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Customer Service in Advising

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Presentation on theme: "Customer Service in Advising"— Presentation transcript:

1 Customer Service in Advising
Nourishing the Flowers & the Weeds Brian Henry – Academic Advisor Muir College UCSD Karla Kastner – Academic Advisor Muir College UCSD

2 Ice Breaker – Discussing our Unique Experiences
Think of a time when you experienced excellent customer service. . .what did that experience look like? How did it make you feel? Why was it special or meaningful? Think of a time when you experienced the worst customer service. . . what did that experience look like? How did you feel afterward? What made it a negative moment?

3 Why is this important? Student expectations shaped by consumer driven society. Entitlement when see tuition as paying for services/education. As advisors we can employ customer service best practices to shape our interactions with our students and create more quality outcomes for both students and advisors.

4 What we’ll be talking about. . .
Different Models Disney-Welcoming and Setting the Stage Nordstrom-Personalized Service and Innovation Healthcare-Service Recovery and Evaluation Implications for Advising

5 Disney: the whole experience, start to finish
“We keep moving forward , opening new doors, and doing new things, because we’re curious and curiosity keeps leading us down new paths.” – Walt Disney

6 Hallmarks of the Disney Model
Greeting & welcoming Setting the stage – cast members in a show Take advantage of every opportunity – magical express. “What time is the 3pm parade?”: never make guests feel like a question is silly. We mentality: we all take responsibility It’s about the whole experience

7 Implications for Advising
Creating a show Group advising series marketed specifically to incoming freshman. Welcoming guests & answering questions Frustration about decentralized campus: by holding hand a little bit and explaining why we’re referring out can feel more personal and less like being turned away. In-between opportunities Passive programming: use the waiting area, website, Facebook.

8 Nordstrom: the gold standard
“Nordstrom Rule #1: Use your good judgment in all situations. There will be no additional rules.” – Nordstrom Employee Handbook.

9 Hallmarks of the Nordstrom Model
Use your good judgment Follow-through: make them come back! Innovation Creativity Initiative Establish rapport with the customer Goal setting essential to company culture

10 Implications for Advising
Initiative Give student all information relating to a question including what they aren’t asking. Avoids “you never told me.” Follow-through Advising students on academic probation: ask them to follow-up before week 4 & 9 deadlines. Always surprised that we want to see them more than once—translation: I care. Creativity/Innovation Share best practice ideas & trends with coworkers to meet changing demands.

11 Health Care: what to do when something goes wrong
“The way an organization seeks complaints and service failures sends a loud message about what it truly believes in.”

12 Hallmarks of the Health Care Model
Service Recovery The Six A’s “Poka-yokes” Employee-Driven Strategies Evaluation and Systematic Change

13 Implications for Advising
Feedback Create opportunities for feedback during and after meeting with students. Take Responsibility Proactively “mistake-proof” your department and anticipate problems. Model responsibility for our students and be accountable for mistakes. Change and Improve Once mistakes are identified, use them an opportunity. Work not only with your department, but the larger university as well.

14 Summing it Up – What do we want our advising to look like?
Using these customer service techniques can be the antidote to the entitled student & empower the advisor. Creating an experience leading to trust promotes student “buy in” and allows us to advance our advising goals. Create Loyalty and Identity Why as a form of action Barriers: too much time/work We all feels pressures of stress (high volume of students/not enough resources), but in the end we are professionals who are passionate about education and maybe by working within the frame work of student expectation we can create the change we want to see. As advisors, we are the public faces of our universities and have the power to help students understand how to utilize our services & shape expectations of what advising is.

15 References Bell, Steven J. "Antidote for Entitled 'Customers' | Inside Higher Ed." Antidote for Entitled 'Customers' | Inside Higher Ed. 29 July Web. 31 May < _changing_ clasroom_experience_to_meet_student_demands>. Clark, Paul Alexander, and Mary P. Malone. Making It Right:Healthcare Service Recovery Tools, Techniques, and Best Practices. Marblehead, MA: HCPro, Print. Elizard, Brian J. "6 Things Disney Can Teach Us About Academic Advising." Elizardi Dot Com. Web. 30 May < us-about-academic-advising/>.

16 References Fottler, Myron D., Robert C. Ford, and Cherrill P. Heaton. "Fixing Healthcare Service Failures." Achieving Service Excellence: Strategies for Healthcare. Chicago: Health Administration, Print. Payne, Kirby J. "What Time Is the 3PM Parade? (Should Your Hotel Have a Some Mickey Mouse(r) in It?) / Kirby D. Payne, CHA." What Time Is the 3PM Parade? (Should Your Hotel Have a Some Mickey Mouse(r) in It?) / Kirby D. Payne, CHA.Web. 31 May <>. Spector, Robert, and Patrick D. McCarthy. The Nordstrom Way: The inside Story of America's # 1 Customer Service Company. New York: Wiley, Print.

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