical, marital status, etc. OERs are not intended to be gender neutral, but placing emphasis on gender is prohibited. (personal pronouns authorized, though excessive use will be flagged).
13DEROGATORY OERS (PERSMAN 10.A.4.h.) Defined As:“1” in Any Performance Dimension, or“UNSAT” Comparison Scale Mark, orRemoval from Primary DutyAddendum ProcessSupervisor/RO Signs OER and provides copy to ROOROO has 14 days to prepare addendum/statementSupervisor/RO endorse addendum/statement and forward entire package to Reviewer for signature (OER + Addendum/ Statement + Endorsements)Derogatory OERs must be prepared/ routed IAW PERSMAN 10.A.4 (h., i.)Engage PSC-rpm Staff early in the process (draft OERs, addenda, replies).
14The Life of an OER End of Period Unit CO publishes the Rating Chain-21 Days ROO Submits Supporting Docs (Minimum Blocks 1 & 13)+10 Days Supervisor Section due to Reporting Officer+30 Days Sup and RO sections due to Reviewer, sends to OER Admin+45 Days OER Due to PSC-rpm+90 Days Validated OER sent to member for recordsEnd of PeriodCheck your Validated OERs in Direct AccessHome>Self Service>Employee>View>My Employee Review-21 Days prior to the end of report your OSF must be submitted otherwise your mark cannot be hirer than a 5 on evaluations45 days after the marking period they should arrive at PSC-rpm
15CG-PSC RPM-1 Final quality control review Process all OERS in Direct AccessSupport the Promotion Board processPSD-mrScan OER into computer storage systemSend original, validated OER back to member(read slide)In a nutshell the final pieces of the puzzle
16Review your record from PSC-PSD-mr 3 months before your board The Promotion CycleAnnual Kick Off Message for all BoardsFebruaryCandidate Message (Who is In Zone)30 Days before the BoardBoard ConvenesSelection MessageApprox 6 weeks after boardOPAL MessageBeginning of each monthThis is where it counts!Read from the slide…Review your record from PSC-PSD-mr 3 months before your board
17Promotion Basics A Promotion Year runs from July 1 to June 30 Example: PY 2011 runs from July 1, 2010 to June 30, 2011It is when the selected people actually get promoted, not when the boards take placeGoing before the board is based on the Register of Reserve OfficersBoards are a closed process based on matters of record, your OERs are the most important piecePlease make sure that you are ready prior to being in-zone boards have been known to select from below zone.
18What Recent Boards are Saying Factors that place officers at riskCore values and 8H violationsFail to qualifyAlcohol incidentsOverweightLack of job diversity/geographic diversityExcessive staff tours/no ops or field support toursNothing out of specialty (broadened specialist)R I S KEach board develops evaluating criteria before any of the records are reviewed and each board is allowed to develop their own rating standards. So be aware these are things that can put you at risk.
19Important Tips for Reservists Ensure your contact information is up to date in Direct Access, including bestRegularly read message traffic atCommunications to the IDPL Boards are strongly encouraged for Reserve OfficersReserve Officer Resumes to the IDPL Boards are NO Longer required for Reserve Officer boards the ESS in CGBI is now used.
20IMPORTANT TIPS Maintain a Personal OER File Update Record of Professional Development (CG-4082) before Promotion Boards. Advanced education at the top!Achieve Closure - Follow ThroughDon’t Delay SubmissionVerify Validated OERs: Direct Access: Home> Self Service> Employee> View > My Employee ReviewReview HQ PDR or Request a Scanned Copy- Just in case one is misplaced before a Board.- Not the best time to have a quality OER prepared. - Flight school, PG school, units.
21Thank you for your time & Have a great Coast Guard Day! Q & AThank you for your time & Have a great Coast Guard Day!If you have personal concerns you may address them with me afterwards or please copy down the phone numbers on the next slide and feel free to contact us!
22RPM Contact InformationReserve Officer Promotions: (202)Reserve Officer Status: (202)Register of Reserve Officers: (202)Reserve OES : (202)Here’s are contact info …